Contract Compliance Monitor

Are you looking for career opportunities that provide top-notch benefits including paid vacation and sick leave, parental leave, outstanding health, vision, and dental insurance, a free health clinic for you and your dependents, a generous retirement plan, and much more? Then bring your talents to Travis County!

Performs construction contractor pre-screening activities, business entity verification checks, construction jobsite inspections, and compliance data collection and analysis to verify compliance with Travis County Contract Compliance Program standards and determine appropriate corrective action plans when non-compliance is observed. Performs all monitoring services in strict observance of applicable safety procedures and in accordance with onsite monitoring training protocols and practices. Prepares jobsite observation reports detailing compliance with all federal, state and local wage and safety laws, rules and regulations and with all other construction contract terms, conditions and requirements. Assists in the organization, creation, maintenance and management of Contract Compliance databases and files. Plays central role in providing compliance assistance and resolution of non-compliance issues.

Distinguishing Characteristics:

The Contract Compliance ("CCP") Monitor reports to the Contract Compliance Program Director ("Director"). The CCP Monitor will perform pre-screening of construction contractors and subcontractors submitting bids or proposals in response to Travis County construction project solicitations; conduct periodic onsite monitoring of construction jobsites, as instructed by the Director. Works under supervision with some latitude for the use of initiative and independent judgment as appropriate for the area of assignment. This classification may require a flexible work schedule in order to meet the needs of the department.

• Coordinates with Purchasing Office construction procurement specialists to ensure timely and accurate inclusion of all required construction project documentation (including Better Builder Program certifications and associated documentation) in solicitation packages.
• Conducts pre-screening activities on designated construction projects, with primary focus on Travis County Better Builder projects, where such activities include: confirming completion and submission of all required bid/proposal documentation and certifications; verifying certification responses and taking appropriate action; business entity checks of prime and subcontractor compliance history and responsibility.
• Attends pre-bid, pre-construction and post-construction project meetings.
• Provides updates to County and prime contractor project managers regarding contracting chain compliance with construction contract terms, conditions and requirements.
• Performs onsite inspections of Travis County construction projects to monitor compliance with Travis County Better Builder® Program standards.
• Verifies Workers Compensation coverage of construction workforce, as appropriate.
• Conducts onsite labor compliance interviews and collects, organizes, and stores data in databases specified by CCP Director.
• Reviews certified payroll data and workforce job classification for compliance with applicable federal, state and local wage laws (Davis-Bacon and Related Acts, the Texas Prevailing Wage Act, etc.).
• Documents suspected or verified safety violations and safety training disparities.
• Verifies apprentice labor designation and apprentice/journeyman training, as appropriate.
• Analyzes collected data to identify trends and acute performance deficiencies and advises the Director regarding recommended corrective action plans and compliance assistance measures needed or recommended.
• Develops, maintains, and updates databases periodically, as directed.
• Prepares administrative reports and recommendations as directed.
• Assists and coordinates quality control verification services with third party Compliance Monitors on designated projects.
• Maintains accurate records and notes.
• Performs other job-related duties as assigned.

Education and Experience:
Associates Degree in English, Communications, Building Construction or similar AND two (2) years of Compliance Monitoring, contract administration, or similar experience;
OR,
any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job.
Licenses, Registrations, Certifications, or Special Requirements:
Valid Texas Driver's License
Preferred:

• OSHA-30 Certification
• Bilingual Spanish speaker

Knowledge, Skills, and Abilities:
The knowledge, skills and abilities outlined below must be at a high professional level, reflecting advanced knowledge in a wide variety of programmatic topics and advanced skills and capabilities as well as sound independent judgment and advanced ability to perform the outlined functions.
Knowledge of:

• Methods and procedures used in construction jobsite inspecting or monitoring
• Federal, State, and Locally-applicable laws, rules, and regulations pertaining to mandatory wage rates, safety standards and other construction-related statutes
• Standard office procedures, computer equipment, databases, and related software applications
• Business-letter writing, grammar and punctuation, and report preparation

Skill In:

• Verbal and written communication
• Following established monitoring, verification and interview protocols, procedures and processes
• Interacting effectively with construction management, contractors, subcontractors, construction workers, and County personnel
• Accurately recording observations and clearly reporting compliance issues or incidents
• Managing potentially stressful situations on jobsites or during compliance assistance meetings
• Exercising independent judgment and decision-making

Ability to:

• Manage time well, perform multiple tasks, and organize diverse activities
• Convey information verbally and in writing
• Establish and maintain effective working relationships with County employees, construction management, contractors, subcontractors, and construction workers
• Respond to common inquiries or complaints from contracting chain participants, developers or the public
• Effectively present information to construction project participants in pre-bid/pre-proposal and pre-construction meetings

Physical requirements include lifting/carrying up to 25 pounds, visual acuity, speech and hearing, hand and eye coordination and manual dexterity, necessary to operate a computer, monitor, keyboard, printer, fax machine, copier, adding machine, typewriter and basic office equipment, vision to monitor, standing, sitting, walking, climbing stairs and ladders, bending, stooping, crouching, kneeling, pushing, pulling, reaching, twisting, balancing, repetitive motion, client/customer contact, squatting to perform the essential functions.
Travis County employees play an important role in business continuity. As such, employees can be assigned to business continuity efforts outside of normal job functions.
This job description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and overtime eligibility may vary based on the specific tasks assigned to the position.
Hours: 8:00 AM to 5:00 PM Monday through Friday
Department: Purchasing and Inventory Management
Location: 700 Lavaca Street, Downtown Austin
Criminal Background Check Required
Employment Type: Full Time