Director Of Academic Business Office

Salary : $81,126.00 - $91,267.00 Annually
Location : Bremerton Campus, WA
Job Type: Administrative/Exempt
Job Number: 23-24-E36
Department: Instruction
Opening Date: 03/20/2024
Closing Date: 4/28/2024 11:59 PM Pacific
Description
Director of Academic Business Office
Salary: $81,126 - $91,267
Classification: Administrative/Exempt
Reports to: Associate Vice President of Instruction
The Director of the Academic Business Office (ABO) is responsible for overseeing and managing the Academic Business operations of Olympic College. The role includes financial and operational management, as well as assisting with strategic planning, analysis and reporting to support the academic mission of the institution. The ABO additionally serves as a vital link between the college functional areas of Human Resources, Business Office, Payroll, and Instruction. This position requires strong interpersonal skills and the ability to build relationships at all levels of the organization.
Essential Functions

• Supervise and train staff of the Academic Business Operations;
• Act as liaison between instructional divisions and other campus units;
• Develop and implement policies and procedures that align with the academic mission of the institution;
• Assure compliance with fiscal policies and procedures;
• Provide support for faculty workload, fiscal management, recruiting, and professional development;
• Provide leadership and guidance to Academic Business operations staff;
• Develop and maintain relationships with internal/external stakeholders, including other campus units and vendors;
• Oversee the implementation of ctcLink academic technology solutions and ensure they are integrated with academic operations and financial systems.
• Work with the College Business Office on a timeline for budget development
• Coordinate with unit, division, and department leadership in the development and preparation of the operating budgets;
• Make recommendations for changes or refinement in budgeting areas;
• Work collaboratively with academic leaders and faculty to develop strategic plans that support the academic mission of the institution.
• Monitor and manage the budget of the instruction unit, ensuring that resources are allocated effectively and efficiently;
• Conduct financial analysis and reporting, identifying areas for improvement in revenue and cost management;
• Work with divisions to develop and execute the budget;
• Initiate and develop fiscal management reports as required for effective accounting and management practices;
• Coordinate with business services to actively manage the unit budget.
• Serve as the primary point of contact and trusted advisor on HR matters, fostering effective working relationships with division leadership, managers, and employees;
• Collaborate with division leadership to align HR initiatives with the division's goals and objectives.
• Partner with instruction leadership and HR to facilitate transactions as needed
• Work with Payroll on faculty contracts and payment issues
• Assist with the development of better onboarding practices for the unit
• Partner with the Center for the Center for Learning Innovation to identify learning and development opportunities to support the unit mission in alignment with the college's overall professional development strategy;
• Track sabbatical.
• Other duties as assigned.

Qualifications
Minimum Qualifications

• Degree in Business Administration, Accounting, or Finance, or closely related field.
• OR equivalent combination of education and/or experience.
• Minimum of two years of experience in financial management, with increasing responsibilities.
• Knowledge of accounting principles, financial analysis, budget management, and financial reporting.
• Experience with academic technology solutions and financial systems.
• Ability to communicate effectively.

Desired Qualifications

• Bachelor's degree or equivalent combination of education and/or experience.
• Supervisory experience.
• Experience in a higher education or educational institution.
• Knowledge of ctcLink or Peoplesoft FSCM pillar

Additional Information
Terms of Employment
This is a full-time exempt position scheduled to work Monday through Friday. The salary for this position is $81,126 - $91,267 annually, which includes a generous benefits package that includes the following.
Medical/vision, dental, long-term disability, life insurance, and accidental dismemberment, Flexible Spending Arrangement, Dependent Care Assistance Program, Wellness Programs, SBRP retirement plan administered by TIAA, Deferred Compensation Program (DRS) retirement savings plan; TIAA supplemental retirement savings plan, 11 paid holidays, leave - vacation/sick/personal holiday, Aflac, auto/home insurance, space available tuition waiver, Employee Assistance Program (EAP), fitness center, reduced rate and priority consideration on-site child care on a space available.
Conditions of Employment

• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will be required to complete the Sexual Misconduct Disclosure Form as required WB HB 2327.
  
• Olympic College seeks candidates for employment who share our commitment to fostering an equitable and inclusive learning environment (read our Equity Statement). All applicants are required to submit a statement of 500 words or less, describing the value of diversity, equity, and inclusion in the higher education environment and their prior, current, and/or potential contribution(s) to fostering diversity, equity, and inclusion as an employee.

How To Apply
To be considered for this position a candidate must apply online through the Olympic College website and submit the following required materials:

• Olympic College Online Application
  
• Resume
  
• Cover Letter - in your cover letter describe how your experience sets you apart for this position.
  
• Unofficial college transcripts. Official transcripts and copies of mandated certifications will be required of the successful candidate.

EEO Statement
Olympic College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Olympic College Provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following people have been designated to handle inquiries regarding non-discrimination and accommodation policies: Carroll McWhorter, 360-475-7301. This recruitment announcement does not reflect the entire job description and can be changed or modified without notice.
For more information regarding benefits, please visit our website here.
Benefits include vacation, sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver.
01
What is your highest level of education?

• Bachelor's Degree
• Master's Degree
• Doctoral Degree

02
Describe your area(s) of study.
03
Do you have a minimum of two years of experience in financial management, with increasing responsibilities?

• Yes
• No

04
Do you have knowledge of accounting principles, financial analysis, budget management, and financial reporting?

• Yes
• No

05
Do you have experience with academic technology solutions and financial systems?

• Yes
• No

06
Please submit a statement of 500 words or less, describing the value of diversity, equity, and inclusion in the higher education environment and your prior, current, and/or potential contribution(s) to fostering diversity, equity, and inclusion as an employee.
Required Question