Contracts and Grants Specialist

JOB SUMMARY

The College of Architecture, Design and Construction (CADC) seeks applicants for Contracts and Grants Specialist II. This position will provide support for extramural projects including proposal development assistance, review and approval, award review, accounting, and contract and grant management.
About the CADC: The CADC is comprised of three schools: School of Architecture, Planning and Landscape Architecture, the McWhorter School of Building Science; and the School of Industrial Graphic Design. These academic units offer undergraduate and graduate degree programs that are consistently recognized nationally and internationally for their academic excellence and innovations in the fields of design, construction, and related education. The CADC is also home to internationally renowned Rural Studio, Urban Studio, Futures Studio, and the Center for Construction Innovation and Collaboration. Please visit http://cadc.auburn.edu for more information.
About Auburn: At Auburn, our work changes lives. Ranked by U.S. News and World Report as a premier public institution, Auburn University is dedicated to shaping the future of the people of Alabama, the nation, and the world through forward-thinking education, life-enhancing research, scholarship and selfless service. Auburn is nationally recognized for its commitment to academic excellence, community outreach, positive work environment, student engagement, and thriving community.
Why employees choose Auburn: Auburn University was named by Forbes Magazine as one of the state of Alabama’s best employers, with employees staying an average of ten years. Employees enjoy competitive benefits that include top-notch health insurance, generous retirement plans, tuition assistance for employees and dependents, flexible spending accounts and more! Learn more about Auburn’s impact, generous employee benefits, and thriving community by visiting aub.ie/working-at-auburn.
Our Commitment: Auburn University is committed to a diverse and inclusive campus environment. Visit auburn.edu/inclusion to learn more about our commitment to expanding equity and inclusion for all.

MINIMUM QUALIFICATIONS

Bachelor’s degree in Business, Management, Finance, Accounting or related field at time of employment; plus 2 years experience in the management of Contracts and Grants.

SUBSTITUTIONS ALLOWED FOR EDUCATION:

When a candidate has the required experience, but lacks the required education, they may normally apply additional relevant experience toward the education requirement, at a rate of two (2) years relevant experience per year of required education.

SUBSTITUTIONS ALLOWED FOR EXPERIENCE:

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.
Minimum Skills, License, and Certifications

MINIMUM SKILLS AND ABILITIES

• Excellent written and verbal communication skills that demonstrate the ability to communicate effectively with people at all levels
• The ability to prioritize multiple tasks, work under pressure with shifting priorities and meet deadlines.
• The ability to be self-directed and work with minimal oversight.
• Must be able to collaborate in team environment, convey positive work ethic, and interact respectfully with individuals at all levels.
• The ability to maintain confidentiality and use discretion when dealing with sensitive issues and information.

DESIRED QUALIFICATIONS

• Experience working with Banner Finance system.
• Experience in preparing budgets and maintaining Excel files.
• Experience working in a research setting.
  Posting Detail Information

• Assists with the acquisition, management, and reporting for sponsor funded equipment and materials while maintaining records and titles.
• Coordinates the execution of Contracts and Grants terms and conditions.
• Assists in the administrative management of awards by approving and coordinating change orders, time extensions, budget reallocations, and monitoring reporting from inception to close-out on behalf of the school/department/program.
• Serve as liaison between faculty, staff, and sponsors to advise and/or assist with the preparation and submission of proposals, review documentation for compliance with University, legal, and cost accounting standards, and other guidelines.
• Processes and approves contract and grant related documents such as (but not limited to) subcontract invoices for payment to ensure the correct accounting and contractual elements are in place.
• Trains employees and/or conducts conferences/workshops in proposal development, electronic research administration, internal processes and procedures, agency requirements and award management.
• May write, edit, and proofread text of Contracts and Grants including reorganizing content for better flow, rewording for clarity, and editing to comply with APA of other style guidelines.
• May perform other accounting duties, as needed.
  Minimum Qualifications