Division Administrative Assistant

Behind every great deal at ALDI are people working to bring it all together. Our team of administrative professionals tackle the ins and outs of running a well-oiled business as they collaborate and support the operations of our National Services & divisional offices. And that helps our network of stores and warehouses run smoothly. Ready to join a team dedicated to making the ALDI Difference?
In this role the Administrative Assistant will provide support to the divisional office staff and Leadership Team working with systems such as SharePoint, Microsoft Teams, Adobe, Excel, and Ariba. The Admin Assistant is an integral part of the office team and is trained cross-functionally to support back-office departments such as Purchasing, Accounts Payable, Benefits, and Inventory Accounting, as well as Operations. The Admin Assistant also works closely with the Office Team Lead to help with IT and to organize Office Engagement. If you multi-task well, have excellent organization skills, take initiative, and enjoy being creative, this position might be for you!

Position Type: Full-Time
Work Location: Valparaiso, IN
This role is eligible to participate in ALDI’s Hybrid Work Program, which allows remote work up to 2 days per week (i.e., work remotely up to 2 days per week; work in-office at least 3 days per week).

Duties and Responsibilities:
Must be able to perform duties with or without reasonable accommodation.

• Provides general office and administrative support deemed necessary by the divisional management.
• Creates reports as required to provide information for management decision making.
• Maintains an efficient and well-organized filing system for the department and ensures items are archived and disposed of per company guidelines.
• Cooperates and interacts effectively through ongoing communication and exchange of information.
• Works cooperatively with leaders, co-workers, District Managers, store, and warehouse employees to generate teamwork and efficiency.
• Communicates relevant information with peers and leadership allowing them to fulfill their duties.
• Works proactively to identify, investigate, and report irregularities within designated area of responsibility.
• Conducts training and cross-training of knowledge and expertise within area of responsibility.
• Serves as backup assistant, as designated by divisional management, to ensure proper coverage of necessary responsibilities.
• Job responsibilities include possible access to HIPAA-protected health information; as such, employee must comply with HIPAA Privacy and Security requirements and policies.
• Performs all assigned tasks accurately, efficiently, and in accordance with applicable policies and procedures.
• Maintains confidentiality and privacy of employee and company sensitive data.
• Other duties as assigned.

Job-specific Competencies:
Knowledge/Skills/Abilities

• Consistently demonstrates the Mindsets, ALDI Acts Competencies and Professional Skills (M.A.P.) as outlined for the role.
• Gives attention to detail and follows instruction.
• Excellent verbal and written communication skills.
• Ability to prioritize and work under strict deadlines.
• Ability to work both independently and within a team environment.
• Ability to stay organized and multi-task efficiently.
• Proficient in Microsoft Office Suite.
• Ability to interpret and apply company policies and procedures.
• Analyzes and interprets data.
• Establishes goals and works towards achievement.
• Proficient in typing and data entry.

Education and Experience:

• High School Diploma / GED required.
• A minimum of 1 year of relevant experience required.
• Or, a combination of education and experience providing equivalent knowledge.
• Associate’s Degree preferred.

Physical Requirements:

• Work may be performed in an office, remote office or a combination of both where a computer and office equipment may be used as needed to perform duties.
• Regularly required to sit, reach, grasp, stand and move from one area to another.
• Constantly and repeatedly use keyboard/mouse.
• Occasionally required to push, pull, bend, lift and move up to 25 lbs.

Travel:

• Minimal travel required as needed for job related duties such as training, project work and administrative tasks.

ALDI offers competitive wages and benefits, including:

• 401(k) Plan
• Company 401(k) Matching Contributions
• Employee Assistance Program (EAP)
• PerkSpot National Discount Program

In addition, eligible employees are offered:

• Medical, Prescription, Dental & Vision Insurance
• Generous Vacation Time & 7 Paid Holidays
• Up to 6 Weeks Paid Parental Leave at 100% of pay
• Up to 2 Weeks Paid Caregiver Leave at 100% of pay
• Short and Long-Term Disability Insurance
• Life, Dependent Life and AD&D Insurance
• Voluntary Term Life Insurance

ALDI is committed to equal opportunity for all employees and applicants. As a proud Equal Opportunity Employer (EOE), we do not discriminate based on race, color, national origin, ancestry, citizenship status, religion, sex, sexual stereotyping, sexual orientation, gender, gender identity, gender expression, age, marital status, mental or physical disability, medical condition, genetic information, military or veteran status, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), or any other protected characteristic. Employment may be contingent upon ALDI's receipt of an acceptable and job-related drug test, motor vehicle report, and/or reference check, as applicable and permissible by law.