Director of Facilities and Physical Security

Job Purpose:

The Director of Facilities and Physical Security is responsible for and supervises the maintenance, care, and efficient operation of all facilities used by the organization. The individual develops, implements and administers all aspects of the Bank’s Security Program and acts as a liaison between the Bank and law enforcement when responding to robberies or other crimes.

Job Responsibilities:

1.

Inspects and performs maintenance on assigned equipment and facilities.

2.

Ensures assigned Facilities and equipment are ready for regular business and special events.

3.

Oversight of all vendors performing maintenance functions for the bank and its operating subsidiaries, including contract negotiation and collection of vendor due diligence documentation

4.

Maintains files of warranties, records, licenses, inspections, service agreements, and contracts for various pieces of equipment.

5.

Maintains the inventory of surplus properties as well as approving the quarterly lease certification.

6..

Provides recommendations related to new branch and LPO facility placement.

7.

Collaborates with management to prepare and implement budget.

8.

Participates in Business Continuity and Disaster Recovery planning, testing, and training exercises.

9.

Maintain a strong working knowledge of industry trends and developments through independent research and training opportunities.

10.

Attend all BSA training (at least annual) offered through the bank. More frequent and/or specific training may be required, depending on job responsibilities. Perform job responsibilities to ensure the bank’s compliance with BSA/AML policies and procedures, which include detecting potential suspicious activity and reporting such activity to the BSA Officer and may include gathering and entering data into systems for monitoring and reporting.

11.

Develops, implements and administers the Bank Security Program, including polices, procedures, annual training and annual board reporting. Ensures compliance with the Bank Protection Act and regulations. Serves as a liaison between Bank personnel and law enforcement authorities when responding to robberies and other crimes.

Note: Incumbent may be asked to perform other non-essential duties as assigned.

Job Qualifications:

Education

HS Diploma or equivalent required, College Degree preferred

Experience

5-10 years of Facilities management experience

Skills/Abilities

Basic understanding and ability to quickly learn facilities to be maintained.

Ability to maintain records and warranties.

Ability to understand and interpret written directions in manuals and on manufacture websites.

Proficient with Microsoft Office Suite or related software required to complete and maintain records.

Licenses/Certifications

N/A

Management Activities: Check all that apply

Interview, select and train employees

Set and adjust their rates of pay and hours of work

Direct the work of employees

Appraise employees productivity and efficiency for the purpose of recommending promotions or other changes in status

Handle employee complaints

Discipline employees

X

Plan the work

X

Determine the techniques to be used

Apportion the work among the employees

X

Determine the type of materials, supplies, machinery, equipment or tools to be used or merchandise to be bought, stocked and sold

X

Control the flow and distribution of materials or merchandise and supplies

X

Provide for the safety and security of the employees or the property

X

Plan and control the budget

Monitor or implement legal compliance measures

Customarily and regularly direct the work of at least 2 or more full-time employees or their equivalent (1 full-time employee at 40 and 2 half-time employees at 20 hours each , are equivalent to 2 full-time employees).

Authority to hire or fire other employees, or makes suggestions and recommendations as to the hiring, firing , advancement, promotion or any other change of status of other employees are given particular weight.

Discretion & Independent Judgment: Answer all questions and provide multiple specific examples.

Question

Answer (If yes, give multiple examples)

Does this position have authority to formulate, affect, interpret, or implement management policies or operating practices?

Yes;

Does this position have authority to commit the employer in matters that have significant financial impact?

Yes

Does this position have authority to waive or deviate from established policies and procedures without prior approval?

No

Does this position have authority to negotiate and bind the company on significant matters?

Yes; Purchases and Service Agreements

Is this position involved in planning long or short-term business objectives?

Yes;

Does this position represent the company in handling complaints, arbitrating disputes or resolving grievances?

Yes

Does this position have authority to make an independent choice, free from immediate direction or supervision or make decisions or recommendations that may occasionally be reviewed, revised or reversed?

Yes; Purchases and Service Agreements.

Physical Requirements:

Ability to speak and hear. Close and distance vision. Frequent sitting with some walking and standing. Frequently lifts/carries up to 5 lbs. Continual use of manual dexterity and gross motor skills with frequent use of bi-manual dexterity and fine motor skills.

Additional physical and visual requirements (check all that apply)

X

Identify and distinguish colors

X

Stand for long periods of time

Walk extended distances

X

Lift/carry 6-25 lbs.

Lift/carry 26-50 lbs.

Lift/carry over 50 lbs.

X

Reach hands and arms in any direction

X

Kneel and/or stoop repeatedly

Other:

Working Conditions: Indicate the environmental aspects of the job.

Continually works in normal office conditions and in close proximity to others.

Additional working conditions (check all that apply)

X

Outdoor weather conditions

Extreme cold (non-weather)

Extreme heat (non-weather)

X

Wet or humid conditions

Near moving or mechanical parts

X

On high precarious places

With fumes or airborne particles

Near toxic or caustic chemicals

Near risk of electrical shock

Near loud noises

In areas of strong vibration

Other: