Address
Form of workSalary : $97,489.60 - $135,012.80 Annually
Location : Orange County, CA
Job Type: Various
Job Number: 8161MA-0224-299 (O)
Department: OC Waste & Recycling
Opening Date: 02/15/2024
Closing Date: 2/29/2024 11:59 PM Pacific
CAREER DESCRIPTION
COMPLIANCE INTEGRATION MANAGER
(Business Services Administrator)
SALARY INFORMATION
In addition to performance-based merit increases, this position is scheduled to receive a salary range increase on the following date:
Effective June 28, 2024 - 4.25% increase
Effective June 27, 2025 - 4.00% increase
Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization.
This recruitment is open to the public.
DEADLINE TO APPLY
Qualified applicants are encouraged to apply immediately, as the recruitment will close at 11:59PM on February 29, 2024.
This recruitment is open to the public and will establish an open eligible list. This list will be used to fill current and future Business Services Administrator positions with this specialty and may be used to fill positions in similar and/or lower classifications throughout the County of Orange.
THE DEPARTMENT
(OCWR)is an organization dedicated to providing waste management services, protecting the environment, and promoting resource recovery in order to preserve the life of our landfills and ensure a safe and healthy community for current and future generations. OCWR operates three active regional landfills (North, Central, South), four household hazardous waste collection centers, material recovery (metal, mattresses, green waste), three compost facilities, monitors 20 closed landfills, and administers municipal solid waste collection, recycling, and planning for County unincorporated areas. OCWR is a nationally renowned waste management department responsible for a network of sanitary landfills and is committed to its exceptional record of regulatory compliance and excellence.
THE OPPORTUNITY
OCWR Compliance Support (CS) Division is embarking on many initiatives to support the rollout of new programs. For this, CS is seeking an individual with knowledge and a proven track record to manage and sustain OCWR's new programs. The position directly reports to the CS Deputy Director and requires the incumbent to work onsite at OCWR headquarters located in downtown Santa Ana. The successful candidate must possess highly developed organizational skills, be deadline-driven, self-motivated, and have the ability to pivot between tasks and projects quickly. Additionally, this position will collaborate with other key OCWR stakeholders to support executing many programs and projects. Furthermore, the successful candidate will assist the CS Division, and by extension OCWR, with the planning, development, management, and implementation of the department's special projects, strategic initiatives, and other programs that support achieving OCWR's mission and vision. The incumbent will perform the following duties:
DESIRABLE QUALIFICATIONS AND CORE COMPETENCIES
Candidates must have a minimum of five (5) years of technical and/or administrative experience in a large organization such as public or private utilities, with progressively increasing responsibility and complexity. A bachelor's degree in environmental science, finance, public administration, or other closely related field is desirable. In addition, the ideal candidate will possess proven experience and knowledge in the following core competencies:
Professional and Technical Expertise
MINIMUM QUALIFICATIONS
Click here to view the minimum qualifications for Business Services Administrator.
RECRUITMENT PROCESS
Human Resource Services (HRS) screens all application materials for minimum and/or desirable qualifications. After screening, applicants who meet the minimum and/or desirable qualifications will be referred to the next step in the recruitment process. All applicants will be notified via email of their status in the process.
Structured Oral Interview | SOI (Weighted 100%): Applicants will be interviewed and rated by a panel of job knowledge experts. Each applicant's rating will be based on responses to a series of structured questions designed to elicit the applicant's qualifications for the job.
Based on the department's needs, the selection procedure listed above may be modified. All candidates will be notified of any changes in the selection procedure.
Eligible List
Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies. Only the most successful candidates will be placed on the eligible list.
ADDITIONAL INFORMATION
Please see below for important information regarding COVID-19 related recommendations.
Effective April 3, 2023, it is strongly recommended that County employees working in health care settings and correctional facilities follow vaccination and booster guidelines provided by the California Department of Public Health (CDPH) and the Centers for Disease Control and Prevention (CDC). Please click here to see the latest guidance for more details.
EMAIL NOTIFICATION
Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.
NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply.Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at .
FREQUENTLY ASKED QUESTIONS
Click for additional Frequently Asked Questions.
Questions? For specific information pertaining to this recruitment, contact Pamela Niemi-Gering at 714-834-4655 or by email at
EEO INFORMATION
Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply.
Administrative Management *
In addition to the County's standard suite of benefits -- such as a variety of health plan options, sick and vacation time and paid holidays -- we also offer an excellent array of benefits such as:
*Effective 07/01/20, management employees who are sworn Public Safety Managers receive health insurance benefits through the AOCDS Medical Benefit Plans.
Click for information about benefits offered to County of Orange employees.
01
Please answer all questions. Use "N/A" if no experience or not applicable. Answers of "see experience" or "see resume" will not be considered.Do you have at least 5 years of progressively responsible/complex technical and/or administrative work experience in a large public or private organization?
02
Describe your experience in development of corporate policies, procedures and standards. Include company name, dates, and your role in the process.
03
Describe in detail your experience with developing, managing or administering organizational annual budgets.
04
Describe your experience writing high level documentation. Include the types of documents in your response and how they relate to this job opportunity.
05
Describe your experience in tracking and reporting data, and provide an example of a report you have prepared.
Required Question
Location : Orange County, CA
Job Type: Various
Job Number: 8161MA-0224-299 (O)
Department: OC Waste & Recycling
Opening Date: 02/15/2024
Closing Date: 2/29/2024 11:59 PM Pacific
CAREER DESCRIPTION
COMPLIANCE INTEGRATION MANAGER
(Business Services Administrator)
SALARY INFORMATION
In addition to performance-based merit increases, this position is scheduled to receive a salary range increase on the following date:
Effective June 28, 2024 - 4.25% increase
Effective June 27, 2025 - 4.00% increase
Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization.
This recruitment is open to the public.
DEADLINE TO APPLY
Qualified applicants are encouraged to apply immediately, as the recruitment will close at 11:59PM on February 29, 2024.
This recruitment is open to the public and will establish an open eligible list. This list will be used to fill current and future Business Services Administrator positions with this specialty and may be used to fill positions in similar and/or lower classifications throughout the County of Orange.
THE DEPARTMENT
(OCWR)is an organization dedicated to providing waste management services, protecting the environment, and promoting resource recovery in order to preserve the life of our landfills and ensure a safe and healthy community for current and future generations. OCWR operates three active regional landfills (North, Central, South), four household hazardous waste collection centers, material recovery (metal, mattresses, green waste), three compost facilities, monitors 20 closed landfills, and administers municipal solid waste collection, recycling, and planning for County unincorporated areas. OCWR is a nationally renowned waste management department responsible for a network of sanitary landfills and is committed to its exceptional record of regulatory compliance and excellence.
THE OPPORTUNITY
OCWR Compliance Support (CS) Division is embarking on many initiatives to support the rollout of new programs. For this, CS is seeking an individual with knowledge and a proven track record to manage and sustain OCWR's new programs. The position directly reports to the CS Deputy Director and requires the incumbent to work onsite at OCWR headquarters located in downtown Santa Ana. The successful candidate must possess highly developed organizational skills, be deadline-driven, self-motivated, and have the ability to pivot between tasks and projects quickly. Additionally, this position will collaborate with other key OCWR stakeholders to support executing many programs and projects. Furthermore, the successful candidate will assist the CS Division, and by extension OCWR, with the planning, development, management, and implementation of the department's special projects, strategic initiatives, and other programs that support achieving OCWR's mission and vision. The incumbent will perform the following duties:
- Prepare annual budget appropriations for CS and assist in the development of annual strategic financial planning (SFP)
- Monitor and project ongoing expenditures and future operational requirements
- Provide general administrative and managerial support to CS and to the Department
- Provide contract administration support, including control of encumbrances and expenditures, requisitioning, collaboration among staff, and preparation of supporting documentation
- Access financial data systems to query, analyze and report findings in support of CS' operations and management of contracts and budgets
- Support CS Division's minor and major equipment and capital expenditure purchases
- Research, analyze, and update OCWR policies and procedures, as requested, including the development of an OCWR policy library that is consistent with existing OCWR and County of Orange Policies and Procedures (P&Ps)
- Help develop, execute, track, and monitor CS Key Performance Indicators (KPI)
- Help manage the associated CS contracts and work with the department's budget unit to prepare the annual budget and procurement documents related to contracts, training, purchases, and other related activities
- Establish research criteria, gather, and analyze business operational information and/or lead the information gathering process for assigned department or enterprise program, and use technical and analytical expertise to develop findings and provide recommendations to higher-level staff
- Help coordinate program support operations for various CS programs including, but not limited to, Division budget, finance, records and information management, training, procurement, inventory management, project management, quality assurance, compliance and audits, management/process analysis, contract and grant management, production and design, and facility management
- Help administer smaller, less complex business services programs, projects, or specific functional areas of large complex programs; assist with developing and auditing program policies and procedures; troubleshoot program-related operational issues; and ensure compliance with applicable regulations, policies, and procedures
- Help plan and conduct studies, surveys, training sessions, assessments, and investigations; and administer business services program/project budget and procurement activities
- Research and develop original programs, projects, cases, grants, and related reports, materials, contracts, proposals, memos, agendas, and other documents; serve as technical subject matter expert; review materials; and make presentations, as assigned
- Maintain various databases for CS' staff including trainings, conferences, certifications, computer equipment hardware/software, out of office, etc.
- Help maintain and administer CS' webpage content
- Assist the CS division to develop, implement, and maintain an environmental self-audit program
- Assist with draft, review, and routing of CEO reports, annual reports, agenda staff reports, and other executive documents
- Perform other duties of a similar nature and level as assigned
DESIRABLE QUALIFICATIONS AND CORE COMPETENCIES
Candidates must have a minimum of five (5) years of technical and/or administrative experience in a large organization such as public or private utilities, with progressively increasing responsibility and complexity. A bachelor's degree in environmental science, finance, public administration, or other closely related field is desirable. In addition, the ideal candidate will possess proven experience and knowledge in the following core competencies:
Professional and Technical Expertise
- Budgeting processes
- Procurement and contract compliance
- Revenue tracking
- Records management methods
- Key performance indicators and data analysis
- Industry-best practices, trends, and emerging technologies
- Administer records and information management for the CS division
- Research and analyze data, identify issues, and articulate recommendations
- Monitor and interpret operational data, regulatory and financial information, and statistics
- Create and monitor Key Performance Indicators based on available data
- Recommend and execute policies and procedures
- Lead accounting and/or budgeting group
- Plan and administer training sessions and activities for assigned department
- Lead organizational change through team consensus building and conflict management
- Process improvement methods for organizational optimization
- Prioritize multiple competing work priorities and meet deadlines
- Principles and techniques of effective oral presentations and written reports
- Create, and develop well-organized, and concise presentations
- Present and discuss complex information to a broad range of audiences, including Department Heads, stakeholders, and internal customers
- Communicate effectively and apply interpersonal skills when interacting with coworkers, supervisors, the general public, and others to exchange or convey information sufficiently and to receive work direction
- Provide a high level of customer orientation and effective interpersonal skills with extensive interaction with department heads, staff, and other internal customers
MINIMUM QUALIFICATIONS
Click here to view the minimum qualifications for Business Services Administrator.
RECRUITMENT PROCESS
Human Resource Services (HRS) screens all application materials for minimum and/or desirable qualifications. After screening, applicants who meet the minimum and/or desirable qualifications will be referred to the next step in the recruitment process. All applicants will be notified via email of their status in the process.
Structured Oral Interview | SOI (Weighted 100%): Applicants will be interviewed and rated by a panel of job knowledge experts. Each applicant's rating will be based on responses to a series of structured questions designed to elicit the applicant's qualifications for the job.
Based on the department's needs, the selection procedure listed above may be modified. All candidates will be notified of any changes in the selection procedure.
Eligible List
Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies. Only the most successful candidates will be placed on the eligible list.
ADDITIONAL INFORMATION
Please see below for important information regarding COVID-19 related recommendations.
Effective April 3, 2023, it is strongly recommended that County employees working in health care settings and correctional facilities follow vaccination and booster guidelines provided by the California Department of Public Health (CDPH) and the Centers for Disease Control and Prevention (CDC). Please click here to see the latest guidance for more details.
EMAIL NOTIFICATION
Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.
NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply.Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at .
FREQUENTLY ASKED QUESTIONS
Click for additional Frequently Asked Questions.
Questions? For specific information pertaining to this recruitment, contact Pamela Niemi-Gering at 714-834-4655 or by email at
EEO INFORMATION
Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply.
Administrative Management *
In addition to the County's standard suite of benefits -- such as a variety of health plan options, sick and vacation time and paid holidays -- we also offer an excellent array of benefits such as:
- Retirement: Benefits are provided through the Orange County Employees' Retirement System (OCERS). Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits.
- Paid Leave: Twelve holidays per year plus sick and vacation time
- Health & Dependent Care Reimbursement Accounts
- Dental Insurance: County pays 100% of employee and dependent premiums
- Paid Life Insurance: $100,000 life insurance policy
- Paid Accidental & Death and Dismemberment Insurance: $100,000 AD&D insurance policy
- Paid Short & Long Term Disability insurance programs
- 457 Defined Contribution Program
*Effective 07/01/20, management employees who are sworn Public Safety Managers receive health insurance benefits through the AOCDS Medical Benefit Plans.
Click for information about benefits offered to County of Orange employees.
01
Please answer all questions. Use "N/A" if no experience or not applicable. Answers of "see experience" or "see resume" will not be considered.Do you have at least 5 years of progressively responsible/complex technical and/or administrative work experience in a large public or private organization?
- Yes
- No
02
Describe your experience in development of corporate policies, procedures and standards. Include company name, dates, and your role in the process.
03
Describe in detail your experience with developing, managing or administering organizational annual budgets.
04
Describe your experience writing high level documentation. Include the types of documents in your response and how they relate to this job opportunity.
05
Describe your experience in tracking and reporting data, and provide an example of a report you have prepared.
Required Question
