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Form of workTitle: Day Camp Coordinator
FLSA Status: Non-Exempt Pay: $16.00/hour
Status: Seasonal, Full-Time Department: Day Camp
Reports to: Program Director Revision Date: 12/15/2023
POSITION SUMMARY:
Under the direction of the Program Director and in accordance with the Christian mission and purpose of the Great Miami Valley YMCA Association, the Day Camp Coordinator is responsible for the planning, development, and implementation of all activities. This position is also responsible for ensuring the children’s social, physical, spiritual, and mental development, as well as keeping the children’s safety and wellbeing as a first priority.
GREAT MIAMI VALLEY YMCA ASSOCIATION SUMMARY:
OUR MISSION: To put Christian principles into practice through programs that build healthy spirit, mind, and body for all.
OUR IMPACT: To strengthen our community by providing opportunities to serve children, individuals, and families in a safe environment that encourages all to live healthy lives and to exhibit positive character values such as faith, caring, honesty, respect, and responsibility.
BENEFITS OF WORKING AT THE GMV YMCA:
- Free YMCA Membership
- Discount on Y Programs
- Short-term, Long-term Disability and Life Insurance provided at no cost to the employee
- Leadership Development
- Free Certifications/ College tuition programs
- YMCA Retirement Savings Benefit
ESSENTIAL FUNCTIONS
- Assists in the planning, designing, evaluation and implementation of all aspects of the Day Camp programs in accordance with camping guidelines.
- Responsible for implementing all aspects of program development, quality, and safety and operates the program within budget guidelines.
- Maintains required enrollment numbers.
- Cooperates with camp quality agency staff for required reports and inspections; responds to inspection requests within required timeframes.
- Completes annual inspections within required timeframe with fire department, Health Department, and any other agency, as required.
- Maintains a clean and sanitary environment and meets all federal, state and local licensing requirements.
- Inspects equipment within program site for safety hazards, damage, or wear.
- Possesses working knowledge of child abuse and neglect laws and follow proper reporting procedures including confidentiality regarding children and families participating in camp.
- Communicates any suggestions to direct supervisor to improve the site operations.
- Monitors trains and evaluates appropriate staff and ensures staff members maintain required trainings.
- Holds effective staff meetings.
- Maintains accurate records for childcare programs, facility, and staff.
- Follows procedures for scheduling and finding substitutes.
- Works with groups of Day Campers when absenteeism of staff requires it.
- Communicates Program Director any concerns or incidents that may need follow-up.
- Builds relationships with members, program participants and community partners.
- Remains visible to participants when on duty.
- Increases program participant awareness of healthy lifestyle factors.
- Participates in program task teams and childcare committees of the Association.
- Maintains appropriate records for food program.
- Supervises staff to ensure proper completion of camp-related paperwork.
- Promotes programs by the development and distribution of marketing materials in compliance with GMV YMCA standards.
- Possesses the ability and appropriate safe driving record to drive a vehicle, safely transporting up to 14 children.
- Protects confidential information regarding program participants, families and staff members
YMCA LEADERSHIP COMPETENCIES:
Mission Advancement: Models and teaches the Y’s values. Ensures a high level of service with a commitment to improving lives. Provides volunteers with orientation, training, development, and recognition. Cultivates relationships to support fundraising.
Collaboration: Champions inclusion activities, strategies, and initiatives. Builds relationships to create small communities. Empathetically listens and communicates for understanding when negotiating and dealing with conflict. Effectively tailors communications to the appropriate audience. Provides staff with feedback, coaching, guidance, and support.
Operational Effectiveness: Provides others with frameworks for making decisions. Conducts prototypes to support the launching of programs and activities. Develops plans and manages best practices through engagement of team. Effectively creates and manages budgets. Holds staff accountable for high-quality results using a formal process to measure progress.
Personal Growth: Shares new insights. Facilitates changes; models adaptability and an awareness of the impact of change. Utilizes non-threatening methods to address sensitive issues and inappropriate behavior or performance. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.
QUALIFICATIONS:
- Must be at least 18 years of age.
- High school diploma or GED certificate is required.
- Minimum of 1 year of experience working with children demonstrating the ability to motivate and supervise staff. Planning and program development skills are helpful.
- One or more years of related childcare or summer Day Camp experience strongly preferred.
- Computer skills needed, particularly with Microsoft Office and email applications
- Must hold a valid driver’s license, insurable driver’s record according to the YMCA’s insurance carriers, and have reliable transportation to travel for business meetings, training events, YMCA site visits, vendors, and suppliers, etc.
WORK ENVIRONMENT AND PHYSICAL DEMANDS:
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- Ability to walk, stand, and sit (including on the floor) while maintaining alertness for long periods of time.
- Occasional exposure to communicable diseases and bodily fluids.
- Must be able to lift and carry up to 50 lbs.
- Must be able to interpret, adopt, and apply guidelines and procedures.
- Must be creative and enthusiastic to staff and program participants.
- Possess excellent written and verbal communication skills with families, children, and other staff.
- Visual and auditory ability to respond to critical situations and physical ability to act swiftly in an emergency.
- Ability to maintain emotional control and composure in turbulent, challenging and changing conditions.
- Must be a team player, dependable, detail-oriented, maintain high personal morale performing job functions, meet deadlines, and maintain prompt and regular attendance.
