- Performs administrative and office support activities for the Corporate HR function. Responsibilities may include screening calls; sorting and distributing mail, faxes, and deliveries; and processing invoices
- Assists with HR administrative support including, but not limited to: new hire paperwork, HRIS maintenance, benefits, compensation, recruitment, maintenance of organizational charts, unemployment management, etc.
- Effectively communicates and responds to employees in a timely manner regarding HR inquiries.
- Assists with special initiatives for the Corporate HR team as required.
- Act as the facilities lead for corporate office location; main point of contact for building management, office equipment and other vendors including receiving and payment of vendor invoices
- Acts as onboarding liaison for new hires, including building security badges issuance and deactivation
- Greets business guests and interviewees in coordination with HEI staff
- Open, sort and distribute incoming correspondence including mail and email
- Ensure that office is clean, organized and well-maintained
- Maintain office supplies inventory
- Posts and maintains office signage, announcements, workplace regulations, safety guidelines, etc.
- Assists with event planning, ordering food for catering
- Performs any other job related duties as assigned.
- Bachelor’s degree is preferred.
- Previous experience in a corporate environment is a plus.
- 2+ year of office administration and/or human resource experience
- Strong administrative skills with the experience in Microsoft Office suite, Outlook, and HRIS (ADP) preferred
Knowledge, Skills and Abilities
- Proficient skills in Microsoft Word, PowerPoint and Excel.
- Self-driven with a high level of attention to detail.
- Ability to be flexible and handle multiple tasks simultaneously.
- Ability to work well with others and be a team player.
- Ability/willingness to learn new material.
- Strong written and verbal communication and interpersonal skills to work with all levels of management and staff, as well as outside clients and vendors.
- Project coordination experience and basic accounting knowledge.
- In-Office
For your physical and mental wellness we offer competitive Medical and Dental programs through Anthem Blue Cross Blue Shield as well as Vision insurance programs through EyeMed. Our Vacation, Sick and Holiday programs are available for you to rejuvenate with time off. For your financial wellness, HEI provides a wide array of coverage, including Supplemental, Spousal and Child Life insurance as well as Short and Long-Term Disability plans. Our 401(k) Savings Plan with matching funds, and discounts through our 'YouDecide' and Hotel Room Discount programs provide additional incentives for choosing HEI as the employer of your future.
HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.