Address
Form of workWelcome to Land, Buildings & Real Estate
Land, Buildings & Real Estate (LBRE) is the operational core of Stanford University's physical campus. LBRE constructs and maintains the Stanford campus, where advancements across the academic spectrum are made possible. Our work is founded upon the collective value of dedication, innovation, expertise, teamwork, and continuous improvement. We are committed to serving the university's academic mission, as well as preserving and enhancing Stanford's 8,180 acres, and pride ourselves on supporting the teaching and research of the university as "Caretakers of a Legacy."
What we do:
Contracted Services manages the major external contracts for Stanford academic buildings & grounds, internal service contracts for LBRE as well as field quality service inspections.
Custodial Services contracted through UG2. UG2 has a huge role in maintaining the beauty of the Stanford campus. Our Custodial Team provides LBRE academic buildings with base and periodic cleaning services as well as a multitude of additional services.
Elevator Maintenance is contracted through KONE. KONE is one of the global leaders in the elevator and escalator industry. The company is committed to understanding the needs of its customers, especially as it pertains to the special needs of a campus environment. For the past century they have provided industry- leading elevators, escalators and automatic building doors as well as innovative solutions for modernization and maintenance.
Pest Control Services are contracted through Crane Pest Control, serving Northern California since 1903 by providing professional integrated pest management programs. Maximizing Stanford's health protection against incursions of pest animals by using protocols, techniques, and materials that yield maximum effectiveness while demonstrating minimal adverse effects.
Roofing Maintenance and Inspections are contracted with Western Roofing Service. Western Roofing is one of the largest California based roofing contractors. Western Roofing works closely with Contracted Services to provide the upmost care and satisfaction while protecting Stanford's assets from water intrusion and damage.
Fire Door service is contracted with Bullzeye. Bullzeye provides maintenance for LBRE Academic area roll-up and fire doors. Services Annual Inspection/preventative maintenance for fire door testing's, which are coordinated with SUFMO to meet fire code requirements
Dock Leveler service is contracted with Casco. Casco provides maintenance and Annual Inspection/Preventative Maintenance for campus Dock Levelers.
Primary responsibilities include**:
The Contracted Services Manager (CSM) will be on-site to interact with building managers, district/hub personnel, and contractors and maintain an open line of communication with each. The CSM is responsible for all major contracts of the university, under LBRE, for example: custodial, elevator, pest control, dock levelers, service and fire doors and roofing. The CSM team can be the eyes and ears on campus; reporting, tracking, and scheduling facilities issues as needed. The CSM is responsible for preparing, negotiating, awarding, and administering multiple services contracts for the Academic campus.
The schedule for this position is Monday to Friday 7:00am - 3:30pm or 6:00am - 2:30pm; 5 days per week on-site***
Requires 24-hours response availability seven days per week for emergency situations
Additional work hours on an as-needed basis
** Other duties may also be assigned
*** Unless otherwise agreed upon with Manager/Supervisor
MINIMUM REQUIREMENTS:
Education & Experience:
Bachelor's degree with five years of experience in performing the above listed duties or a combination of education and relevant experience.
Knowledge, Skills and Abilities:
Certifications and Licenses:
None
PHYSICAL REQUIREMENTS*:
WORK STANDARDS:
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
The expected pay range for this position is $96,000 to $149,000 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu. For all other inquiries, please submit a contact form.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Final offers of employment are contingent upon successful completion of national criminal background check, national sex offender registry search and, where applicable, driving record.
Land, Buildings & Real Estate (LBRE) is the operational core of Stanford University's physical campus. LBRE constructs and maintains the Stanford campus, where advancements across the academic spectrum are made possible. Our work is founded upon the collective value of dedication, innovation, expertise, teamwork, and continuous improvement. We are committed to serving the university's academic mission, as well as preserving and enhancing Stanford's 8,180 acres, and pride ourselves on supporting the teaching and research of the university as "Caretakers of a Legacy."
What we do:
Contracted Services manages the major external contracts for Stanford academic buildings & grounds, internal service contracts for LBRE as well as field quality service inspections.
Custodial Services contracted through UG2. UG2 has a huge role in maintaining the beauty of the Stanford campus. Our Custodial Team provides LBRE academic buildings with base and periodic cleaning services as well as a multitude of additional services.
Elevator Maintenance is contracted through KONE. KONE is one of the global leaders in the elevator and escalator industry. The company is committed to understanding the needs of its customers, especially as it pertains to the special needs of a campus environment. For the past century they have provided industry- leading elevators, escalators and automatic building doors as well as innovative solutions for modernization and maintenance.
Pest Control Services are contracted through Crane Pest Control, serving Northern California since 1903 by providing professional integrated pest management programs. Maximizing Stanford's health protection against incursions of pest animals by using protocols, techniques, and materials that yield maximum effectiveness while demonstrating minimal adverse effects.
Roofing Maintenance and Inspections are contracted with Western Roofing Service. Western Roofing is one of the largest California based roofing contractors. Western Roofing works closely with Contracted Services to provide the upmost care and satisfaction while protecting Stanford's assets from water intrusion and damage.
Fire Door service is contracted with Bullzeye. Bullzeye provides maintenance for LBRE Academic area roll-up and fire doors. Services Annual Inspection/preventative maintenance for fire door testing's, which are coordinated with SUFMO to meet fire code requirements
Dock Leveler service is contracted with Casco. Casco provides maintenance and Annual Inspection/Preventative Maintenance for campus Dock Levelers.
Primary responsibilities include**:
The Contracted Services Manager (CSM) will be on-site to interact with building managers, district/hub personnel, and contractors and maintain an open line of communication with each. The CSM is responsible for all major contracts of the university, under LBRE, for example: custodial, elevator, pest control, dock levelers, service and fire doors and roofing. The CSM team can be the eyes and ears on campus; reporting, tracking, and scheduling facilities issues as needed. The CSM is responsible for preparing, negotiating, awarding, and administering multiple services contracts for the Academic campus.
- Identify, recommend, and vet potential vendors for a variety of services as needed including custodial, elevator, pest control, dock levelers, service and fire doors and roofing.
- Develop scope of services and assist with RFP process to award.
- Identify, develop, and execute program/processes and improvements for all service contracts.
- Familiarization with existing contract entitlements for a variety of service contracts including custodial, elevator, pest control, dock levelers, service and fire doors and roofing. o Ensure contractors services are performed promptly, diligently and in a skillful manner consistent with University requirements.
- Develop, implement, and measure key performance indicators to set standards of excellence and measure the success of programs.
- Ensure all local, State and Federal regulatory requirements are complied with and documents are filed and available to stakeholders as needed.
- Regular engagement with contractors/vendors to coordinate, review and implement service requirements.
- Engage with University stakeholders and serve as liaison between contractor and community to set service expectations and ensure contract deliverables.
- Inspect project deliverables to ensure quality and timeliness.
- Support all contractors with necessary program interfaces: SUNet ID's, access to FIMS and EAM, parking, building access, etc.
- Execute purchase and change orders, review, and approve monthly invoices, monitor pricing adjustments, ensure credits if appropriate.
- Maintain asset records with/for all vendors.
- Work with Finance to ensure billing consistency and budget limits.
- Identify, propose, develop, and execute projects as needed for all service contracts.
The schedule for this position is Monday to Friday 7:00am - 3:30pm or 6:00am - 2:30pm; 5 days per week on-site***
Requires 24-hours response availability seven days per week for emergency situations
Additional work hours on an as-needed basis
** Other duties may also be assigned
*** Unless otherwise agreed upon with Manager/Supervisor
MINIMUM REQUIREMENTS:
Education & Experience:
Bachelor's degree with five years of experience in performing the above listed duties or a combination of education and relevant experience.
Knowledge, Skills and Abilities:
- Knowledge of a variety of theory, practices, methods, programs and plans including regulatory requirements relating to purchasing and business law.
- Experience negotiating and administering contracts with unusual and/or complex terms and conditions.
- Demonstrated experience in working with various methods of contract types such as Firm Fixed Price, Cost Reimbursement, Time and Materials, Personal Services Agreements and Basic Ordering Agreements.
- Experience partnering with internal customers, learning/understanding business needs and providing excellent procurement services.
- Knowledge of market conditions, trade practices, sources and lead time.
- Knowledge and experience with the Federal Acquisition Regulations (FAR) and Department of Energy Acquisition Regulations (DEAR)) and other government agency regulations.
- Demonstrated knowledge and experience with Microsoft Office Suite and PeopleSoft/Oracle/SAP.
- Demonstrated ability to communicate well both orally and in writing.
Certifications and Licenses:
None
PHYSICAL REQUIREMENTS*:
- Frequently perform desk based computer tasks, use a telephone, sit and use light/fine grasping.
- Occasionally stand, walk and write by hand, lift, carry, push, and pull objects weighing 10 pounds or less.
- Rarely kneel, crawl, climb, twist, bend, stoop, squat, reach or work above shoulders, grasp forcefully and sort, file paperwork or parts.
- * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
WORK STANDARDS:
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
The expected pay range for this position is $96,000 to $149,000 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
- Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
- A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
- A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
- Discovery and fun. Stroll through historic sculptures, trails, and museums.
- Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu. For all other inquiries, please submit a contact form.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Final offers of employment are contingent upon successful completion of national criminal background check, national sex offender registry search and, where applicable, driving record.
