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SalaryThe School of Music, Dance and Theatre in the Herberger Institute for Design and the Arts at Arizona State University is seeking a Coordinator of StudentAffairs and Theatre Course Scheduling. This position is located within the Office of Admissions and Academic Affairs and is supervised by the Manager in that office. The position will work closely with faculty, staff, and students regarding all aspects of Student Affairs, curricular activities, enrollment management and will provide occasional support to the admissions team.
Job Family
Department Name
Full-Time/Part-Time
VP Code
Scope of Search
Grant Funded Position
Salary Range
Close Date
Category
Essential Duties
Curriculum Management:
- Oversee the annual catalog review process and catalog review updates, including assisting faculty leadership with the assessment process for all music, dance and Theatre programs.
- Oversee and input data related to curriculum development by utilizing the curriculum. software to support Degree Search, academic catalog and course catalog updates.
- Update and manage the graduate degree handbooks and check sheets in alignment with yearly catalog review.
Enrollment Management and Staff Advising:
- Maintain current student data and utilize the data effectively to drive decision-making.
- Process Student Affairs forms such as requests for incomplete grades, independent studies, petitions and transfer evaluations.
- Assist students and faculty with registration issues to include administrative proxies, academic record changes and iPOS updates.
- Serve as the staff advisor for graduate students in music, dance and Theatre programs and meets with them to discuss degree progress, registration and plan of study.
- Support graduate student success and retention efforts by building reports to track registration. and enrollment and to communicate with graduate students and faculty where appropriate.
- Serve as a liaison for the unit with the Graduate College regarding student petitions, filing plans of study, committee endorsements and graduation processing.
- Assist with graduate master’s comprehensive exams proctoring.
- Present workshops for current students on topics such as CPT and Steps to Graduation.
- Update and maintain the student canvas sites.
Course Scheduling:
- Work with stakeholders to perform tasks related to Course Scheduling for theatre.
- Manage classroom scheduling for Theatre and provide backup assistance for dance and music Course Scheduling.
- Collect and submit course change requests from faculty and process in Kuali.
Admissions Support:
- Assist with audition days and/or dance festival days as needed.
- Occasional help with other recruitment activities such as attending ASU Zoom sessions for admitted students or on-campus tabling events.
All Other duties as assigned by direct supervisor.
Minimum Qualifications
Bachelor's degree in a field appropriate to the area of assignment AND three (3) years of related experience; OR, Any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.
Desired Qualifications
- Experience in work that requires attention to detail, problem-solving and decision making.
- Experience with building relationships with diverse populations.
- Experience in project management and prioritizing work and activities.
- Experience with Microsoft Excel.
- Evidence of effective and professional communication skills in public and interpersonal settings.
- Evidence of a desire and passion to support students in the performing arts within a Higher Education institution.
- Experience working effectively in an environment subject to tight deadlines and quickly changing priorities within a high-volume office setting.
- Experience in Course Scheduling with ASU Class Scheduling.
- Experience with Student Affairs, enrollment management practices and graduate student advising.
- Experience in dealing with confidential and sensitive information.
- Evidence of a commitment to diversity, equity and inclusion.
Working Environment
- Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work
- Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds
- Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts
- Ability to clearly communicate to perform essential functions
Department Statement
Our mission is to position designers, artists, scholars and educators at the center of public life and prepare them to use their creative capacities to advance culture, build community and imaginatively address today’s most pressing challenges.
The vision of the Herberger Institute is to advance the New American University by embedding designers, artists and arts-based inquiry at its core and throughout the communities it serves locally, nationally and internationally. With 7,000+ students, mare than 700 faculty members, and 130 program options, the Herberger Institute is committed to redefining the 21st-century design and arts school.
As part of Arizona State University, the most innovative university in the nation, the Herberger Institute seeks to drive and scale new ways for arts and design to have impact in our world. We invite you to join our work.
Values:
- Creativity as a core 21st-century competency
- Design and the arts as critical resources for transforming our society
- Innovation, enterprise and entrepreneurship
- Interdisciplinary and transdisciplinary collaboration and research
- Social embeddedness
- Projecting all voices
- Excellence
Why work @ASU - https://cfo.asu.edu/why-work-asu
Total compensation at ASU is defined as more than the salary paid for the valuable work performed to support the success of our ASU students. It includes:
- Salary and wages paid
- Comprehensive package of affordable benefit plans and programs
- Access to world-class educational opportunities at deeply discounted rates
- ASU's total compensation estimator shows the approximate value of your overall compensation
ASU is a diverse enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market.
Flexible work options
- Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.
- Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.
ASU Statement
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.
Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.
Employment Verification Statement
Background Check Statement
Instructions to Apply
Application deadline is 3:00PM Arizona time on the date indicated.
Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.
Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.
ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.
Only electronic applications are accepted for this position.
IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.
