Controller

SUMMARY
The Controller is responsible for the generation of financial reports and protection of the owner’s assets.
ACCOUNTABILITIES
The main responsibilities of the Controller is the preparation and review of budgets, financial reports, month-end reports, P & L statements, daily reports, etc.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Profit and Loss Statement
• Ensure that invoices are sent to Accounting weekly to be input with proper coding and Use Tax accruals
• First draft of the monthly P&L to be routed no later than the 12th day of the month
• Additional accruals/invoices processed prior to the 15th
• Creating and posting payroll and benefits distributions, and accruals
• Final P&L to be routed by the 15th, at the latest the 20th for Rockbridge hotels.
• Items due to CFO
• Monthly-bank reconciliation and all supporting documents
• Monthly-City Ledger and Guest Ledger Aging with notations on issues
• Quarterly-Asset & Liability reconciliation with all supporting documents
• Year End-A&L reconciliation and Journal Entries prior to January 25th
• Ownership Responsibilities
• Send monthly financial statements to Ownership prior to the 15th, at the latest the 20th for Rockbridge hotels.

OTHER RESPONSIBILITIES

• Management of all bank accounts, including watching for overdrafts, full reconciliation utilizing PVNG.
• Proper utilization of Targetvue for Budget and Forecasting, PVNG for P&L and reporting
• Ensure that backup of all invoices and journal entries are uploaded to PVNG.
• Filing of monthly local and state sales, use and occupancy tax returns, which will include educating Front Office and outlets on proper handling of tax exempt guests, timely and accurate filings with all jurisdictions
• Review accounts payable for proper use tax accruals
• Annual liquor license renewal.
• Audit petty cash receipts and all Expense Reports, follow Pinnacle Hotel Management guidelines on all items
• Maintain on property manual checks, complete the Manual Check log and send a copy of the log to Accounting with a copy of each check weekly
• Preparation of annual budget.
• Facilitate the accurate and timely preparation of cash flow statements, management of receivables, payables, cash balances, control mechanisms and timely deposits of funds.
• Monitor hotel revenues and expenses and ensure accurate recording with established guidelines.
• Investigate and critique variances to budget or to prior year and offer practical improvement ideas to management.
• Prepare and review budgets, financial reports, month-end reports, P & L statements, daily reports, etc.
• Assist other departments in budget preparation.
• Review leases, contracts, agreements
• Liaison with software vendors to resolve software problems.
• Follow Pinnacle Hotel Management Policies and Procedures related to Accounting Functions
• Approach all encounters with guests and employees in a friendly, service-oriented manner.
• Maintain regular attendance in compliance with hotel Standards, as required by scheduling, which will vary according to the needs of the hotel.
• Maintain high standards of personal appearance and grooming, which include wearing the proper uniform and nametag when working.
• Comply with all hotel standards and regulations to encourage safe and efficient hotel operations.

SUPERVISORY RESPONSIBILITIES

Manages and directs Accounting Clerk and oversees payroll if applicable.

QUALIFICATIONS

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Organizational ability is paramount as annual audits of the books need supporting backup that can be easily accessed. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Working knowledge of all areas of accounting (A/R, A/P, Payroll, collections, inventory control, credit, etc.)

EDUCATION and/or EXPERIENCE

Bachelors Degree in Accounting is preferred with a minimum of five years related experience in all Accounting aspects or 1 year as a Controller. Combination of education and experience equivalent to a B.A. or B.S. degree in accounting is preferred.

LANGUAGE AND MATHEMATICAL SKILLS

Demonstrated in-depth sales and marketing techniques and financial principles. Effective ability to communicate orally or in written form effectively with co-management, internal and external customers.

REASONING ABILITY

Demonstrate the ability to anticipate and solve practical problems or resolve issues. Strong judgment, ability to make decisions independently, and leadership qualities.

CERTIFICATES, LICENSES, REGISTRATIONS

None required at this time.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Individuals may need to sit or stand as needed. May require walking primarily on a level surface for periodic periods through out the day. Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the work day. Proper lifting techniques required. May include lifting up to 25 pounds for files, computer printouts on occasion.
• The performance of this position may occasionally require exposure to the manufacturing areas where under certain areas require the use of personal protective equipment such as safety glasses with side shields and mandatory hearing protection. Primary environment: ambient room temperatures, lighting and traditional office equipment as found in an typical office environment.