Construction Administrative Assistant/ Receptionist (Permanent)

Company Description
At Turner & Townsend we're passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society.
Every day we help our major global clients deliver ambitious and highly technical projects, in 112 offices in 46 countries.
Our team is dynamic, innovative and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result our people get to enjoy working on some of the most exciting projects in the world.
Job Description
Turner & Townsend's NYC office is seeking a personable and dynamic Construction Administrative Assistant/ Receptionist to oversee the front office reception for a friendly corporate office. If you're interested in a long-term position that interfaces directly with Senior Leadership and have an eye for detail, this opportunity is for you!
Key duties and responsibilities:

• Answer, screen, and forward incoming calls
• Greet, welcome and direct visitors.
• Receive and sort daily mail.

• Assisting with HR onboarding for NY new hires.
• Ensure reception area is tidy and presentable, with all necessary stationery and/or materials (e.g., pens, forms, hand sanitizer, mints).
• Office Duties
  
  • Office should be tidy and presentable
  • Inventory for Kitchen, Bathroom, and Office Supplies
  • Keep kitchen stocked and cleaned
  • Water plants
• Provide basic and accurate information in-person and via phone/email.
• Maintain office security by following safety protocols, registering all guests via with building security, as well as processing building badges for new hires through building engines.
• Provide Administrative support to the New York Directors and Office Staff:
  
  • Support Directors with scheduling travel, submitting expenses, scheduling meetings, and booking conference rooms.
  • Coordinate catering and refreshments (as well as keeping inventory of refreshment stock)- for meetings, such as Board meetings, team meetings, and Townhalls, etc. stock the fridge with bottled water for meetings
  • Organize office social events
  • Ad hoc projects
  • Suggest ideas in improving best practices and processes

Qualifications

• Advanced Microsoft Office Suite skills (Microsoft Word, PowerPoint, Excel, and Adobe PDF).
• Flexible to work OT or come in early, as needed.
• In Office Monday-Thursday (8:30 am - 5:30 pm); work from home on Fridays.
• Excellent written and verbal communication skills.

• Represents Turner & Townsend professionally at all times.
• Strong organizational skills that demonstrate the ability to maintain balance among multiple priorities, with excellent attention to detail and quality delivery.
• Strong interpersonal skills and the ability to build relationships.
• Good people skills with an ability to work as a team member.

Additional Information
The salary range for this full-time role is $44K-$115K per year. Ranges are determined by role and level and represent a good faith effort to provide a fair and equitable salary. This range is a reflection of base salary only, not of a total compensation package. Please note Turner & Townsend reserves the right to pay more or less than the posted range, depending on candidate's experience and qualifications.
Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
Please find out more about us at www.turnerandtownsend.com/
Turner & Townsend does not accept any speculative or unsolicited CV's that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list or that have not followed due process. Any speculative or unsolicited CV's will be treated as a direct application.
All your information will be kept confidential according to EEO guidelines.
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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.