Corporate Payroll Manager

The position is responsible for delivering payroll related services across all SurfaceCycle operating entities. Key responsibilities include ensuring the accurate and timely administration of data management, payroll processing, record keeping, reconciliation, and reporting across the enterprise. Ensures a high degree of customer service and response with payroll related items.

ESSENTIAL JOB DUTIES:

1. Compliment that knowledge with an understanding of the Company’s ERP and other accounting related systems (coupled with imports/exports from HRIS).
2. Partner with corporate accounting team to ensure accounting related information (i.e., journal entry) is recorded properly.
   • Build and maintain effective working relationships with all employees, particularly those positions responsible for participating in the preparation and processing of payroll related activities (HR Managers, Office Managers, accounting members, operational supervisors / managers, etc.).
   • Create effective, efficient, and compliant processes that ensures the timely and accurate processing of regularly scheduled weekly and bi-weekly pay cycles, off-cycle payroll payments, and/or other related reporting.
   • Form and maintain effective partnerships with HR and Office Managers in order to develop a clear segregation of duties between entity level data management and centralized payroll processing.
3. Participate in the creation of a process document summarizing administration of the entire employment lifecycle in HRIS and subsequently ensure proper oversight.
4. Become a subject matter expert on enterprise-wide timekeeping system and partner with assigned entity personnel to ensure all timekeeping activities are accurate and prepared for submittal in a timely manner.
5. Effectively administer garnishment deductions/submittals and similar related withholding orders.
6. Act as a subject matter expert for prevailing wage and certified payroll related inquiries in conjunction with HRIS partner (IDI). Ensure system is optimized for the most efficient processing standards.
7. Review details of terminating employees and ensure accurate processing of all final paychecks.
8. Review pre-transmittal payroll records for accuracy (employee change reports, payroll registers, exceptions and/or corrections).
9. Effectively manage ongoing tax related activities including new state applications, quarterly and annual payroll related reporting, W2 processing, etc.

• Ensure a high degree of consistency and uniformity with how information/data is recorded across all entities.
• Partner with the Director HR Operations to ensure proper administration of leave of absence pay implications.
• Ensure electronic EDI files are transmitted in a timely and accurate fashion; forward issue resolution to the affected entity.
• Review benefit related invoices and reports and subsequently reconcile such invoices prior to submittal to accounting for payment processing.
• Ensure compliance with federal, state, and local payroll laws, including but not limited to FLSA.
• Ensure conformance to Company policies (proper administration of employee classifications, paid time off policies, application of pay and/or overtime, reimbursements, deductions, etc.).
• Assist in the creation and distribution of payroll related communications (both internal and external), including total reward statements.
• Facilitate or assist with internal or external audits by providing records and documentation to auditors.
• Manage regular preparation of relevant management reports, including weekly, monthly, quarterly, and year-end reports (gross payroll, hours worked, headcount, paid time off accruals and payments, tax deductions, benefit deductions, etc.).
• Proactively problem solve on a variety of payroll related matters. Ensure full optimization of HRIS capabilities while also identifying and recommending updates to payroll processing software, systems, and procedures.
• As required, actively engage in any applicable merger and acquisition initiatives including due diligence and payroll processing integrations.
• Serve as a customer-service minded resource when responding to payroll related inquiries while balancing the need to promote education and utilization of employee self-service portals.
• Be viewed as the resident payroll expert for the organization.
• Maintain strict confidentiality of information at all times.

Other

• Maintain effective working relationships with all personnel and actively participate in related team meetings.
• Immediately escalate all employee related risk situations or special inquiries to Corporate Controller and/or CHRO.
• Complete other duties as required.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• A Bachelor’s degree in related field or equivalent experience.

• Extensive knowledge of payroll administration, including the preparation, transmittal, reconciliation, and compliance of such activities.
• A minimum of 7 years of related experience in a multi-site / multi-state environment.
• Prior experience with acquisition integrations and high growth / scaling environments preferred.
• Prior experience in a construction / skilled labor / diverse workforce environment strongly preferred.
• Specific ADP WorkforceNow experience coupled with a deep understanding of job costing and certified payroll administration. ERP experience (specifically Sage 300 CRE) a big plus.
• High degree of accuracy and attention to detail, excellent critical thinking skills, and ability to work in a fast-paced environment; ability to prioritize among competing duties/projects.
• Strong analytical and numerical aptitude coupled with problem-solving skills.
• Advance proficiency with Microsoft Office Suite particularly including Word and Excel.
• Exceptional written, verbal and presentation communication skills; customer service minded approach in all interactions.
• Demonstrated skills in persuasion and consensus-building coupled with effective negotiation skills.
• Flexible, dependable, confident, and accountable; ability to maintain confidentiality and navigate sensitive issues.

WORKING CONDITIONS AND PHYSICAL DEMANDS:

• Works in an indoor office relatively free from environmental conditions or hazards.
• Use of office equipment and computers.
• Occasional lifting of supplies and materials from time to time.
• Positions in this class typically include extended sedentary periods, talking, hearing, seeing, grasping, movement and repetitive motions.

DISCLAIMER:

To perform this job successfully, an individual must be able to perform each essential job responsibility satisfactorily. This job description is not to be construed as all inclusive. Employees may be required to perform any other job-related task as requested. Reasonable accommodations may be considered and implemented to enable individuals with qualified disabilities to perform the essential functions.

For states requiring the disclosure of compensation ranges associated with job postings, submit inquiries to hr@surface-cycle.com.