Address
Form of workPosting Details
Posting Summary
Working Title
Compliance and Contracts Coordinator
Role Title
Finan Svcs Spec II
Role Code
19032-SW
FLSA
Exempt
Pay Band
05
Position Number
28600114
Agency
Virginia Western Community College
Division
Virginia Western Community College (Div)
Work Location
Roanoke (City) - 770
Hiring Range
$53,351 to $70,000
Emergency/Essential Personnel
No
EEO Category
B-Professional
Full Time or Part Time
Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
No
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule
Monday - Friday 8 a.m. to 5 p.m.
Sensitive Position
No
Job Description
Virginia Western Community College is a two-year public institution of higher education operating under the Virginia Community College System, a statewide system of community colleges. The College operates under the policies established by the State Board for Community Colleges and the Virginia Western Community College Local Advisory Board.
Virginia Western is located on a 70-acre campus in southwest Roanoke, VA. The service region of the College includes Roanoke, Salem, Roanoke County, Craig County, Franklin County, and southern Botetourt County. The College was established in 1966 and has grown from an initial enrollment of 1,352 to its current annual enrollment of over 9,000 students in credit courses and more than 1,400 enrollments in fast-track workforce and continuing education courses.
Virginia Western Community College is accepting applications for a Compliance and Contracts Coordinator position in the Financial and Administrative Services Department with a focus on financial data, compliance, and contract administration. The earliest the successful candidate will begin employment will be January 10, 2024.
The Compliance and Contracts Coordinator is responsible for duties related to the oversight, integrity, and analysis of financial data. Duties include ARMICS testing and compliance, clinical affiliation agreement and MOU reviews for compliance with legal terms and conditions, procurement requisition reviews for expenditure monitoring and coding, auxiliary contract administration, vendor relations, and financial monitoring and reconciliations.
The coordinator oversees the college's ARMICS program to ensure strong internal controls by developing and reviewing policies and procedures. The coordinator is responsible for overseeing and monitoring college-wide contracts and agreements such as the bookstore, dining, vending, shredding, copiers, license agreements and leases. The coordinator will ensure services and revenues are received as outlined in the contract, serve as the liaison with vendors and/or Shared Services Center, and respond to questions from internal and external constituents. This position will present proposals, updates, and final reports to groups through verbal and written reports.
The coordinator works closely and collaboratively with each unit to strengthen existing compliance practices, such as reporting, the establishment of policies and procedures, training, and taking corrective actions as necessary.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
Demonstrated critical thinking and strong analytical skills and application of professional accounting principles and practices. Demonstrated understanding of compliance systems and controls with work experience conducting and overseeing compliance reviews and design processes for high-risk compliance issues and institutional compliance gaps. Working experience performing complex data entry in Excel and accounting information systems; account reconciliation; and, accountant level transactional processing. Experience gathering, researching, investigating, analyzing, reconciling, and evaluating large quantities of financial data; including reviewing and amending legal terms and conditions for contracts and agreements. Experience formulating, modifying, and implementing policies and procedures. Must have a strong attention to detail and exceptional organizational, analytical, and problem-solving skills. Demonstrated ability to use independent judgement and to manage and impart confidential information. The successful candidate must have outstanding verbal, written and interpersonal communication skills, ability to work effectively with a wide range of constituents in a diverse community; have high integrity and deep ethical standards.
Additional Considerations
Commonwealth of Virginia governmental accounting, budgeting, financial reporting and accountability, and/or procurement experience, preferably in higher education.Experience with PeopleSoft Accounting Information System (AIS) and PeopleSoft Student Information System (SIS) software.
Operation of a State Vehicle
No
Supervises Employees
No
Required Travel
None
Posting Detail Information
Posting Number
CLS_2597P
Recruitment Type
General Public - G
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
11/10/2023
Job Close Date
12/08/2023
Open Until Filled
Agency Website
https://virginiawestern.edu
Contact Name
HR Apps
Email
hrapps@virginiwestern.edu
Phone Number
540-857-7962
Special Instructions to Applicants
Documents verifying your identity and authorization to work in the United States must be presented upon employment. Only complete, on-line applications will be accepted. Applicants MUST complete all applicable sections of the application in order for online application materials to receive full consideration during the recruitment process.
Submission of online application must also include a resume and cover letter. Transcripts and/or an "other" document, such as a letter of reference or additional transcripts, are optional and may be included as part of the online application process. Incomplete on-line applications will not be accepted. Materials submitted via regular e mail attachment, postal mail, fax, or in person in lieu of the online application will not be considered. All documents must be received by 11:59 pm (EST) on the closing date.
This position is being filled competitively. In order for individuals with disabilities to be given preference for this opportunity under the Alternate Hiring Program, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (OARS). For veteran preference, or veterans with disabilities, veterans are encouraged to answer veteran status questions on the application and may be required to submit form D0214 to certify a veteran status.
Disabled persons can contact OARS to get their Certificate of Disability by using this link: https://www.vadars.org/drs/cpid/PWContact.aspx , or by calling OARS at 800- 552- 5019.
Additional Information
Background Check Statement Disclaimer
The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting
https://jobs.vccs.edu/postings/67507
Posting Summary
Working Title
Compliance and Contracts Coordinator
Role Title
Finan Svcs Spec II
Role Code
19032-SW
FLSA
Exempt
Pay Band
05
Position Number
28600114
Agency
Virginia Western Community College
Division
Virginia Western Community College (Div)
Work Location
Roanoke (City) - 770
Hiring Range
$53,351 to $70,000
Emergency/Essential Personnel
No
EEO Category
B-Professional
Full Time or Part Time
Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
No
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule
Monday - Friday 8 a.m. to 5 p.m.
Sensitive Position
No
Job Description
Virginia Western Community College is a two-year public institution of higher education operating under the Virginia Community College System, a statewide system of community colleges. The College operates under the policies established by the State Board for Community Colleges and the Virginia Western Community College Local Advisory Board.
Virginia Western is located on a 70-acre campus in southwest Roanoke, VA. The service region of the College includes Roanoke, Salem, Roanoke County, Craig County, Franklin County, and southern Botetourt County. The College was established in 1966 and has grown from an initial enrollment of 1,352 to its current annual enrollment of over 9,000 students in credit courses and more than 1,400 enrollments in fast-track workforce and continuing education courses.
Virginia Western Community College is accepting applications for a Compliance and Contracts Coordinator position in the Financial and Administrative Services Department with a focus on financial data, compliance, and contract administration. The earliest the successful candidate will begin employment will be January 10, 2024.
The Compliance and Contracts Coordinator is responsible for duties related to the oversight, integrity, and analysis of financial data. Duties include ARMICS testing and compliance, clinical affiliation agreement and MOU reviews for compliance with legal terms and conditions, procurement requisition reviews for expenditure monitoring and coding, auxiliary contract administration, vendor relations, and financial monitoring and reconciliations.
The coordinator oversees the college's ARMICS program to ensure strong internal controls by developing and reviewing policies and procedures. The coordinator is responsible for overseeing and monitoring college-wide contracts and agreements such as the bookstore, dining, vending, shredding, copiers, license agreements and leases. The coordinator will ensure services and revenues are received as outlined in the contract, serve as the liaison with vendors and/or Shared Services Center, and respond to questions from internal and external constituents. This position will present proposals, updates, and final reports to groups through verbal and written reports.
The coordinator works closely and collaboratively with each unit to strengthen existing compliance practices, such as reporting, the establishment of policies and procedures, training, and taking corrective actions as necessary.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
Demonstrated critical thinking and strong analytical skills and application of professional accounting principles and practices. Demonstrated understanding of compliance systems and controls with work experience conducting and overseeing compliance reviews and design processes for high-risk compliance issues and institutional compliance gaps. Working experience performing complex data entry in Excel and accounting information systems; account reconciliation; and, accountant level transactional processing. Experience gathering, researching, investigating, analyzing, reconciling, and evaluating large quantities of financial data; including reviewing and amending legal terms and conditions for contracts and agreements. Experience formulating, modifying, and implementing policies and procedures. Must have a strong attention to detail and exceptional organizational, analytical, and problem-solving skills. Demonstrated ability to use independent judgement and to manage and impart confidential information. The successful candidate must have outstanding verbal, written and interpersonal communication skills, ability to work effectively with a wide range of constituents in a diverse community; have high integrity and deep ethical standards.
Additional Considerations
Commonwealth of Virginia governmental accounting, budgeting, financial reporting and accountability, and/or procurement experience, preferably in higher education.Experience with PeopleSoft Accounting Information System (AIS) and PeopleSoft Student Information System (SIS) software.
Operation of a State Vehicle
No
Supervises Employees
No
Required Travel
None
Posting Detail Information
Posting Number
CLS_2597P
Recruitment Type
General Public - G
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
11/10/2023
Job Close Date
12/08/2023
Open Until Filled
Agency Website
https://virginiawestern.edu
Contact Name
HR Apps
hrapps@virginiwestern.edu
Phone Number
540-857-7962
Special Instructions to Applicants
Documents verifying your identity and authorization to work in the United States must be presented upon employment. Only complete, on-line applications will be accepted. Applicants MUST complete all applicable sections of the application in order for online application materials to receive full consideration during the recruitment process.
Submission of online application must also include a resume and cover letter. Transcripts and/or an "other" document, such as a letter of reference or additional transcripts, are optional and may be included as part of the online application process. Incomplete on-line applications will not be accepted. Materials submitted via regular e mail attachment, postal mail, fax, or in person in lieu of the online application will not be considered. All documents must be received by 11:59 pm (EST) on the closing date.
This position is being filled competitively. In order for individuals with disabilities to be given preference for this opportunity under the Alternate Hiring Program, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (OARS). For veteran preference, or veterans with disabilities, veterans are encouraged to answer veteran status questions on the application and may be required to submit form D0214 to certify a veteran status.
Disabled persons can contact OARS to get their Certificate of Disability by using this link: https://www.vadars.org/drs/cpid/PWContact.aspx , or by calling OARS at 800- 552- 5019.
Additional Information
Background Check Statement Disclaimer
The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting
https://jobs.vccs.edu/postings/67507
