The primary responsibility of the Coordinator - Special Events is to plan and execute assigned events.
All duties are to be performed in accordance with departmental and The Venetian Resort’s policies, practices, and procedures.
- Plan and execute all aspects of assigned Special Events.
- Communicate with décor and linen companies choosing design concepts and product for events.
- Communicate entertainment and coordinate talent for events.
- Research and orders gifts under the direction of management for high-profile events.
- Coordinate and execute all aspects of gaming events including prize pool distribution ensuring prizes are distributed accurately.
- Ensure tournament documents are following Casino Accounting and Gaming Control Board policies and procedures.
- Maintain event budgets.
- Write and/or disseminate internal and external event communications including event resumes, event rules, welcome letters, and fliers.
- Coordinate and expedite the flow of work and materials within or between departments according to established company guidelines.
- Establish workloads, assign tasks, and review results.
- Monitor the organization's potential financial risk of projects assigned; compute, catalog, and record numerical data to keep financial records complete.
- Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining project records or achieving desired results.
Develop, write, and edit proposals.
- Oversee personnel while facilitating a specific project or assignment.
- Process related administrative details in order to keep department operational and effective while achieving results of projects assigned.
- Safety is an essential function of this job.
- Consistent and regular attendance is an essential function of this job.
- Performs other related duties as assigned.
Company Standards of Conduct
All The Venetian Resort Team Members are expected to conduct and carry themselves in a professional manner at all times. Team Members are required to observe the Company’s standards, work requirements and rules of conduct.
- 21 years of age.
- Proof of authorization/eligibility to work in the United States.
- High School diploma or equivalent.
- Must be able to obtain and maintain a Nevada Gaming Control Board Registration and any other certification or license, as required by law or policy.
- 1-2 years of Special Events experience required. Previous experience with casino events at a major resort/casino preferred.
- Detail-oriented and ability to multi-task.
- Proficient in Microsoft Word, Excel, and Outlook. AS400 and Delphi knowledge a plus.
- Ability to communicate clearly and effectively in English, both in spoken and written form.
- Strong interpersonal skills with the ability to communicate effectively with guests and other Team Members of different backgrounds and levels of experience.
- Must be able to work varied shifts, including nights, weekends, and holidays.
Must be able to:
- Lift or carry 20 pounds, unassisted, in the performance of specific tasks, as assigned.
- Physically access all areas of the property and drive areas with or without a reasonable accommodation.
- Maintain composure under pressure and consistently meet deadlines with internal and external customers and contacts.
- Ability to interact appropriately and effectively with guests, management, other team members, and outside contacts.
- Ability for prolonged periods of time to walk, stand, stretch, bend, and kneel.
- Work in a fast-paced and busy environment.
- Work indoors and be exposed to various environmental factors such as, but not limited to, CRT, noise, dust, and cigarette smoke.