Department Office Manager

Why work at BYU?

As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the university's mission: "To assist individuals in their quest for perfection and eternal life.

Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth all situated within a beautiful and historic campus make it hard to imagine a more inspiring place to work.

Department Office Manager

This position provides managerial support to the department chair, faculty, and staff, oversees the onboarding of new part-time student employees in the department, trains and supervises part-time secretarial staff, manages department events, manages access to department facilities, and provides necessary support to keep the department of Electrical & Computer Engineering running smoothly and effectively. The department is a great place to work. It has a positive, uplifting environment that promotes collaboration, integrity, and a collegial environment. We care about our employees' work-life balance and want them to have a job that is both fulfilling and stimulating. Plus, the students in the majors we support do creative and interesting things!

What you¿ll do in this position:

Management of Electrical & Computer Engineering Office

• Maintain a friendly and courteous office atmosphere
• Interview, hire, train and supervise part-time office employees
• Oversee purchasing & travel processes

Department Chair & Faculty Support

• Assist with planning and managing department chair¿s calendar
• Complete faculty activity reports, student reports, helps with accreditation documents, provides information for ASEE, IEEE
• Assist faculty to accomplish educational and research projects as they arise
• Manage Student Hires

Manage Department Functions

• Document and plan department meetings
• Plan and coordinates department social events
• Oversee department press releases, advertising, and social media
• Coordinate travel plans for department visitors, prospective faculty members, and seminar speakers
• Manage Alumni Connect, alumni contacts, and Alumni Outreach events
• Assist companies with job postings & creating Handshake accounts

Manage Student Programs and Recruiting

• Manage recruiting, mentor-matching, and hiring for the IMMERSE program
• Manage recruiting, mentor-matching and hiring for the IMMERSE-X program
• Manage recruitment events targeted at undergraduate students
• Manage student internship opportunities and matching

What qualifies you for this role:

Required

• A firm commitment to the mission of BYU
• 2 years of office experience and 3 years college or an equivalent combination of education and experience.

Preferred

• Bachelor¿s degree
• 3+ years of office experience with at least 1-year of experience supervising office personnel.

What we offer in return:

This position comes with fantastic benefits, including:

• 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
• Generous vacation and sick time, plus 13 paid holidays
• Employee assistance program, available to the employee and all members of their household
• Tuition benefits for employees and eligible family members
• Access to athletic facilities
• Excellent medical/dental benefits
• Short/long term disability benefits
• Paid parental and maternity leave
• Wellness program
• Free on-campus parking
• Free UTA passes for employee, spouse, and qualified dependents
• Discounts at the BYU Store and for many events at BYU

Employee Class: Staff (Full-Time)
Work Location: Provo Campus
Environment: General office or other equivalently good environment
Physical Exam Required: N
Desired Start Date: As soon as possible
Job Close Date: 01/31/2024
Pay Level: 48
Approximate Starting Salary: $40,000 - $52,000
Documents Required at time of Application:
Required: Cover Letter, Resume

Members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend.
Brigham Young University is an equal opportunity employer, including disability and protected veteran status.
Brigham Young University (BYU) is widely recognized not just for its world-class education, but for its deep commitment to inspired religious values. Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU!