Compliance Associate

Department
UL Crime Ed Lab Data Partnerships
About the Department
Who We Are
In cities across the country, people face high rates of gun violence, under-resourced schools, and social harms associated with the criminal justice system – all of which disproportionately impact people of color. These inequalities have profound consequences on public safety and opportunity. As a society we have failed to address these challenges, in part, because of our lack of understanding of the most effective and cost-effective solutions that can have a real impact on people’s lives. We believe that rigorous research can help.
The University of Chicago Crime Lab and Education Lab partner with cities and communities to use data and rigorous research to design, test, and scale programs and policies that enhance public safety, improve educational outcomes, and advance justice. Our mission is to combine world-class data science and research, in partnership with government agencies, to substantially improve the effectiveness of the public sector and achieve impact at scale.
For more information about our work, visit the Crime Lab and Education Lab websites.
The Role
The University of Chicago Crime Lab Education Lab is seeking a Compliance Associate to support the internal communications and operations related to previously executed data use agreements (DUAs). This person will work with staff throughout the Urban Labs to track, extend, and amend existing data use agreements for ongoing active projects, or to prepare for project/contract closeout upon termination. This individual will also work with the Data and Compliance Manager to support the annual auditing of technical compliance requirements, and support meeting management for the Urban Labs Privacy and Security Committee.
Job Summary
The job performs routine assignments related to regulatory compliance programs, including the interpretation of systems to identify areas of risk and coordinates internal audits. With a high level of direction, participates in compliance documentation, compliance training, and compliance committee formation.

Responsibilities

• Monitors upcoming contract expirations across the Crime Lab and Education Lab, and proactively communicates with teams to confirm ongoing needs.
• Creates regular reports on expiring DUAs for research teams and the Data Operations Associates.
• Initiates the process to renew or extend expiring DUAs before the termination date. Works with research teams to draft amendments and extensions to active DUAs, as needed.
• Coordinates with research teams and the Data Operations Associates to develop communication plans for partner organizations and the University Research Administration (URA) for all contract renewals and amendments.
• Manages the flow of DUA renewals and amendments to URA. Gathers the materials needed to submit contract renewals for review via the University’s AURA system.
• Oversees closeout processes at the conclusion of a DUA or project. Works with data stewards to ensure data is destroyed or returned in compliance with the DUA.
• Supports the Data and Compliance Manager in developing Urban Labs staff policies and operational procedures for ensuring compliance NIST 800-171 requirements, as well as DUA terms and IRB protocols
• Supports the Data and Compliance Manager with meeting management of the PSSC and Privacy meeting. Produces agendas and takes meeting minutes. Tracks completion of action items for each Lab.
• Coordinates with Crime Lab and Education Lab staff regarding completion of the annual all staff HIPAA training. Ensures that all staff and affiliates have completed the required CITI and HIPAA training and maintains related documentation for audits.
• Supports project management for the annual IRB audit and data access audit for the Crime Lab and Education Lab.
• Maintains department or clinic compliance with a high level of guidance.
• Prepares, completes and submits all compliance documentation on a routine basis. Coordinates compliance committee meetings.
• Performs other related work as needed.

Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
-
Work Experience:
Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.
-
Certifications:
-
Preferred Qualifications

Education:

• A college or university degree in social sciences, public policy, business, law or another relevant field.

Experience:

• Minimum of one year of experience working in project management or program operations.

Preferred Competencies

• Strong project management skills and ability to organize large amounts of complex information.
• Ability to manage multiple, concurrent deadlines and assignments.
• Strong attention to detail, and ability to process and retain new and quickly changing information.
• Ability to interpret and apply contract requirements.
• Strong interpersonal skills.
• Critical thinking and ability to compare actual project activities with those stated in project documents.
• Ability to maintain confidentiality.

Application Documents

• Resume (required)
• Cover Letter (preferred)
• Professional References (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Legal & Regulatory Affairs
Role Impact
Individual Contributor
FLSA Status
Non-Exempt
Pay Frequency
Biweekly
Scheduled Weekly Hours
37.5
Benefits Eligible
Yes
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Posting Statement
The University of Chicago is an
Affirmative Action/Equal Opportunity/Disabled/Veterans
and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the
University’s Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via
Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago’s Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:
http://securityreport.uchicago.edu
. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637

• Monitors upcoming contract expirations across the Crime Lab and Education Lab, and proactively communicates with teams to confirm ongoing needs.
• Creates regular reports on expiring DUAs for research teams and the Data Operations Associates.
• Initiates the process to renew or extend expiring DUAs before the termination date. Works with research teams to draft amendments and extensions to active DUAs, as needed.
• Coordinates with research teams and the Data Operations Associates to develop communication plans for partner organizations and the University Research Administration (URA) for all contract renewals and amendments.
• Manages the flow of DUA renewals and amendments to URA. Gathers the materials needed to submit contract renewals for review via the University’s AURA system.
• Oversees closeout processes at the conclusion of a DUA or project. Works with data stewards to ensure data is destroyed or returned in compliance with the DUA.
• Supports the Data and Compliance Manager in developing Urban Labs staff policies and operational procedures for ensuring compliance NIST 800-171 requirements, as well as DUA terms and IRB protocols
• Supports the Data and Compliance Manager with meeting management of the PSSC and Privacy meeting. Produces agendas and takes meeting minutes. Tracks completion of action items for each Lab.
• Coordinates with Crime Lab and Education Lab staff regarding completion of the annual all staff HIPAA training. Ensures that all staff and affiliates have completed the required CITI and HIPAA training and maintains related documentation for audits.
• Supports project management for the annual IRB audit and data access audit for the Crime Lab and Education Lab.
• Maintains department or clinic compliance with a high level of guidance.
• Prepares, completes and submits all compliance documentation on a routine basis. Coordinates compliance committee meetings.
• Performs other related work as needed