Address
Form of workSalary : $44,138.16 - $61,064.88 Annually
Location : Los Angeles County, CA
Job Type: Full time
Job Number: J2217Y
Department: SHERIFF
Opening Date: 10/24/2023
Closing Date: Continuous
Position/Program Information
FIRST DAY OF FILING
October 25, 2023, at 8:00 A.M. (PT)
THE FILING PERIOD MAY BE SUSPENDED AT ANY TIME WITHOUT PRIOR NOTICE. THIS EXAMINATION MAY REOPEN AS THE NEEDS OF THE SERVICE REQUIRE.
NO APPLICATIONS WILL BE ACCEPTED OUTSIDE THE OFFICIAL APPLICATION FILING PERIOD, NO EXCEPTIONS.
EXAM NUMBER:
J2217Y
TYPE OF RECRUITMENT:
OPEN COMPETITIVE JOB OPPORTUNITY
DEFINITION
Receives instruction and training, and gains experience in the performance of the full range of specialized clerical functions within the Custody Services Division of the Sheriff's Department.
CLASSIFICATION STANDARDS
Positions allocable to this paired, entry-level Custody Records clerical class receive close administrative and technical supervision from a Supervising Custody Records Clerk, Sheriff. Positions are located in the Inmate Reception Center. Incumbents receive instruction, training, and gain the necessary experience assisting higher-level clerical staff in the processing of a variety of legal documents pertaining to inmates confined in a correctional institution to qualify for promotion to the journey-level class of Custody Records Clerk II, Sheriff. Incumbents are required to work shift hours, including nights, weekends and holidays. Commensurate with the concept of paired classes, incumbents in the Custody Records Clerk I, Sheriff classification is expected to gain the appropriate experience, based on instruction and training, to promote to the journey-level Custody Records Clerk II, Sheriff following the one-year training period.
Essential Job Functions
ESSENTIAL JOB FUNCTIONS:
Processes a variety of law enforcement reports by going to the computer; logging into the software; researching information; determining which reports to print; ensuring the JDIC is arranged properly; etc. to comply with a request/order and to distribute to different units.
Types and files a variety of documentsincluding commitments, court releases, remand and legal removal orders, teletypes, and transmittals by matching documents to the appropriate identifiers; inputting the appropriate court information; distributing reports to appropriate units; etc. to comply with a request/order in accordance with departmental policies and procedures.
Indexes and/or scans reportsinto appropriate computerized law enforcement data systems by retrieving information; logging into the software; scanning documents; sorting retrieved requests by fax/email/mail; etc. to comply with a request/order in accordance with departmental policies and procedures
Checks computer entries, documents, etc.by logging into appropriate software; matching documents to the appropriate identifiers; proof reading documents; etc. in order to ensure completeness, accuracy, and compliance with policy and legal requirements
Enters and retrieves confidential law enforcement informationby logging into appropriate software; matching documents to the appropriate identifiers; accessing information from different systems; inputting information into different systems; etc. to comply with a request/order in accordance with departmental policies and procedures
Researches and compiles informationon persons or property named in reports such as arrest and driver's records, wants or outstanding warrants, stolen or recovered property, etc., by logging into appropriate software; acquiring credentials and matching to the appropriate identifiers in different systems; etc. to comply with a request/order in accordance with departmental policies and procedures
Maintains confidential criminal records and filesby locking computer and/or logging off computer after use; securing file cabinets; sharing information only with authorized personnel; etc. to comply with departmental policies and procedures
Screens and routes telephone callsby answering calls; identifying oneself; carefully listening to the caller; etc. to transfer the caller to the appropriate unit/location.
Furnishes informationto the public and authorized law enforcement personnel over the telephone; at a counter; etc. by verifying requestor credentials; gathering information; answering questions; reviewing information; etc. to direct the public/law enforcement personnel to the appropriate unit/location in accordance with established departmental policies and procedures regarding release of confidential and non-confidential information.
Requirements
MINIMUM REQUIREMENTS:
OPTION A
One year of specialized office clerical experience assisting higher-level clerical staff in the processing of a variety of legal documents in the Custody Division of the Sheriff's Department.
OPTION B
Two years of specialized clerical experience at the level of County of Los Angeles class of *.
TYPEWRITING SKILL
Ability to type at the rate of 30 net words per minute.
LICENSE
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions.
PHYSICAL CLASS
Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.
SPECIAL REQUIREMENT INFORMATION
*Experience at the level of County of Los Angeles class of Intermediate Typist-Clerk is defined as performing skilled typing work as well as performing specialized clerical duties. For a full description of the class specification of Los Angeles County's class IntermediateTypist-Clerk (Item #2214), please click on the hyperlink on the title under Minimum Requirements OR go to the Department of Human Resources website at http://hr.lacounty.gov/ and type in the job title or item number under "FIND JOB DESCRIPTIONS" search box.
SUPPLEMENTAL QUESTIONNAIRE
As part of this application process, applicants will be required to complete a supplemental questionnaire. The questionnaire contains a pre-investigative questionnaire which will be utilized as part of the background investigation process to ensure applicants meet the standards set forth by the Los Angeles County Sheriff's Department. Applicants who fail the pre-investigative questionnaire will be disqualified and will have to wait 12 months from the date of the disqualification in order to reapply.
Additional Information
EXAMINATION CONTENT
This examination will consist of three (3) parts:
PART I
A qualifying multiple choice assessment assessing:
PART II
Multiple choice and/or simulation assessment(s) weighted 100%, assessing:
PART III
A qualifying online typing assessment of 30 net words per minute will be required for candidates who have NOT held a typing position in the service of the County of Los Angeles. Applicants do not need to appear at a Los Angeles County Sheriff's Department exam facility to participate in this assessment. Applicants may complete the online assessment on a personal device during a specified examination period.
Applicants who do not pass their online typing assessment will not be allowed an additional opportunity. Applicants who fail to complete the online typing assessment will be automatically disqualified from participation in this examination.
The following candidates are NOT required to take the County typing performance test:
Those candidates who currently hold or have held a typing position with the requisite words per minute in the service of the County of Los Angeles.
Those candidates who have taken and passed a Los Angeles County typing performance test at the required words per minute administered by a County Department. Applicants must attach a copy of their typing certificate to their application at the time of filing or within seven (7) calendar days from the date of application filing.
THE MULTIPLE CHOICE AND/OR SIMULATION ASSESSMENTS AND PERFORMANCE TYPING TEST ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19.
CANDIDATES MUST ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON THE EXAMINATION IN ORDER TO BE PLACED ON THE ELIGIBLE REGISTER.
TEST PREPARATION
Study guides and other test preparation resources are available to help candidates prepare for employment tests. While these guides will help you prepare for the test, we advise you to review all related materials that you deem necessary.
ELIGIBILITY INFORMATION
The names of candidates receiving a passing grade in the examination will be placed on the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation. Applications will be processed on an as-received basis and promulgated to the eligible register accordingly.
NO PERSON MAY COMPETE IN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE (12) MONTHS.
SPECIAL INFORMATIONSUCCESSFUL CANDIDATES MUST COMPLETE A THOROUGH BACKGROUND INVESTIGATION, INCLUDING FINGERPRINT SEARCH. Examples of disqualifying factors include: Any felony convictions; job related misdemeanor convictions; certain serious traffic convictions or patterns of traffic violations (3 moving violations in one year; failure to appear; at fault accidents; suspended license; driving under the influence); poor credit history; poor employment history; substance abuse; anyone on probation.
ZERO TOLERANCE POLICY IF HIRED
The Los Angeles County Sheriff's Department (Department) has a "zero tolerance" policy for its employees for the following:
VACANCY INFORMATION
The eligible register resulting from this examination will be used to fill vacancies within the Los Angeles County Sheriff's Department, Custody Services Division, Inmate Reception Center, and Century Regional Detention Center.
AVAILABLE SHIFT Any
APPOINTEES MUST BE WILLING TO WORK ANY SHIFT, INCLUDING EVENINGS, NIGHTS, WEEKENDS, AND HOLIDAYS.
APPLICATION AND FILING INFORMATION
APPLICATIONS MUST BE FILED ONLINE ONLY. APPLICATIONS SUBMITTED BY U.S. MAIL, FAX, OR IN PERSON WILL NOT BE ACCEPTED.
TO ENSURE THAT YOUR APPLICATION HAS BEEN SUCCESSFULLY SUBMITTED, YOU MUST HAVE RECEIVED A CONFIRMATION EMAIL AS VERIFICATION.
All applicants are required to submit a Standard County of Los Angeles Employment application and supplemental questionnaire ONLINE only. Resumes cannot be accepted in lieu of applications, although resumes and supporting documents may be uploaded as attachments to the online application.
Fill out your application and supplemental questionnaire completely. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. All information is subject to verification and applications may be rejected at any time during the selection process.
The acceptance of your application depends on whether you have clearly shown that you meet the MINIMUM REQUIREMENTS and you have completely filled out your application.
Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using this website. Your application and supplemental questionnaire must be submitted electronically before 5:00 P.M., PT, on the last day of filing.
NO APPLICATIONS WILL BE ACCEPTED OUTSIDE OF THE OFFICIAL APPLICATION FILING PERIOD, NO EXCEPTIONS.
Plan to submit your online application well in advance of the 5:00 P.M. (PT) deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on , you can...
Location : Los Angeles County, CA
Job Type: Full time
Job Number: J2217Y
Department: SHERIFF
Opening Date: 10/24/2023
Closing Date: Continuous
Position/Program Information
FIRST DAY OF FILING
October 25, 2023, at 8:00 A.M. (PT)
THE FILING PERIOD MAY BE SUSPENDED AT ANY TIME WITHOUT PRIOR NOTICE. THIS EXAMINATION MAY REOPEN AS THE NEEDS OF THE SERVICE REQUIRE.
NO APPLICATIONS WILL BE ACCEPTED OUTSIDE THE OFFICIAL APPLICATION FILING PERIOD, NO EXCEPTIONS.
EXAM NUMBER:
J2217Y
TYPE OF RECRUITMENT:
OPEN COMPETITIVE JOB OPPORTUNITY
DEFINITION
Receives instruction and training, and gains experience in the performance of the full range of specialized clerical functions within the Custody Services Division of the Sheriff's Department.
CLASSIFICATION STANDARDS
Positions allocable to this paired, entry-level Custody Records clerical class receive close administrative and technical supervision from a Supervising Custody Records Clerk, Sheriff. Positions are located in the Inmate Reception Center. Incumbents receive instruction, training, and gain the necessary experience assisting higher-level clerical staff in the processing of a variety of legal documents pertaining to inmates confined in a correctional institution to qualify for promotion to the journey-level class of Custody Records Clerk II, Sheriff. Incumbents are required to work shift hours, including nights, weekends and holidays. Commensurate with the concept of paired classes, incumbents in the Custody Records Clerk I, Sheriff classification is expected to gain the appropriate experience, based on instruction and training, to promote to the journey-level Custody Records Clerk II, Sheriff following the one-year training period.
Essential Job Functions
ESSENTIAL JOB FUNCTIONS:
Processes a variety of law enforcement reports by going to the computer; logging into the software; researching information; determining which reports to print; ensuring the JDIC is arranged properly; etc. to comply with a request/order and to distribute to different units.
Types and files a variety of documentsincluding commitments, court releases, remand and legal removal orders, teletypes, and transmittals by matching documents to the appropriate identifiers; inputting the appropriate court information; distributing reports to appropriate units; etc. to comply with a request/order in accordance with departmental policies and procedures.
Indexes and/or scans reportsinto appropriate computerized law enforcement data systems by retrieving information; logging into the software; scanning documents; sorting retrieved requests by fax/email/mail; etc. to comply with a request/order in accordance with departmental policies and procedures
Checks computer entries, documents, etc.by logging into appropriate software; matching documents to the appropriate identifiers; proof reading documents; etc. in order to ensure completeness, accuracy, and compliance with policy and legal requirements
Enters and retrieves confidential law enforcement informationby logging into appropriate software; matching documents to the appropriate identifiers; accessing information from different systems; inputting information into different systems; etc. to comply with a request/order in accordance with departmental policies and procedures
Researches and compiles informationon persons or property named in reports such as arrest and driver's records, wants or outstanding warrants, stolen or recovered property, etc., by logging into appropriate software; acquiring credentials and matching to the appropriate identifiers in different systems; etc. to comply with a request/order in accordance with departmental policies and procedures
Maintains confidential criminal records and filesby locking computer and/or logging off computer after use; securing file cabinets; sharing information only with authorized personnel; etc. to comply with departmental policies and procedures
Screens and routes telephone callsby answering calls; identifying oneself; carefully listening to the caller; etc. to transfer the caller to the appropriate unit/location.
Furnishes informationto the public and authorized law enforcement personnel over the telephone; at a counter; etc. by verifying requestor credentials; gathering information; answering questions; reviewing information; etc. to direct the public/law enforcement personnel to the appropriate unit/location in accordance with established departmental policies and procedures regarding release of confidential and non-confidential information.
Requirements
MINIMUM REQUIREMENTS:
OPTION A
One year of specialized office clerical experience assisting higher-level clerical staff in the processing of a variety of legal documents in the Custody Division of the Sheriff's Department.
OPTION B
Two years of specialized clerical experience at the level of County of Los Angeles class of *.
TYPEWRITING SKILL
Ability to type at the rate of 30 net words per minute.
LICENSE
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions.
PHYSICAL CLASS
Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.
SPECIAL REQUIREMENT INFORMATION
*Experience at the level of County of Los Angeles class of Intermediate Typist-Clerk is defined as performing skilled typing work as well as performing specialized clerical duties. For a full description of the class specification of Los Angeles County's class IntermediateTypist-Clerk (Item #2214), please click on the hyperlink on the title under Minimum Requirements OR go to the Department of Human Resources website at http://hr.lacounty.gov/ and type in the job title or item number under "FIND JOB DESCRIPTIONS" search box.
SUPPLEMENTAL QUESTIONNAIRE
As part of this application process, applicants will be required to complete a supplemental questionnaire. The questionnaire contains a pre-investigative questionnaire which will be utilized as part of the background investigation process to ensure applicants meet the standards set forth by the Los Angeles County Sheriff's Department. Applicants who fail the pre-investigative questionnaire will be disqualified and will have to wait 12 months from the date of the disqualification in order to reapply.
Additional Information
EXAMINATION CONTENT
This examination will consist of three (3) parts:
PART I
A qualifying multiple choice assessment assessing:
- Data Checking
PART II
Multiple choice and/or simulation assessment(s) weighted 100%, assessing:
- Deductive Reasoning
- Customer Focus
- Learning Potential
- Responsibility
- Applicants who have taken identical components recently for other exams may have their responses automatically transferred to this examination.
- This examination contains test components that may be used in the future for new examinations and your test responses may be transferred.
PART III
A qualifying online typing assessment of 30 net words per minute will be required for candidates who have NOT held a typing position in the service of the County of Los Angeles. Applicants do not need to appear at a Los Angeles County Sheriff's Department exam facility to participate in this assessment. Applicants may complete the online assessment on a personal device during a specified examination period.
Applicants who do not pass their online typing assessment will not be allowed an additional opportunity. Applicants who fail to complete the online typing assessment will be automatically disqualified from participation in this examination.
The following candidates are NOT required to take the County typing performance test:
Those candidates who currently hold or have held a typing position with the requisite words per minute in the service of the County of Los Angeles.
Those candidates who have taken and passed a Los Angeles County typing performance test at the required words per minute administered by a County Department. Applicants must attach a copy of their typing certificate to their application at the time of filing or within seven (7) calendar days from the date of application filing.
THE MULTIPLE CHOICE AND/OR SIMULATION ASSESSMENTS AND PERFORMANCE TYPING TEST ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19.
CANDIDATES MUST ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON THE EXAMINATION IN ORDER TO BE PLACED ON THE ELIGIBLE REGISTER.
TEST PREPARATION
Study guides and other test preparation resources are available to help candidates prepare for employment tests. While these guides will help you prepare for the test, we advise you to review all related materials that you deem necessary.
- An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at Please click on "Find a Job" and then "Job Search Toolkit." Test preparation information is located under the "Employment Test Assistance" section.
- Additional online practice tests are available at
ELIGIBILITY INFORMATION
The names of candidates receiving a passing grade in the examination will be placed on the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation. Applications will be processed on an as-received basis and promulgated to the eligible register accordingly.
NO PERSON MAY COMPETE IN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE (12) MONTHS.
SPECIAL INFORMATIONSUCCESSFUL CANDIDATES MUST COMPLETE A THOROUGH BACKGROUND INVESTIGATION, INCLUDING FINGERPRINT SEARCH. Examples of disqualifying factors include: Any felony convictions; job related misdemeanor convictions; certain serious traffic convictions or patterns of traffic violations (3 moving violations in one year; failure to appear; at fault accidents; suspended license; driving under the influence); poor credit history; poor employment history; substance abuse; anyone on probation.
ZERO TOLERANCE POLICY IF HIRED
The Los Angeles County Sheriff's Department (Department) has a "zero tolerance" policy for its employees for the following:
- use of narcotics, controlled substances, and/or prescription drugs without a prescription.
- use of marijuana with or without a prescription.
VACANCY INFORMATION
The eligible register resulting from this examination will be used to fill vacancies within the Los Angeles County Sheriff's Department, Custody Services Division, Inmate Reception Center, and Century Regional Detention Center.
AVAILABLE SHIFT Any
APPOINTEES MUST BE WILLING TO WORK ANY SHIFT, INCLUDING EVENINGS, NIGHTS, WEEKENDS, AND HOLIDAYS.
APPLICATION AND FILING INFORMATION
APPLICATIONS MUST BE FILED ONLINE ONLY. APPLICATIONS SUBMITTED BY U.S. MAIL, FAX, OR IN PERSON WILL NOT BE ACCEPTED.
TO ENSURE THAT YOUR APPLICATION HAS BEEN SUCCESSFULLY SUBMITTED, YOU MUST HAVE RECEIVED A CONFIRMATION EMAIL AS VERIFICATION.
All applicants are required to submit a Standard County of Los Angeles Employment application and supplemental questionnaire ONLINE only. Resumes cannot be accepted in lieu of applications, although resumes and supporting documents may be uploaded as attachments to the online application.
Fill out your application and supplemental questionnaire completely. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. All information is subject to verification and applications may be rejected at any time during the selection process.
The acceptance of your application depends on whether you have clearly shown that you meet the MINIMUM REQUIREMENTS and you have completely filled out your application.
Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using this website. Your application and supplemental questionnaire must be submitted electronically before 5:00 P.M., PT, on the last day of filing.
NO APPLICATIONS WILL BE ACCEPTED OUTSIDE OF THE OFFICIAL APPLICATION FILING PERIOD, NO EXCEPTIONS.
Plan to submit your online application well in advance of the 5:00 P.M. (PT) deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on , you can...
