Compliance Specialist

Summary of Position Mission

Applies for permits and IIC’s with BATF accurately and timely. Coordinates import shipments. Works with U.S. Customs Bonded Warehouse. Keeps updated with all changes with various Gov’t agencies Century works with. Establishes and maintains proper procedures and policies for these areas.

Responsibilities

• Receives data and confirms accuracy to apply for licenses:

Includes:

1. IP/IIC for merchandise going into bond and free side, apply online or paper form, scan IP/IIC application to N-drive and move to individual companies, update the IP/IIC tracking report, update the permit charts, file the applications.
2. Maintain the permits charts on the N-Drive to always ensure accuracy.
3. Notify the list of people when permits are approved.
4. Always maintain original permits and IIC’s. Ensuring deductions when used are up to date and ready for a audit with BATF.
5. Apply for withdrawal permits for merchandise that went into bond, update permit charts.
6. Apply for IP/IIC for Law Enforcement and Class III orders and maintain files.
7. Apply for NFA forms 2, 3 and 5 for Law Enforcement and Class III dealers.
8. Once approved forms 2, 3 and 5 are received back from NFA, send the orders and original documents to shipping supervisor and send email to sales team to advise the orders are ready to be released and file the order.

• Ensure proper documents are in place to Import. (Import Permit, Export License, Invoice, Packing List, IMO Doc’s, Lacey Act, ISF etc.).
• Set up, maintain PO from start to finish, and updated timely to changes.
• Verify that proper procedures for shipment of various types are followed and accurate.
• Prepares document packages, reviews and sign off entries for the broker to complete entry with U.S. Customs.
• Signs off the final entries with the Customs Broker.
• Prepares and send MDR’s (Manifest Discrepancy Report) to the broker to submit to U.S. Customs when there is a discrepancy with a shipment.
• Sends ATF Form 6A and serial numbers when required to BATF timely and accurately.
• Keeps up the bond, import and various countries specific charts.
• Keeps up with Import files to close them out timely and filed appropriately.
• Makes sure all documents required in the audit files so when needed for auditors are ready.
• Maintains the Import processes on QMS and updates when needed.
• Responds to U.S. Customs Notice of Actions when they require additional information on Imports.

• Prepares purchase orders, posts international shipments in Company ERP (Solar soft) and keeps them maintained.
• Enter bills into accounts payable system for payment.
• Prepares electronic withdrawals, manipulations, and destructions from the bonded warehouse and submit to Customs for release.
• Keeps finance informed when duty is paid.
• Makes sure DVCs are sent to Customs timely and accurately and follow up on return to send to suppliers.
• Keeps the bond files for U.S. Customs up to date and accurate at all times.
• End of Year Customs reports for Bond.

Participate in the company’s internal serial number inventory process