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SalaryCorrection Records Sentence Computation/Release Officer (BORM) 20082863
(24000234)Guided by the agency's mission "To reduce recidivism among those we touch," the Ohio Department of Rehabilitation and Correction is looking for dedicated security-minded professionals to assume the responsibilities of a Correction Record Sentence Computation/Release Officer (BORM).
This position shall be filled in accordance with the provision of the OCSEA/AFSCME Collective Bargaining Agreement. ODRC bargaining unit members have selection rights before non-bargaining unit members. All other applications will only be considered if an internal bargaining unit applicant is not selected for this position.
This is an internal posting. Only ODRC employees will be considered.
Updates/changes to your application submission can be made while the posting is open by logging into your profile and editing the application. After the posting closes, no changes can be made.
This posting is for BORM (Bureau of Records Management)
Currently Hybrid Eligible after Probationary Period
Job Duties:
- Requires considerable knowledge of records management in order to maintain and update inmate files in the DOTS/DOTS Portal computer system by computing and posting inmate sentences, additional sentences, earned credit, jail time credit, prior prison credit and parole eligibility
- Processes admission documents of all inmates entering Department of Rehabilitation and Correction by reviewing court records for accuracy and missing information
- Maintains correspondence with other agencies and courts for verification of documents and inquiries
- Reviews inmate records to ensure release of inmate from prison is appropriate
- Reviews records for compliance with registration laws and DNA testing requirements
- Operates Offender Watch and computer terminals to receive and transmit confidential information
- Research LEADS for pending warrants and detainers
- Coordinates pickup arrangements with detaining authorities
- Obtains reporting instructions for inmates being released under supervision
- Adjusts certified release date by earned credit to justify correct release date
- Enters TC and parole release dates as directed
- Prepares release authorization documents for supervisory approval
- Ensures release authorizations are provided to the prisons for timely release of inmates
- Enters information in the DOTSPortal and updates and corrects as needed
- Runs various reports in DOTSPortal and Microsoft software
- Maintains inmate Legal Files by updating the file with accurate information, filing all incoming documents and comparing release date to ensure accuracy
- Maintains and updates inmate records by scanning information to Onbase document management system
- Enters information into DOTSPortal as needed
- Enters appropriate status and reason codes into DOTSPortal
- Maintains correspondence with other agencies and responds to kites/inmate inquiries
- Opens, sorts, and distributes mail
- Completes other bureau functions as assigned
- Quality, affordable, and competitive medical benefits are offered through the available Ohio Med plans.
- Dental, vision, and basic life insurance premiums are free after completed eligibility period. Length of eligibility period is dependent on union representation.
- Paid time off, including vacation, personal, and sick leave
- 11 paid holidays per year
- Childbirth/Adoption leave
- The State of Ohio offers a variety of educational and professional development funding that varies based on whether you are a union-exempt employee or a union-represented employee.
- OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of their salary towards their retirement. The employer contributes an amount equal to 14% of the employee’s salary. Visit the OPERS website for more information.
- The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the Ohio Deferred Compensation website for more information.
Formal education in arithmetic that includes addition, subtraction, multiplication, division, fractions, decimals & percentages & in reading, writing & speaking common English vocabulary; 12 mos. trg. or 12 mos. exp. in processing, reviewing & preparation of adult correctional inmate or juvenile offender records & applicable state &/or departmental procedures, rules & laws.
- Or 9 mos. exp. as a Correction Records Management Officer, 63231.
- Or equivalent of Minimum Class Qualifications For Employment noted above.
Knowledge of employee training & development*; records management; state laws & departmental rules governing handling of inmate records & sentencing laws/computations; detainer processing and sex offender designation & registration; decimals, percentages & fractions; technical writing or business communication*.Skill in typing; operation of personal computer & office machines (e.g., fax machine, scanner*, photocopier*). Ability to deal with a variety of variables in familiar context; gather, collate & classify data; handles sensitive inquiries from officials, inmates & general public.
(*)Developed after employment.
Helpful Tips
Application Procedures:
- In order to be considered for this position, you must apply on-line through this posting website. (We no longer accept paper applications.)
- When completing your on-line Ohio Civil Service Application, be sure to clearly describe how you meet the minimum qualifications outlined on this job posting.
- We cannot give you credit for your qualifications, experience, education, and training in the job selection process if you do not provide it in your on-line application.
- You can check the status of your application by signing into your profile on this website.
- We will communicate with you through the email you provided in your profile and job application. Be sure to check your email often.
- If you require a reasonable accommodation for the application process, please contact the Human Resources Office so proper arrangements can be made. Otherwise, you will be given specific instructions on requesting an accommodation if you are invited to an assessment and/or interview.
You Also Need to Know
The Ohio Department of Rehabilitation and Correction is a tobacco-free workplace.
The State of Ohio is a drug-free Workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, positions may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.
Pre-Employment Drug Testing:
All final applicants tentatively selected for this position will be required to submit to urinalysis to test for illegal drug use prior to appointments. Testing will also be performed for the presence of marijuana. An applicant with a positive test shall not be offered employment unless the applicant submits medical documentation of legally prescribed medications or a recommendation for medical marijuana
Pre-Employment Background Investigation:
The Ohio Department of Rehabilitation and Correction is prohibited from hiring:
- Individuals under a federal or state weapons disability if the position requires firearms certification/recertification and use;
- Individuals who have engaged in sexual abuse in a prison or other confinement facility; have been civilly or administratively adjudicated, or convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, implied threats of force, or if the victim did not or was unable to consent;
- Individuals convicted of soliciting or providing support for an act of terrorism, terrorism, or money laundering to support terrorism;
- Individuals who have been convicted of or pled guilty to a felony where a direct correlation exists between the position and prior criminal behavior. (example: individuals convicted of a felony involving fraud, deceit, or theft from holding a position that has substantial management or control over the property of a state agency.)
