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Form of workJob Description
Position Title: Director, Operations and Finance.
Position Type: Full-time Role.
Compensation: $85,000.
Location: Downtown Miami, (hybrid role, in-person work required 1-2 days).
Start: January 2024.
About America On Tech: America On Tech is an award-winning, early pipeline technology talent accelerator on a mission to decrease the racial wealth gap by creating pathways for underestimated students to thrive in technology and innovation. To date, we have worked with 4,500+ students by leveraging the time, talent and expertise of technology professionals to teach our tuition-free courses and help provide work-based internships and learning programs to promote the advancement of underestimated students into technology. Founded in 2014, AOT’s work has been featured in Forbes, CNN, The Huffington Post, TechCrunch, BET and other leading publications. AOT has also been awarded by Forbes 30 Under 30, Wells Fargo and the Brooklyn Borough President’s Office.
Who We Are Looking For: We are currently looking for a Director of Operations and Finance to join our team part-time. This person will report to the President to ensure AOT is operationally sound from a financial, operations, governance, human resources and compliance perspective. This role is for someone who enjoys finance, accounting, compliance, human resources and strengthening processes and workflows for growing start-ups.
Responsibilities include:
Finance and Accounting (30% of time):
Position Type: Full-time Role.
Compensation: $85,000.
Location: Downtown Miami, (hybrid role, in-person work required 1-2 days).
Start: January 2024.
About America On Tech: America On Tech is an award-winning, early pipeline technology talent accelerator on a mission to decrease the racial wealth gap by creating pathways for underestimated students to thrive in technology and innovation. To date, we have worked with 4,500+ students by leveraging the time, talent and expertise of technology professionals to teach our tuition-free courses and help provide work-based internships and learning programs to promote the advancement of underestimated students into technology. Founded in 2014, AOT’s work has been featured in Forbes, CNN, The Huffington Post, TechCrunch, BET and other leading publications. AOT has also been awarded by Forbes 30 Under 30, Wells Fargo and the Brooklyn Borough President’s Office.
Who We Are Looking For: We are currently looking for a Director of Operations and Finance to join our team part-time. This person will report to the President to ensure AOT is operationally sound from a financial, operations, governance, human resources and compliance perspective. This role is for someone who enjoys finance, accounting, compliance, human resources and strengthening processes and workflows for growing start-ups.
Responsibilities include:
Finance and Accounting (30% of time):
- Manage relationship between AOT and its Bookkeepers throughout the duration of the role.
- Manage relationship between AOT and its Accounting and Audit firm.
- Manage and execute the monthly reconciliation and financial reporting process with bookkeepers.
- Manage and ensure the on-boarding of employees, contractors and students onto payment systems.
- Manage and ensure all expenses are tracked and stored internally for historical recordkeeping.
- Manage and ensure timely processing of payments/reimbursements to staff, students and contractors.
- Manage the creation and development of the AOT cross-departmental annual budget cycle.
- Manage the on-going budgets to actuals for the organization’s expenses.
- Collaborate with leadership to oversee the annual audit completed by independent auditor.
Purchasing and Orders (30% of time):
- Manage the ordering process of organizational needs throughout the year (catering, supplies, etc.)
- Manage the ordering, delivery and arrival of laptops for staff and students throughout the year.
Compliance and Policy (10% of time):
- Help oversee financial systems, operations and governance to ensure compliance and efficiency.
- Develop internal controls to ensure accountability and transparency of Finances and operations.
- Ensure compliance with government regulations (employment, charitable registrations, and more).
- Oversee insurance portfolio and needs including workers compensation, director’s insurance, etc.
- Oversee buildout of IT policies, security, cyber and risk compliance.
Human Resources Management (20% of time):
- Manage the HR Manager - HR consultant to provide oversight and governance of HR functions.
- Manage the Operations Coordinator to provide oversight and governance of Operations functions.
Operations Advisory (10% of time):
- Provide leadership direction in regards to cost saving, spending analysis and enhance efficiencies.
- Collaborate with leadership, human resources, and assist on projects/deliverables where needed.
Qualifications:
- Experience in Nonprofit finance and/or accounting.
- Experience with Gusto, TriNet, Quickbooks, Google suites, and Salesforce.
- Strong written and verbal communication skills.
- Eager to strengthen and build out processes and functions.
Benefits of Working at America On Tech:
- Hybrid work.
- Medical, dental and vision insurance.
- Competitive PTO, Sick Time policy, and Holiday Vacation plan.
- 401K Match after one year of service to AOT.
All applicants will be considered. Only those selected for an interview will be contacted. AOT is an Equal Opportunity Employer and does not discriminate on the basis of race, color, gender, disability, age, religion, sexual orientation, or national or ethnic origin.
