Deputy Clerk, Board Of County Commissioners

Overview

DEPUTY CLERK, BOARD OF COUNTY COMMISSIONERS

 

Overview

Under direction of the Clerk to the Board of County Commissioners; schedules, organizes, prepares, oversees, and distributes documents, meeting agendas, notices, and other work of the Board of County Commissioners; ensures that rules, regulations, policies, and procedures of the Board are observed; may attend a variety of Board of County Commissioners meetings and oversee staff and work activities; performs other related duties as required.

Responsibilities

Duties include but are not limited to: 

Prepares agenda and minutes of board meetings and maintains minutes and exhibits for permanent record of board actions; researches and interprets various reports and activities; and assures that legally required notices and operational processes and procedures are followed for board meetings.

 

Organizes and develops effective work methods, adhering to deadlines. Reviews, checks, and certifies reports, applications, forms, and other highly technical documents.

 

Responds to requests for information from the general public. Processes special requests for information in alignment with established policies.

 

Composes correspondence in accordance with established procedures.

 

Maintains administrative records and files. 

 

Prepares Conference and Meeting rooms for the Commissioner Meetings. 

 

Reviews, processes, and distributes all OPRA requests to appropriate offices. 

 

Reviews and accepts/denies all Daniel's Law applicants. 

 

Oversees Archives functions.

 

Serves as the HR & Payroll point of contact for the office. Also performs a variety of related functions such as maintaining inventory of office supplies and forms, preparing vouchers for payment of expenses of the office. 

 

Supports and serves as back-up for the Clerk of the Board.

 

Other duties as assigned.

Qualifications

Requirements:

Education/Certification:

Bachelor's Degree or equivalent in business management, communication, public administration, office management, accounting, or related field. 

 

Registered Municipal Clerk (RMC) certification preferred.    

 

Experience:

Five (5) years of experience in work involving the processing of administrative or technical clerical work which involves independent interpretation of rules, regulations, policies, and procedures; one (1) year of which shall have been in a supervisory capacity.

 

Knowledge, Skills, Abilities:

  Extensive knowledge of NJ OPRA law required

  Knowledge of County governmental processes preferred

  Experience and knowledge in administrative and clerical procedures and systems such as (MS Word/MS Excel/MinuteTraq/DocuSign) managing files and records required.

 

Skilled in:

         Handling interruptions without losing on-the-job effectiveness.

         Using sound, independent judgment within established policy and procedural guidelines.

         Using technology, including various software systems.

         Establishing and maintaining effective working relationships.

         Talking/listening to others to convey information effectively.

 

Ability to:

         Communicate effectively through written and oral communication.

         Handle confidential information with great sensitivity.

         Work well under pressure, meeting multiple and sometimes conflicting deadlines.

Employment Type: OTHER