Conference Exhibit Manager

Over the last two decades Dave, “The Father of Biohacking” has worked with world-renowned doctors, researchers, scientists, and global mavericks to uncover the latest, most innovative methods, techniques and products for enhancing mental and physical performance. Dave has personally spent over $2 million taking control of his own biology – pushing the bounds of human possibility all in the name of science evolution and revolution. He is a four-time New York Times bestselling science author, host of the Webby award-winning podcast The Human Upgrade, and has been featured on the Today Show, CNN, The New York Times, Fast Company, Vogue and more.

Bottom Line:

We are here to unleash you, to upgrade you, to provide you the opportunity to wake up everyday knowing you are making a difference in the world. If you like the words “can't”, “try” or “impossible”, you should think twice about applying. We don't “try”, we “do”, or “do not”. We carefully choose - as a team, to do what will help the “most” people. If you're ready to fearlessly upgrade your abilities, take risks, and take responsibility, this could be the place for you, plus - we have a lot of fun!

The Conference Exhibit Manager:

The Conference Exhibit Manager will be responsible for overseeing the planning, coordination, and execution of all exhibitor-related activities for all company events. Your role will involve managing exhibitor logistics, ensuring a seamless experience for exhibitors, and maximizing their satisfaction. This is a key position that contributes to the overall success and reputation of our events.

The Conference Exhibit Manager primarily works remotely, with travel required for the Conference and for Conference-related business, currently estimated at 3-4 weeks of travel per year, subject to change per company needs.

You Will:

Exhibitor Relationship Management:

• Serve as the main point of contact for exhibitors, providing excellent customer service and building strong relationships.

• Initiate and track Exhibitor Agreements, payments and marketing assets.

• Conduct regular communication with exhibitors, addressing their inquiries, concerns, and needs.

• Coordinate exhibitor registration, including the collection of required documents, payments, and contract management.

• Provide exhibitors with event-related information, guidelines, and deadlines.

Exhibitor Logistics and Operations:

• Plan and oversee the layout and allocation of exhibition spaces, ensuring efficient use of available space.

• Coordinate exhibitor move-in and move-out processes, including scheduling, logistics, and on-site support.

• Manage exhibitor services, such as electrical connections, internet access, and additional booth equipment.

• Collaborate with venue staff to ensure smooth operations and adherence to health and safety regulations.

Exhibitor Support and Assistance:

• Provide guidance and support to exhibitors regarding booth design, setup, and decoration.

• Assist exhibitors in coordinating shipping, storage, and transportation of their materials and products.

• Coordinate with vendors and contractors to fulfill exhibitors' additional requests, such as AV equipment or catering services.

• Address exhibitor concerns and troubleshoot any issues that may arise during the event.

Exhibitor Marketing and Promotion:

• Collaborate with the marketing team to develop effective strategies for promoting exhibitors and their offerings.

• Coordinate the inclusion of exhibitors' information in event marketing materials, such as websites, brochures, and signage.

• Facilitate networking opportunities between exhibitors and event attendees, such as through matchmaking programs or dedicated networking events.

• Support exhibitors in creating and executing marketing initiatives to maximize their visibility and engagement.

Post-Event Evaluation and Reporting:

• Collect feedback from exhibitors to assess their satisfaction and identify areas for improvement.

• Prepare post-event reports, summarizing exhibitor participation, outcomes, and key learnings.

• Collaborate with the sales team to identify opportunities for exhibitor retention and upselling for future events.

• Maintain a comprehensive exhibitor database, including contact information, preferences, and participation history.

Event Team Support:

• Support with onboarding conference speakers, sending out speaker agreements, speaker communications, and logistics planning to ensure speakers are prepared prior to events.

• Collaborate with team to plan and execute localized or brand specific events, such as seminars, workshops, and product launches, with a focus on achieving targeted outcomes.

• Provide on-site support during events, showcasing your ability to make independent decisions that optimize event flow and attendee satisfaction.

• Emphasize your results-oriented mindset by serving as a point of contact for customer inquiries, providing prompt and exceptional customer service related to events.

• Leverage your independent decisiveness to address customer concerns or issues efficiently and effectively, ensuring their satisfaction and promoting a positive company image.

You Will Need:

• Bachelor's degree in event management, hospitality, business administration, or a related field (preferred).

• Proven experience in exhibitor management or related roles within the events industry.

• Strong organizational and project management skills, with the ability to multitask and meet deadlines.

• Excellent communication and interpersonal skills, with the ability to build rapport and effectively liaise with exhibitors.

• Detail-oriented mindset with a focus on delivering high-quality customer service.

• Knowledge of event logistics, including floor planning, booth setup, and exhibitor operations.

• Willingness to work irregular hours and travel as required by event schedules.

• Familiarity with event management software and CRM tools.

• Ability to work independently and collaboratively within a team environment.

Compensation:

Based on this position and the requirements above we are offering an annual salary of $85,000 for this position.

Benefits:

We offer 16 days of paid vacation, sick pay and holiday pay. In addition, as an employer we pay 100% of our employees premiums for Medical, Dental, Vision.

**All applicants applying for U.S. job openings must be legally authorized to work in the United States and are required to have U.S. residency at the time of application.

https://daveasprey.com/

Dave Asprey Group is an Equal Opportunity Employer