Corporate Administrator

Company Description: Live the Life Ministries is a faith-based nonprofit headquartered in Tallahassee Florida.  Celebrating its 25th anniversary, Live the Life is a statewide organization with offices in Tallahassee, Jacksonville, Orlando, Ft. Lauderdale and Panama City, providing individuals and couples the practical tools, skills and resources needed to transform marriages and families.  Live the Life is recognized nationally in the marriage and relationship education field.

Job Description:  We are seeking a detail-oriented and highly organized individual to join our team as our Corporate Administrator, with responsibility for the execution and oversight of critical administrative and human resource tasks, systems and processes.  The Corporate Administrator will be responsible for overseeing administration of the corporate office, acting as the senior human resource representative, developing/updating/communicating corporate policies and procedures, maintaining key corporate records and filing systems, serving as liaison for the Board of Directors, as well as other administrative functions.  The Corporate Administrator will collaborate with other members of the corporate team and regional offices to meet organizational goals.  The ideal candidate will have a strong background in administration, operations and human resources, and be proficient in using MS Office applications and Google Sheets and Docs.

Responsibilities:

• Develop, update and communicate policies and procedures for corporate headquarters and regional offices to align with the mission of Live the Life and ensure consistency and efficiency of operations.

Maintain key corporate records and enhance/develop filing systems (digital and traditional), including maintaining appropriate employee access to files.

• Serve as senior human resource representative, including:
• Act as primary contact for staff regarding all employment matters.
• Oversee monthly payroll processing, ensuring all employees provide accurate detail to support grant requirements and internal financial reporting.
• Onboard new employees and provide new employee orientation and training.
• Maintain complete, confidential personnel files.
• Provide monitoring and oversight of employee benefits administration.
• Manage annual employee performance review process.
• Assist with the identification, recruitment and hiring of new employees.
• Review and update the Employee Manual as needed.
• Act as liaison for Board of Directors, including meeting logistics and communication, preparation of agenda and reports, minute taking, etc.
• Ensure necessary insurance coverages (property, general liability, workers' compensation, board liability, cybersecurity, etc.) are in place and up-to-date.
• Oversee maintenance and upgrade of office equipment and IT infrastructure.  Work with IT contractor to ensure the protection, backup and security of files and records, as well as the upgrade and set up of hardware and software. 
• Act as building manager for corporate headquarters facility. 
• Assist fund development work with individuals, businesses, foundations, and governmental entities.

Qualifications:

• Bachelor's degree (preferred) in business administration or related field OR equivalent work experience.
• 3-5 years of demonstrated experience in administration, operations and human resources.
• Previous experience in nonprofit or corporate environment is highly desirable.
• Proficiency in using MS Office applications and Google Sheets/Docs.  
• Exceptional organizational skills.
• Strong attention to detail and accuracy.
• Ability to prioritize tasks and meet deadlines.
• Effective communication and interpersonal skills.
• High level of integrity and ability to maintain confidentiality.

Note: The above job description is not exhaustive and may be subject to change as per the company's requirements.