Director Of Business Office

Director of Business Office Job Description

Position:Director of Business Office

Classification: Exempt

Hours per week: 40+

Work Schedule: Monday-Friday, 8:30am-5:00pm

Mission Statement: The Brook Hill School provides excellence in college preparatory education, affirms the gifts and challenges the potential of each student, and encourages students to honor God through Christ-like character.

Staff Profile:
The Brook Hill staff member should possess spiritual characteristics that reflect:

• Acceptance without reservation of The Brook Hill School Statement of Belief, Mission, Vision, Core Values, and other policies and statements found in the Brook Hill Employee Handbook
• A strong clear Christian testimony
• A mature, godly spirit
• A person of faith and prayer

The Brook Hill staff member should demonstrate a personal lifestyle that reflects:

• Biblical integrity
• A spirit of dedication, commitment, flexibility, and responsiveness
• The ability to listen and respond to counsel
• An authentic godly demonstration of love for students and a desire to personally invest in their spiritual, emotional, and social maturation

Qualifications:

• Bachelor's degree in accounting, business, finance, or related field
• 5+ years in Business Office management, accounting, or finance
• CPA preferred but not required
• Knowledge of and experience with relevant technology
• Solid biblical and theological foundation and understanding

Position Summary:
The Director of the Business Office reports directly to the CFO/COO and is a member of the school's Operations team. This person oversees all aspects of The Brook Hill School's accounts payable, accounts receivable, collections, and general ledger, which includes providing support to other departments on campus as it pertains to those duties.

Duties and Responsibilities:

• Possess and model a growing relationship with Christ and accept and uphold The Brook Hill School's Statement of Faith.
• Seamlessly and deliberately integrate Biblical truth and Christian values into day-to-day duties.
• Take an active role in ensuring the school's effectiveness by identifying short-term and long-range issues that must be addressed; providing pertinent information and commentary to deliberations; recommending options and courses of action; implementing directives.

Collections
Collect money from students.

• Set up all payments for all contracts received and processed by the Admissions team.
• Verify and enter all payments for all contracts into the student information system, ensuring on-time payment.
• Work with the Admissions team to verify report balances against the student information system.
• Provide statements to student families upon request.
• Work with SPARC and summer camp instructors to verify all who signed up and paid for those courses.
• Send past due notices for any student payments.
• Contact parents of students who are past due and get their tuition and payments accounts current.
• Enroll boarding students in the school insurance program.

Accounts Receivable
Enter payments and make deposits in a timely manner.

• Record wire transfers for boarding students into accounting system. Verify balances and communicate with boarding parents.
• Prepare and enter deposits in the accounting system and take deposits to the bank if necessary.
• Balance online donations and enter into accounting system.
• Perform regular bank reconciliations to verify accounts and identify and solve discrepancies ahead of audits.
• Reconcile and report all payments for summer camps and SPARC.

Accounts Payable
Pay and enter bills in a timely manner.

• Pay invoices in a timely manner, according to proper approval channels and processes.
• Ensure correct coding of the school's accounts payable and accrue expenses as needed.
• Create purchase orders, enter invoices and bills into the appropriate system.
• Print checks with appropriate approvals and signatures to distribute when online bill paying is not an option.
• Monitor balances in all school bank accounts and transfer accordingly.
• Pay all SPARC invoices for all trips. Send reports to SPARC instructors as needed.

Budget
Prepare and update budget reports.

• Enter compiled budgets into accounting system.
  
• Transfer budget vs actual from accounting system to spreadsheet accessible to relevant staff.
• Keep track of capital budget spreadsheet and update monthly.
• Reconcile all accounts monthly.

Audit
Prepare documents and assist auditors with annual audit.

• Collect all reports and documents prior to auditors' visit.
• Make journal entries for assets as requested from auditors and/or accountant and work with accountant for depreciation schedule.

Other

• Report and file sales tax quarterly for American Freedom Museum, Cabin Coffee House, and Guard Shop.
• Reconcile post-payroll reports and serve as a backup payroll specialist for the HR Manager.
• Improve leadership skills through self-initiated professional development activities.
• Occasional holiday or evening or weekend work required as it relates to the duties described.
• Other duties as assigned by direct supervisor, the Head of School, or another designee of the Head of School.

Key Competencies:

• Self-motivation
• High energy level
• Strong verbal and written communication skills
• Healthy conflict resolution skills
• Attention to detail
• High work standards
• Strong problem-solving skills
• Decision making
• Strong organizational and planning skills
• Critical thinking
• Stress tolerance
• Flexibility and adaptability
• Initiative
• Willingness to ask for help or information if needed to be successful
• Manage sensitive and confidential information with integrity
• Excellent time management skills
• Ability to work well with volunteers from different age groups backgrounds and experience levels
• Excellent computer skills including excel spreadsheets, word documents, presentations, etc.

Physical Requirements:

• Dexterity of hands and fingers to operate a computer keyboard
• Seeing to read a variety of materials
• Sitting or standing for extended periods of time
• Bending at the waist, kneeling, squatting, or crouching to file materials
• Ability to lift up to 25lbs
  

Disclaimer and Signature:
The information above indicates the general nature and level of work expected of faculty in this classification. It is not designed to contain, or to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job. In addition, this job description does not constitute an employment contract with The Brook Hill School.

I have read this job description and fully understand the requirements set forth therein. I understand that this is to be used as a guide and that I will be responsible for performing other duties as assigned. I further understand that signing this job description does not constitute an employment contract with The Brook Hill School.