Contract Specialist (Hybrid Schedule)

The Division of Strategic National Stockpile (DSNS) manages and maintains the Assistant Preparedness and Response (ASPR)'s Strategic National Stockpile (SNS), the national repository of critical medicines, medical supplies, and medical equipment established to protect the American public if there is a public health emergency severe enough to cause local supplies to run out. The division procures and ensures that medical assets are stored and managed at the highest level of the Food and Drug Administration’s current Good Manufacturing Practices, and delivers these assets, which are designed to supplement state and local public health agencies in the event of a large-scale public health emergency in the United States or its territories. During such a national emergency, the DSNS may deploy a team of advisors to provide technical assistance to the state(s) receiving the stockpile medical assets.

DSNS Mission Statement: Prepare and support partners and provide the right resources at the right time to secure the nation's health.

DSNS Vision Statement: To be the nation's premier medical materiel preparedness and response organization.

2.0 Scope of Work

Leidos is seeking a Contract Specialist who will provide contract support to the Division of Strategic National Stockpile (DSNS).  Leidos Contract Specialist in the Atlanta, GA location.

Task 1:  Contract Support Specialist  

The vendor shall provide services in support of the following functions. The vendor shall:

1. Strategic Acquisition Support Services

• Research acquisition alternatives and provide input to program staff based on an identified effort or problem, including, but not limited to: available mechanisms, use of methods and approaches; This includes examining options, methods, and approaches; making recommendations regarding project plans, and developing methods to measure progress toward intended outcomes and/or project quality.
• Create and maintain a library of acquisition resources, strategies, and topics, briefing materials and tools that can be used for classroom and/or informal learning.
• Keep abreast of new developments related to acquisitions that affect program efforts and provides updates to staff.
• Provide technical assistance to DSNS staff and those in associated program offices in matters related to acquisitions.
• Provide guidance to staff in areas related to financial transactions, including IAAs.
• Provide guidance in the development of processes, procedures and dissemination of information to DSNS personnel on a variety of acquisition topics including training, agreements, COR Certification and other operational areas related to budget and finance.
• Develop guides, templates and other documentation related to acquisitions to be used by staff in day- to-day operations. Maintain status records on current and previous acquisitions.
• Coordinate and track acquisitions and maintains status of all completed/outstanding invoices.
• Prepare and present special reports on acquisition activities.
• Maintain status records on current and previous acquisitions.
• Coordinate and track acquisitions and maintains status of all completed/outstanding invoices.
• Prepare and present special reports on acquisition activities.
• Research available information for developing justifications and narrative descriptions to support budget submissions and requests for program resources;
• Assemble and compile background and historical data and documentation to assist in the development of budget justification;
• Provide support in responding to FOIA Requests, Congressional inquiries, GAO or IG or similar requests for information, and Protests (if any). This includes:
• Receiving and processing requests by locating, reviewing, and providing documents and responses to the CO or Program/Policy Analyst for review/approval before submitting documents and responses to the ASPR policy office;
• Properly maintaining all documents and records to ensure accurate and complete documentation of all cases.

2. Acquisition Planning

• Document and update program files with acquisition strategies and source selection plans.
• Document performance-based payments arrangements.
• Assist in assessing, providing recommendations, and documenting technical requirements and issues.

3. Market Research

• Assist in developing market research information/data/analysis.
• Collect and document market research information with analysis and recommendations.
• Identify potential conflicts of interest and provide assessment and recommendations on how to avoid the conflicts.
• Develop market research tools. (i.e. knowledge of using spreadsheets, internet or databases).

4. Requirements

• Document requirements and needs analysis.

5. Pre-Award Communication

• Provide technical aspect input.
• Assist in the preparation of pre-proposal conferences.
• Amend/cancel requirements. Maintain related documentation and files.

6. Technical evaluation

• Assist with drafting the TEP chairperson report memo format.
• Assist with documenting technical evaluations.
• Practice ethical behavior by knowledge of and adherence to ethical requirements applicable to Federal procurement.

7. Contract Negotiation

• Assist program staff in preparing for a negotiation session.
• Document negotiations.
• Assist in documenting past performance data.

8. Requirements and Acquisition Administration Management

• Establish and maintain individual files for each requirement or acquisition.
• Prepare documentation in support of contract modifications or adjustments.
• Review and understand terms and conditions of the contract.
• Assist in the preparation of Statements of Work and other related program requirements documents.
• Assist in the preparation of spreadsheets and financial reports.

9. Inspection and Acceptance

• Track and inspect deliveries and monitor services to ensure conformance with contract/order/agreement terms and conditions and prepare inspection reports which provide supporting documentation for payment.
• Coordinate with program staff regarding the acceptance or rejection of deliveries and services.
• Maintain documentation of all inspections performed including disposition of the results.
• Compare receiving reports with invoices and provide results to CORs to assist in the timely processing of invoices.

10. Quality Assurance and Evaluation

• Prepare quality assurance surveillance records, including surveillance checklists and schedules, and related files.
• Prepare contract performance reports for program staff that meet the QASP standard.
• Develop and manage quality control and assurance processes and procedures for oversight throughout the life cycle.

11. Contract Closeout

• Recommend the appropriate rating criteria for the Contractor's performance evaluation within the ASPR/SNS past performance system.
• Assist in the preparation of the contractor performance evaluation.
• Verify the final payment to the contractor based on the terms and conditions of the contract, completion of required deliverables, and inspection and acceptance, IAW FAR part 4.8.
• Establish and maintain the appropriate documents in the program file based on FAR 4.804-2, and FAR 4.804-3.
• Prepare and provide documentation in accordance with FAR 4.804-5 to de-obligate any excess funds and assist in administratively closing out the contract.

12. Contract Reporting

• Develop and maintain the file in accordance with ASPR/SNS requirements.
• Prepare and maintain a clear and accurate record of pre and post award documents, actions and effective coordination within the acquisition team, according to ASPR/SNS specific requirements.
• Monitor performance in accordance with the contract terms and conditions and Statement of
• Work.

13. Business Relationships and Communications

• Maintain copies of Government/contractor conference reports, trip reports, telephone conversation records, memoranda for the record, and correspondence.
• Prepare meeting summaries.

14. Enhance Administrative Efficiency

• Provide assistance in assessing and improving administrative systems, strategic and operational planning, developing organizational capacity, assessing and strengthening programmatic and administrative data systems, analysis of data, and analyzing and providing recommendations to strengthen administrative and management systems and practices.

15. Administrative and Organizational Assistance

• Assist with the preparation of standard administrative documentation, such as personnel actions, small purchase requests, and leave requests.
• Route documentation for review and approval.
• Assist in the identification and ordering of office supplies and equipment.
• Coordinate travel; assist with travel orders.
• Coordinate the logistics associated with the planning and attendance of conferences, speaking events, site visits, visits of HHS and other Government delegations including Congressional delegations, and other meetings, events, virtual meetings, and conference calls.
• Maintain and update required monthly, annual, and as needed administrative reports

Minimum Requirements:  Bachelor's Degree or equivalent plus the following:

• Bachelors Degree and a minimum seven (7) years of federal contract experience

The ASPR SNS program is seeking a Contract Specialist (Consultant Specialist III) resource who will provide contract support to the Division of Strategic National Stockpile (DSNS) at the Atlanta, GA location.

The Division of Strategic National Stockpile (DSNS) manages and maintains the Assistant Preparedness and Response (ASPR)'s Strategic National Stockpile (SNS), the national repository of critical medicines, medical supplies, and medical equipment established to protect the American public if there is a public health emergency severe enough to cause local supplies to run out. The division procures and ensures that medical assets are stored and managed at the highest level of the Food and Drug Administration’s current Good Manufacturing Practices, and delivers these assets, which are designed to supplement state and local public health agencies in the event of a large-scale public health emergency in the United States or its territories. During such a national emergency, the DSNS may deploy a team of advisors to provide technical assistance to the state(s) receiving the stockpile medical assets.

Education and Experience:

• Bachelor’s degree or equivalent + 7 years of Federal Contract experience