Address
Form of workPG192793EP
Internal Recruitment :No
Working Title:Contracts and Grants Specialist
Anticipated Hiring Range:Commensurate with education and experience ($60,000 - $69,000)
Work Schedule:Monday - Friday, 8:00 - 5:00 or flexible for 40 hours per week
Job Location:Raleigh, NC
Department :Computer Science-engr
About the Department:The Department of Computer Science is an academic teaching and research department in the College of Engineering. It is a large and complex unit that encompasses research intensive, teaching intensive and professional activities. It is one of the largest such departments in the nation by the number of faculty and students, and its total budget and size are comparable to some NC State University colleges and divisions.
Essential Job Duties:This position serves as one of the Contract and Grants Specialist in the Department of Computer Science pre-award and post-award process.
The Contract and Grants Specialist duties include but are not limited to:
- Understanding and applying accounting principles and practices to a variety of accounting, budgeting, forecasting, and other fiscal functions to the Contracts and Grants (ledger 5);
- Responsible for budgeting, cost accounting, and other fiscal management of assigned Contracts and Grants (ledger 5) accounts. Fiscal responsibilities include reconciliation, monitoring, and control of expenses, verifying the allowability of expenses, appropriately applying uniform guidance, preparing and understanding financial reports, managing accounting records associated with Contracts and Grants (ledger 5) accounts;
- Expense, variance, and forecasting reporting;
- Development of controls for determining the allowability of costs;
- Will assist faculty with both pre-award and post-award fiscal management and accounting
- Preparing and processing proposals through PINS, grants.gov, and other agency electronic submissions programs;
- Reviewing new award guidelines, procedures, and regulations with parties involved;
- Keeping up-to-date on compliance rules and regulations of NC State and of agencies including NSF, NSA, DARPA, etc.;
- Post-award analysis of budgets including monitoring and reviewing expenditures for accuracy and compliance; and providing spending plan analysis and guidance to faculty;
- Provide projections and guidance on future expense planning;
- Cost share reporting;
- Reviewing human resource expenditures and travel vouchers/reimbursements for accuracy and compliance;
- Working with the principal investigator on developing facets of the pre-award budgets and post-award budget changes following university and agency rules and regulations compliance and accounting;
- Requires working independently to provide financial reports, budget consultation, and assist faculty with all aspects of project fiscal management and financial reporting;
- Responsible for ensuring compliance with all applicable best practices for the University, State, and various program Sponsors;
- Award close-outs including budget change financial approval
- Developing and maintaining internal control procedures and processes for internal work-flow.
- Other duties as assigned.
- Bachelor’s Degree with Accounting coursework or Associate degree in Accounting or business;
- 3 to 5 years of accounting experience
- Proficient with strong computer and web-based experience, including Microsoft Office products (i.e. Word and Excel) and Google Apps (i.e. Drive, Docs, Forms, Sheets, etc.), capability to use Department Web-based tools and sponsor financial and proposal systems;
- Excellent time management skills and the ability to multi-task in a busy, fast-paced office with frequent deadlines and interruptions. Ability to work independently, and develop a customer-focused work style;
- Must be well-organized, detail-oriented, and accurate;
- Knowledgeable and experienced in accounting principles and cost accounting standards; Ability to interpret and apply complete Federal and State fiscal regulations and allowability and allocability of cost. Identify and seek guidance in correcting accounting and financial problems and errors;
- Demonstrated ability to effectively communicate verbally and in writing with individuals of diverse backgrounds and responsibilities. Excellent written and verbal communication skills;
- Pre-Award or Post Award Contracts and Grants experience or State and Gift Account Experience at a University;
- Efficient in University processes and systems;
- Apply accounting principles with the ability to develop budgets. Works with Faculty and provides suggestions for budget development, and the allowability of cost;
- Problem-solving skills;
- Mentoring and assisting in the training of financial and research staff;
- Assist manager in training department faculty and staff on University policy and procedures
- PeopleSoft Human Resources and Financials experience;
- Experience in PINS, RADAR, NSF FastLane, grants.gov, and WRS Systems
N/A
Valid NC Driver's License required:No
Commercial Driver's License required:No
Job Open Date:08/07/2023
Anticipated Close Date:Open Until Filled
Special Instructions to Applicants:Please submit a cover letter, resume, and complete contact information for three (3) professional references to include their name, title, employee, email address, and telephone number.
Position Number:00108584
Position Type:EHRA Non-Faculty
Full Time Equivalent (FTE) (1.0 = 40 hours/week):1.0
Appointment:12 Month Recurring
Mandatory Designation - Adverse Weather:Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events:Non Mandatory - Emergency Event
Department ID:141901 - Computer Science-engr
AA/EEO:NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
