Deputy Public Works Director

Salary : $140,912.28 - $171,279.72 Annually
Location : Novato, CA
Job Type: Full-Time
Job Number: 2023-37
Department:Public Works
Opening Date: 11/15/2023
Closing Date: 12/13/2023 11:59 PM Pacific
Job Description
Come Join Our Team!
THE CITY OF NOVATO IS RECRUITING
FOR
DEPUTY DIRECTOR of PUBLIC WORKS
Application Deadline: 11:59 p.m. on Wednesday, December 13, 2023
We are currently seeking an exceptional Deputy Director of Public Works to join our dynamic team. This is an outstanding opportunity to contribute to an evolving Public Works Department and play an essential role in supporting our Department's continued development and progress. As a member of our Public Works team, you will help lead change, build upon process improvements, and coach and mentor staff. If you are an experienced professional in the field of Public Works with a passion for public service, strong organizational and management abilities, enjoy a fast-paced environment, and are committed to excellence, we invite you to apply for this exciting opportunity.
Make a difference today by becoming a part of our team! Apply now for the Deputy Director of Public Works position with the City of Novato.
Benefits

• 9/80 work schedule - every other Friday off
• Accrue 80 hours of vacation to start
• Provided with 40 hours of sick leave upon hire
• 14 paid holidays per year
• Ability to earn comp time off
• Qualified Public Service Loan Forgiveness (PSFL) Agency
• Free parking on site
• Office is within walking distance of terrific restaurants and shopping

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under administrative direction, direct, manage, supervise, and coordinate the activities and operations of the Engineering Division within the Public Works Department including capital improvement projects, private projects, and a variety of other engineering related services and activities; coordinate assigned activities with other divisions, departments, and outside agencies; serve as the designated City Engineer for the City of Novato and provide highly responsible and complex administrative support to the Public Works Director including representing and serving as Public Works Director in their absence.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Public Works Director.
Exercises direct supervision over assigned division and its technical staff; and functional supervision over certain other divisions as assigned.
Leads and manages the day-to-day Public Works activities in coordination with the work units within the Department and across other departments, when applicable.
Coordinates projects and activities as assigned.
Example of Duties
ESSENTIAL FUNCTION STATEMENTS--Essential responsibilities and duties may include, but are not limited to, the following:

• Oversee and develop goals and objectives for the City's engineering division and directly supervise engineering staff; prepare reports and analysis for City Council and City Staff.
• Serve as designated City Engineer with respect to all duties and responsibilities of the City Engineer as set forth in State Law and the Novato Municipal Code.
• Supervise, coordinate, and review Engineering Division projects including major capital improvement projects; oversee the preparation of plans and specifications; oversee and ensure specifications meet design standards; oversee and ensure the accurate calculation of quantity, quality and cost of materials; oversee contract administration; oversee and participate in troubleshooting and resolving design problems in final design.
• Plan, direct, coordinate, and review the work plan for Engineering Division staff; assign work activities, projects, and programs; review and evaluate work products, methods, and procedures; meet with staff to identify and resolve problems.
• Select, train, motivate, and evaluate Engineering Division personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
• Participate in meetings of the City Council, Planning Commission, regional committees, homeowners associations and professional associations and present verbal and written reports.
• Assist the Public Works Director in the administration, planning and coordination of the City's five year capital improvement program and make recommendations regarding which projects are advanced into the annual capital improvement plan budget; administer local and regional funding programs, and plan for appropriate uses of available Federal, State, and regional grants.
• Assign and/or review daily inspection reports and change order requests for capital improvement projects; field check capital improvement projects under construction; authorize final approval for project plans.
• Manage and participate in the development and implementation of departmental goals, objectives, policies, and priorities; recommend and administer policies and procedures.
• Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend, within departmental policy, appropriate service and staffing levels.
• Oversee and participate in the development and administration of the Engineering Divisions' annual budget; participate in the forecast of funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; implement adjustments.
• Provide responsible staff assistance to the Public Works Director; conduct organizational studies, investigations, and operational studies; assist with special projects as assigned; prepare complex and sensitive reports for state and federal regulatory agencies; recommend modifications to assigned programs, policies, and procedures as appropriate.
• Ensure maintenance of detailed records and files related to division activities, findings, and results; ensure the timely and accurate completion of all required engineering surveys; ensure timely and accurate preparation and filing of file deeds, maps and legal descriptions.
• Determine scope of engineering projects; prepare requests for proposals and contracts for consulting services; review plans of consulting engineers and private contractors; make technical engineering decisions and establish technical criteria and standards.
• Review and approve final recommendations and requirements for development projects; field check development projects in preliminary, plan check and construction phases.
• Oversee the procurement and analysis of traffic data, initiate traffic improvements as authorized by City codes; implement traffic engineering regulations and designs; conduct Traffic Safety Committee meetings.
• Oversee and ensure conformance of all Division services and activities with appropriate federal, state, and local laws, codes, and regulations.
• Serve as the liaison for the Engineering Division with other divisions, departments, and outside agencies; respond to and resolve difficult and sensitive citizen inquiries and complaints; negotiate and resolve sensitive and controversial issues.
• Serve as staff on a variety of boards, commissions, committees, and groups; prepare and present staff reports and other necessary correspondence including to the City Council, Traffic Safety Commission, Planning Commission, and public groups on engineering related projects and matters.
• As assigned, serve as the technical advisor to the City Manager and City Council on engineering related matters and capital improvement projects.
• Serve as Acting Public Works Director in the absence of the Public Works Director.
• Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of engineering.
• Perform related duties as required.

Typical Qualifications
QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge of:

• Operational characteristics, services, and activities of a comprehensive civil engineering program.
• Principles and practices of program development and administration.
• Concepts, theories, principles, and practices of engineering including land surveying, mapping, and traffic engineering.
• Principles and practices related to current statewide storm water permit compliance, and low impact development techniques.
• Advanced principles and practices of civil engineering including advanced mathematical principles as applied to civil engineering work.
• Public bidding process and contracting procedures for Public Works projects.
• Methods and techniques of contract negotiation and administration.
• Principles and practices of construction/capital improvement program and project management, administration, and coordination and capital improvement budgeting.
• Methods, materials, and techniques used in the construction of Public Works projects.
• Local, regional, and state design and procedures for engineering and Public Works projects including CalTrans processes and funding approval systems.
• Environmental and regulatory requirements of Federal and State agencies regarding capital projects.
• Principles and practices associated with environmental impact studies and reporting and associated local, state and federal laws, statues and ordinances.
• Principles and practices of municipal budget preparation and administration.
• Principles of supervision, training, and performance evaluation.
• Pertinent federal, state, and local laws, codes, and regulations.
• Modern office procedures, methods, and equipment including computers and supporting software applications.
• Principles of business letter writing.
• Methods and techniques of effective technical and administrative report preparation and presentation.
• Recent developments, current literature and sources of information regarding civil and structural engineering.

Ability to:

• Oversee and participate in the management of a comprehensive engineering program.
• Oversee, direct, and coordinate the work of lower level staff.
• Select, supervise, train, and evaluate staff.
• Participate in the development and administration of department and engineering division goals, objectives, and procedures.
• Prepare and administer large program budgets.
• Research, analyze, and evaluate new service delivery methods and techniques.
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
• Understand and interpret complex engineering construction plans, specifications and other contract documents.
• Negotiate and administer contracts.
• Oversee and participate in the conduct of comprehensive engineering studies and prepare reports with appropriate recommendations.
• Perform technical research and solve difficult engineering problems.
• Make advanced engineering design computations.
• Develop, review, and modify engineering and construction drawings, plans, and specifications.
• Serve as project manager for complex engineering projects or studies.
• Oversee phases of major construction projects.
• Oversee and participate in the preparation of clear and concise technical, administrative and financial reports.
• Plan and organize work to meet changing priorities and deadlines.
• Interpret, analyze, apply, implement, explain, and ensure program/project compliance with pertinent federal, state, and local laws, codes, and regulations including City codes and departmental policies and administrative directives.
• Respond to inquiries or complaints from customers, regulatory agencies, or members of the business community.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education/Training:
Equivalent to a Bachelor's degree from an accredited college or university with major course work in civil engineering or a related field.
Experience:
It is highly desirable to have increasingly responsible professional civil engineering experience which may include three years of management and supervisory experience of professional engineering and technical support staff.
License or Certificate:
It is highly desirable to be in possession of registration as a Professional Civil Engineer from the State of California.
Possession of, or ability to obtain, an appropriate, valid driver's license.
Additional Information
COVID Vaccination Policy
Per City of Novato Administrative Policy 3.12, in order to ensure the City fulfills its primary function of protecting the health and safety of the community while also meeting its obligation to provide a safe and healthy workplace for employees, effective October 7, 2021, any person applying for a position with the City of Novato, whether full or part time, as a condition of employment must be fully vaccinated* for COVID-19 or have requested and received an exemption. All newly hired City employees must certify that they have been fully vaccinated* prior to their first day of employment, as a condition of employment.
*To be fully vaccinated, 14 days or more must have passed from the date the employee received the second dose in a two-dose COVID-19 series or a single dose COVID-19 vaccine.
WORKING CONDITIONS
Essential duties require the following physical skills and work environment:
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