Creative Executive Assistant

We are looking for someone with high level Executive Assistant experience to help keep our CEO on track, organized, and focused on the right things.

THIS IS A HYBRID POSITION. You must live in Atlanta and be willing to work in person for live events and content recording days.

About The Posh Academy
We’re a small, 4-person team based in Union City, Ga -- but we work with clients from all around the world who are looking to grow their business.

Precious Stevens also known as “The Draping Queen” is a draping instructor, business consultant, and public speaker who trains event professionals the art of premium draping.

Your Job #1 As Our Executive Assistant:
The primary responsibility of the Executive Assistant is to help us more effectively manage the CEO’s day to day, making her life much easier, which will help the whole team focus on our mission as a company. That mission is to help creative entrepreneurs in the events industry who want to make more money and are committed to business development.

We need you to bring your organizational savvy, attention to detail, and both experience with and commitment to nurturing and supporting a high level and incredibly scheduled creator, activist, and executive. We need you to create the processes and systems to manage our CEO’s calendar, logistics, travel, and inbox and bring your own genius.

How can you help make her life easier, protect her time, and reduce the fluff from her to-do list? We have amazing opportunities begging to be taken, but we’re missing the support that will allow Precious to show up primed, prepped, and poppin’. Can you keep unnecessary items off her plate, prioritize her to-do list, and turn tactical assignments into documented processes that can be handed off? We want someone who’s available, highly skilled, and passionate about what they do.

Key Responsibilities:

Please understand that many times you will be the first point of contact to the public. Must be a positive, creative and upbeat individual. You are in charge of making the day-to-day operations run smoothly. Your skillset requires that you are able to thrive in a fast-paced environment. Accuracy is key. Your job will be to ensure that all interactions between the organization and others are efficient, positive, and productive.

Job Duties/Expectations:

EMAIL MANAGEMENT

• CEO’s inbox
• Email campaign in Kartra

TRAVEL BOOKING

• Booking hotels, flights, rental cars, tour locations
• Documenting the applicable process/preferences

CALENDAR MANAGEMENT

• Proofing the CEO’s calendar weekly (verifying appointments, time, checking links, etc.)
• Protecting the calendar and creating efficiencies and processes around scheduling to ensure the CEO is spending her time doing only CEO tasks

SPEAKING OPPORTUNITIES

• Researching speaking opportunities (podcasts, summits, meetings, stages) and which ones are appropriate to pursue
• Creating submission forms for speaking opportunities
• Seeking local networking opportunities or events to attend

COMMUNICATION

• Handling calls; texts and voicemail
• Moderating webinars, and providing technical support during virtual events
• Making purchases
• Research/Fact finding

IN-PERSON SUPPORT

• Attend events with the CEO to record content clips and or seek networking opportunities at event
• Attend CEO live events to assist with setup/ record content and setup

EXECUTIVE SUPPORT

• Reviewing the CEO’s time, suggesting efficiencies, and identifying items to take over from CEO
• Learning the preferences and way of thinking of the CEO
• Understanding CEO triggers, through process and opinions
• Understanding the limitations of the CEO and developing solutions around those limitations
• Project Management Assistance
• Acting as a sounding board for the CEO

*

Several ongoing projects are happening at the same time; provide ongoing support for deliverables

• Organization
• Manage company’s digital files in a crisp manner
• Upload Youtube Videos

RESULTS

• The CEO feels supported—she knows when to be where, what she needs to do to be successful and is never overscheduled.
• The team has a consistent and predictable experience with the CEO and the CEO with the team.
• The CEO is able to focus on strategic efforts, rather than tactical ones.
• Make suggestions then work with the team to implement corrections to gaps in the department.
• Your primary responsibility will be to show up 100% and be fully present and handling every aspect of the CEO's needs.

REQUIREMENTS

As we’re looking for an ideal fit, our new Executive Assistant will likely possess what we’ve listed below:

• At least two years of experience as an executive or personal assistant
• High-level communication skills
• Emotionally self-regulate even during times of pressure and stress to be present for the team and the CEO.
• Able to consistently understand the intent and vision of the CEO, work as a sounding board for the CEO.
• Ability to set goals and develop achievable timelines to hit them.
• Highly developed self-awareness and leadership skills.
• You will work to decrease the noise of the CEO and be her barrier.
• You don’t have a problem handling personal tasks.
• Ability to travel with the CEO, as needed.
• Highly organized and efficient.
• Detail-oriented.
• Computer proficiency.
• Delivers well ahead of deadlines.
• You both love working with teams and being left alone so you can produce results.
• You’re a problem solver and think ahead to ensure any challenges don’t greatly impact project progress or outcomes.
• You love operating in a fast moving environment and adhere to deadlines while producing high quality work every time.
• Passion for working with others (being collaborative) and helping our team members grow and learn.
• A quiet home work environment, including:
• A computer
• Cell phone
• High-speed internet

This Position Is Not Right For You If You Are…

• Someone who hasn’t read a business or marketing book or listened to a podcast or webinar… ever! A passion for business and personal growth is essential and we all strive for personal and professional growth at every turn.
• Someone who has a lot going on already and doesn't have the time and focus to really dive in.
• Someone who has a problem with handling personal tasks.
• Someone who isn't willing to sign a non-disclosure agreement.
• Someone who prefers to be front-facing in the business.
• Someone who wants to be an entrepreneur and run their own business. All our team members are “intrapreneurs.” You’ll have the freedom and flexibility to love what you do and be the best at your role, but if you want to run your own company in the near future—we are not for you.
• Someone looking for a 9 to 5, Monday to Friday job. This is not for someone who lives for the weekends and hates Mondays. We’re a mission-driven company who, at the core, is about changing the lives and businesses of everyone who comes into contact with our company. Sometimes you might have to work late, sometimes you may have to work a Saturday, sometimes you’ll get the afternoon off. If we have a project and work needs to get done, then we’re all hands on deck. If this doesn’t sound exciting, then this role and our organization is not for you.

This Role Is Perfect For You If You…

• Love a challenge and are resourceful when it comes to figuring things out and making them happen.
• Can work alone and don’t need your handheld every step of the way.
• Can work under pressure where you might have three projects on the go with tight deadlines.
• Have exceptional communication skills.
• Are super organized but can move quickly to ensure things get done effectively and efficiently.
• Can handle direct & blunt feedback.

Why This Job is Awesome

Working with The Posh Academy is the exact opposite of being a corporate drone stuck in a cubicle. When you work with us, you’ll get:

• Experience in a fast-growing company where things change daily, new ideas come to life in a matter of weeks and everybody is fully invested, every single day.
• The chance to stretch professionally. If there is a skillset or topic you’re interested in, this is the place to learn and challenge yourself.
• Your voice is heard! Every one of our team members has the chance to give input, create value and make a big impact on the future of our company.
• A team behind you that is cheerleading you, supporting you, guiding you, and championing you.
• Do your work from anywhere: your living room, the coffee shop, a hotel pool...
• Competitive compensation based on skillset

If you’ve read through this description and you think this may be the right fit for you - now it’s time to take action and apply!

Application Instructions

If you’d like to be considered for this role, please reply on this platform to apply. For quicker consideration, send an email to precious@learnpremiumdraping.com

We’re accepting applications through May 1st (keep in mind we will begin interviewing potential candidates immediately so we highly recommend applying as soon as possible).

Job Types: Full-time, Part-time, Contract, Temporary

Pay: $17.00 - $25.00 per hour

Benefits:

• Flexible schedule
• Professional development assistance

Schedule:

• Day shift
• Monday to Friday

Application Question(s):

• When are you able to start?
• Are you currently employed full-time?
• What is your desired starting wage? Failure to answer will result in denial.

Experience:

• Executive Assistant: 1 year (Preferred)

Willingness to travel:

• 25% (Required)

Work Location: In person