Coordinator of Accounts Payable

Coordinator of Accounts PayableJOB STATUS: OPEN POSTING DATE: 12/12/2023 CLOSING DATE: 01/09/2024 04:00 PM POSTING NUMBER: 044097 LOCATION: Admin Finance Office - 727 POSITION TITLE: Coordinator of Accounts Payable
JOB DESCRIPTION:
Supervise the district's processing Accounts Payable operation including the management and assignment of work duties for the Accounts Payable staff. Insure the timely and accuracy of each cycle and the annual balancing for the budget year.
DUTIES and RESPONSIBILITIES:

1. Direct staff in processing all district-level Accounts Payable processing.
2. Obtain and study bids prices and quotations to ensure payments are made per specifications.
3. Review bids, including construction contracts for contractual fulfillment and discuss with purchasing or planning and construction when necessary.
4. Advise departments on procedures for processes that apply to Accounts Payable.
5. Review and update account payable procedures.
6. Set and update check run schedule.
7. Insure annual 1099's for qualifying vendors are prepared and distributed.
8. Insure year end Accounts Payable accruals are prepared.
9. Insure year end statement of construction in progress for the audited financial statements.
10. Advise district personnel regarding Accounts Payable procedures including travel advances and recaps.
11. Maintain and review outstanding purchase order listing.
12. Initiate contact with vendors to check on invoices and payment status.
13. Communicate with central warehouse regarding inventory purchases and items received.
14. Prepare agenda for weekly staff meetings.
15. Coordinate employee training.
16. Regular attendance.
17. Other duties as assigned.

EXPERIENCE:

• Five (5) years Accounts Payable experience
• Supervisor training and experience

QUALIFICATIONS:
Education/Certification:

• Bachelor's degree in related field. Combination of education/training and related work experience may substitute for the degree.

Special Knowledge/Skills:

• Knowledge of Accounts Payable procedures.
• Knowledge of purchasing procedures and statutes
• Knowledge of governmental budgets and procedures
• Effective communication and interpersonal skills
• Proficient management skills
• Skilled user of personal computer and software to develop spreadsheets, databases as well as use word processing
• Familiarity with Pentamation MIS/Finance software

CONTACT INFORMATION:
SUPERVISORY RESPONSIBILITIES:Train, supervise and evaluate job performance of Accounts Payable staff.WORKING CONDITIONS: Mental Demands/Physical Demands/Environmental Factors: Maintain emotional control under stress. Occasional district travel; occasional prolonged and irregular hours.
APPLY TO:
To apply for this position, click "login" above. Additionally, once you've logged into your WinOcular application, upload your current resume and letter of interest and ensure your application is updated. Current employees must apply using the internal system. For questions, contact Olivia Galeano at ogaleano@conroeisd.net .
SALARY:
PAY GRADE: AB-2 - Minimim Prorated Salary - $64,220
DAYS: 226 START DATE: 02/01/2024