Department Secretary- Ft- Day

Overview
"Our team members are the heart of what makes us better. At Hackensack Meridian
Health we help our patients live better, healthier lives - and we help one another to
succeed. With a culture rooted in connection and collaboration, our employees are
team members. Here, competitive benefits are just the beginning. It's also about how
we support one another and how we show up for our community. Together, we keep
getting better - advancing our mission to transform healthcare and serve as a leader of
positive change."
Come join our Amazing team here at Hackensack Meridian Health! We offer EXCELLENT benefits, Scheduling Flexibility, Tuition Reimbursement, Employee Discounts and much more!!!
This position provides administrative support to the principal/director of the Child Care Center. The Secretary also provides support to the overall school staff. Background to include, excellent organizational, communication and computer skills. This candidate must have the ability to complete payroll records, accept direction, perform multiple tasks including the daily activities critical to the successful operation of the school and assist with classroom coverage. Other duties as assigned.
Responsibilities

• Works with the principal/director to prepare/manage department's budgetary reports; maintains records for school/teacher budgets and other related duties as needed. Prepares routine paperwork, requests and communications (communication boards, memos, letters, newsletters, etc.); prepares and manages
  correspondence, reports and documents; prepares and maintains calendar of school activities and schedules the use of facilities; schedules meetings/appointments of the administrators and/or principal; receives and makes phone calls; screens requests/complaints/concerns addressed to the administration and/or principal; receives visitors and guides based on purpose of visit; act as a Parent Volunteer Coordinator; assist with classroom duties; cover classrooms as assigned and other duties/special projects as needed.
• Ensures adequate supplies; orders office/school supplies using JFK purchasing system; ensures all maintenance invoices are entered into the system and paid in a timely manner; operates and works with Building Maintenance to maintain office equipment; completes other duties/special projects as assigned.
• Implements office and school recordkeeping systems as assigned and maintains reports; incorporates both computer and manual systems which allow for efficient retrieval of information; creates and maintains student and employee files; maintains records for licensing, payroll, and completes other duties/special projects as assigned.
• Other duties and/or projects as assigned.
• Adheres to HMH Organizational competencies and standards of behavior.

Qualifications

• High School diploma or equivalent required. Associate degree, Secretarial school, Child Development Associate (CDA) certification, CDA equivalent or higher preferred [CDA equivalent = 12 college credits in early childhood education (ECE), child development
• Previous experience in an administrative secretarial position with a minimum of 2-3-years of school experience preferred.
• Computer proficiency with working knowledge of Word, Excel, PowerPoint, MS Outlook, Report Express, Procare Child Care Software, and the ability to learn other computer skills. Must possess excellent written and oral communication skills.