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SalarySUMMARY
Coordinates scheduling of all dependency matters. Assists Dependency Hearing Master in preparing court orders prior to/during/after court proceedings. Oversees dependency case flow management and information/technology management so matters are scheduled accurately and efficiently. Assists Deputy Court Administrator – Criminal – in criminal case processing, specifically: effective case flow management and information/technology management as pertains to all criminal division scheduling.
The position also involves the daily use of our computer database and scheduling platform, CPCMS (Common Pleas Case Management System), to both research case information and schedule hearings. Working knowledge of Microsoft Office programs is also required. This position requires the exercise of independent judgment and discretion, an ability to work effectively as part of a team, and is of substantial importance to the operation of the Court.
The job requires working with criminal justice participants in the explanation of various forms and criminal justice processes and the handling of telephone inquiries from the public, defendants, and attorneys regarding the scheduling of dependency and criminal matters.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Scheduling of dependency matters, which includes the entry of the hearing into CPCMS and the creation and distribution of scheduling notices by email and first class mail. EXTENSIVE and DETAILED inventory reviews precede and follow scheduled hearings. Periodic reviews are to be conducted to ensure proper case flow of dependency matters;
- Assists Dependency Hearing Master in preparing court orders prior to/during/after court proceedings;
- Dispositions are recorded in the computer (CPCMS) and statistical reports are prepared;
- Assists in Criminal Scheduling and periodic reviews. Assists the Criminal Deputy Court Administrator in the scheduling and review of all other criminal matters, including: formal arraignment, pre-trial conferences, miscellaneous hearings, and trial lists;
- Communication with stakeholders in dependency and criminal courts is required on a case-by-case basis and/or periodically to ensure proper case flow management;
- In-person, telephonic and/or written communication with members of the public – e.g.: attorneys, defendants, and other interested parties – is required. Communication must be professional and information imparted must be accurate, non-confidential, and non-advisory;
- Perform other duties/tasks as assigned by the Court Administrator, Criminal Deputy Court Administrator, or Criminal 2nd Deputy Court Administrator.
QUALIFICATION REQUIREMENTS
General knowledge of legal standards;- Paralegal Certificate preferred (not required);
- Analytical/reasoning skills;
- Computer knowledge/skills;
- Attention to detail;
- Communication (verbal and written);
- Organizational skills;
- Excellent interpersonal skills.
PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to stand; walk; sit; and talk and hear. The employee is occasionally required to use hands to finger, handle or feel objects, tools or controls; reach with hands or arms; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and depth perception.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.
Employee Benefits | Montgomery County, PA - Official Website (montcopa.org)
