Deputy Register Of Deeds

General Statement of Position

Performs difficult/tedious skilled administrative support and technical clerical work of a legal nature in the Register of Deeds Office.

Distinguishing Features of the Class

An employee in this class is responsible for receiving, recording, scanning and indexing legal documents, issuing legal instruments such as marriage licenses, certified copies of birth certificates, death certificates and military discharge records. Work generally requires the employee to interpret and apply the NC General Statutes. Guides may include the NC General Statutes, procedure manuals and guidebooks. Work includes daily interaction with the public, requires accuracy and attention to detail. Work is performed under the regular supervision of the Assistant Register of Deeds or Register of Deeds and is evaluated through observation, conferences and review of work.

Illustrative Examples of Work

- Accepts and reviews legal documents to ensure that they meet legal requirements for recordation.

Reviews legal documents for signatures, certification and seals.

Records, scans, indexes and verifies all documents recorded in the office.

- Collects all fees as required in GS 161.10.

- Administers oath of office to Notary Publics.

Issues marriage licenses, certified copies of birth certificates, death certificates and military discharge records according to NC General Statutes.

Responds to questions of a non-legal matter while taking care of a customer's needs while following the NC General Statutes and make copies of various land record documents such as deeds, maps, deeds of trust, power of attorneys, restrictions, agreements, etc.

- Assists attorneys, paralegals and the general public with the use of the computer and the retrieval of documents.

Performs routine office tasks such as answering the telephone, typing, filing and faxing. Performs other related duties as required.

Process daily deposits and mail. Open and close office.

Process on-line vital records requests. Process e-recording.

Knowledge, Skills and Abilities

General knowledge of NC General Statutes.

Ability to interpret and apply NC General Statutes when reviewing legal documents and issuing legal instruments.

General knowledge of standard office practices, procedures, equipment and standard clerical techniques.

Ability to adapt to constant changes in the laws, procedures, technology, workflow, duties, etc. is critical.

Effective communication - listening, verbal and written communication skills. Ability to understand and follow written and oral instruction and assignments. Accountability - Ability to accept responsibility and account for his/her actions. Accuracy-Ability to perform work accurately and thoroughly.

Confidentiality-Ability to distinguish confidential information and maintain the sensitive nature of the information.

Honesty/Integrity-Ability to be truthful, maintain high level of confidentiality and be seen as credible in the work place.

Ethical -Ability to demonstrate conduct conforming to a set of values and accepted standards.

Initiative -Ability to do more than is required or expected, complete tasks that no one has requested.

- Judgment - Ability to use good judgment and discretion as it relates to interpreting standard operating policies and procedures.

Problem Solving - Ability to find a solution for or to deal proactively with work-related problems/issues.

- Time Management -Ability to utilize the available time to organize and complete work within given deadlines.

- Attitude of service and assistance is a must.

- Ability to work under pressure and handle frequent interruptions.

- Ability to work independently with minimal supervision and as a team.

- Ability to remain calm and professional in stressful situations.

- Ability to accurately enter data and attention to detail with thoroughness in accomplishing a task through concern for all the areas involved, no matter how small. Must be dependable and reliable.

- Ability to establish and maintain effective working relationships with attorneys, paralegals, the general public and with the ROD staff in a team environment.

Physical Requirements

Must be physically able to operate a variety of office machinery and equipment including computers, copiers, scanners, typewriters, calculators, etc.

Must be physically able to perform typical office task such as writing, data entry, reading, etc.

Must be able to occasionally handle, move and lift deed books and other documents that would weigh as much as 10-20 pounds.

Must be able to walk and stand frequently.

Must be able to sit for long periods of time.

Minimum Qualifications

A high school diploma or equivalent is required. Associates/Technical degree and moderate experience working with computer application and providing customer service, or equivalent combination of education and experience.

Preferred Qualifications

Preference will be considered for those applicants with experience in the legal or real estate field. Prior experience in a Register of Deeds office.

Special Requirements (once employed)

Attend the school for Register of Deeds, Deputies and Assistants offered by the School of Government in Chapel Hill, NC.

Ability to attend training, workshops and conferences for continued education and retaining certification.

Become familiar with the Internal Procedures Manual, Indexing Standards and the NC Guidebook for Register of Deeds.

Valid driver's license

Job Offer Contingent upon pre-employment Criminal Background Check and Drug Screen. Submit completed application, resume and cover letter to or 139 E Church St. Yanceyville, NC 27379

Applications can be found on the Caswell County Website: http:ljwww.caswellcountvnc.gov

Job Type: Full-time

Pay: $30,000.00 - $35,837.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person