Deputy Clerk

Job Status: Part time - nonexempt under FLSA standards

Provides administrative support to the City Clerk.

Duties and Responsibilities:

· Makes photocopies, files documents and performs other clerical functions.

· Assists or prepares correspondence.

· Assists with preparing council packets for all City Council meetings.

· Completes council meeting minutes with City Clerk’s final approval.

· Answers incoming phone calls to the City Clerk’s office and greets citizens at the City Clerk’s window.

· Back up for City Clerk when out of the office.

· Maintain a high level of discrepancy.

· Facilitates City Council meetings in the City Clerk’s absence.

· FOIA certified within 60 days of employment.

· Backup FOIA Officer.

· All other duties as assigned by the City Clerk.

Education and Work Experience Qualifications:

High school diploma or equivalent required, a college degree preferred. Any equivalent combination of education and experience that provides the required knowledge, skills and abilities will be considered.

Competencies & Skills:

· Proficiency in or knowledge of using a variety of computer software applications, especially Microsoft Word and Excel software.

· Problem solving – the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.

· Interpersonal Skills – the individual maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things.

· Oral communication – the individual speaks clearly and persuasively in positive or negative situations, conducts meetings, and has excellent telephone and oral communication skills.

· Written Communication Skills – the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.

· Planning/Organizing – the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans.

· Dependability – the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.

Applications are available at the Office of the City Clerk, 111 N. Wood River Avenue, Wood River, IL 62095 during business hours 8:00 am to 5:00pm, Monday thru Friday.

Job Type: Part-time

Pay: $15.00 per hour

Expected hours: 19.5 per week

Benefits:

• Flexible schedule

Shift availability:

• Day Shift (Preferred)

Ability to Commute:

• Wood River, IL 62095 (Required)

Work Location: In person