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Form of workJOB SUMMARY
The Department Assistant is responsible for providing a wide range of administrative and office management services for the Washington, DC Government Affairs office. The scope of responsibilities includes greeting visitors, restocking materials for the office, overseeing maintenance of facilities and appliances, assisting with events etc.
The Department Assistant is responsible for providing a wide range of administrative and office management services for the Washington, DC Government Affairs office. The scope of responsibilities includes greeting visitors, restocking materials for the office, overseeing maintenance of facilities and appliances, assisting with events etc.
MAJOR DUTIES AND RESPONSIBILITIES
- Actively and consistently support all efforts to simplify and enhance the customer experience
- Greet and direct visitors to proper personnel
- Manage purchasing of office and breakroom supplies and materials
- Maintain and manage relationships with outside vendors related to operations of the office
- Coordinate deliveries and service visits to the office
- Manage the calendars of reserved spaces within the office, including conference rooms
- Assist with mail functions
- Manage office subscriptions, including newsletters and newspapers
- Respond to work requests from department staff in a timely and accurate manner
- Assist with hosting office events
- Perform other duties as requested by supervisor.
REQUIRED QUALIFICATIONS
- Required Skills/Abilities and Knowledge
- Ability to read, write, speak and understand English
- Good interpersonal and verbal communication skills
- Ability to perform multiple tasks at one time
- Ability to prioritize and organize effectively
- Organized and attentive to detail
- Ability to operate telephone console
- Knowledge of personal computer operation and software applications (Outlook, MS Word and Excel
Required Education
High School Diploma or equivalent
Required Related Work Experience and Number of Years
1 year of work experience, preferably providing administrative support
WORKING CONDITIONS
Office environment
PHYSICAL AND MENTAL REQUIREMENTS
- Physical Requirements
- Ability to wear telephone head set
- Ability to work while seated for prolonged periods of time
- Ability to lift a minimal amount of weight (such as small packages) and restock items on shelves
- Vision ability close vision, peripheral vision, and ability to adjust focus
GAA130 2023-26336 2023
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