Compensation Analyst

Salary: hourly rate of $33

Job Description/Scop of Work:

Sanford Federal, Inc. is seeking a compensation Analyst to manage and execute various tasks related to compensation surveys, data analysis, and pay structure alignment. The individual will collaborate with key stakeholders and Subject Matter Experts to ensure the effective implementation of the Performance-Based Work for the Department of Veterans Affairs (VA). The Compensation Analyst will be responsible for tasks ranging from kick-off meetings to survey purchasing, data analysis, and providing a cloud-based compensation survey database.

Responsibilities:

TASK 1:

Contract Kick Off Meeting: The Candidate shall hold a project kick-off meeting with a project advisory group comprised of key stakeholders and Subject Matter Experts (SMEs) to be identified by the VA PM. The Candidate shall schedule the kick-off meeting to be held no later than (10) business days after contract award or as agreed upon between the VA PM and Candidate. At the kick-off meeting, the Candidate shall review the details of their intended approach, work plan and project schedule.

SUBTASK:

1.1 Kickoff Meeting Minutes: The Candidate shall provide minutes to document the discussion during the kickoff meeting. Meeting minutes shall include the Candidate's presentation, meeting attendees, and staff roster.

1.2 Integrated Master Schedule of Deliverables: The Candidate shall develop and maintain an Integrated Master Project Schedule (IMPS) of deliverables assigned in accordance with this PWS. The IMPS shall contain Gantt charts, and work breakdown structure.

TASK 2 – PARA 2(B): VA Data Collection: The Candidate shall be responsible for ensuring receipt of VA employee salary data files, duty station files, LPS schedules, special rate schedule files, General Schedule (GS) locality pay schedules, Title 38 pay schedule files, Federal Wage System pay schedules, Senior Executive Service pay schedule files from VHA WMC HR CoE as needed. The Candidate will use these data files to provide detailed information to third-party survey sources on

behalf of VA.

SUBTASK 2.1: VA Data Reformatting: The Candidate shall be responsible for the entire survey submission process on behalf of VA. This includes providing detailed information using employee data files and location files (see Task 2) in order to provide VHA information requested from a variety of third-

party survey data companies/organizations that have been identified by VHA.

TASK 3 – PARA 2(A), (C), (D): Survey Collection/Purchasing and Analysis of Third- Party Surveys - Para 2(a): The Candidate shall purchase surveys on behalf of VHA.

SUBTASK 3.1: Data Analysis – Para 2(c) : The Candidate shall analyze the data collected from the third-party surveyors. This analysis shall include aggregation of the market data.

SUBTASK 3.2: Geographical Differential Analysis – Para 2(d): The Candidate shall provide geographical differentials (drilled down to city/state) for all VHA duty station locations to national survey data.

TASK 4 – PARA 2(C): Compensation Survey Database: The Candidate shall provide a cloud-based compensation survey database to be used by VHA employees working in human resource departments. This database shall be capable of the following:

A. Using established geographic differentials, solution shall apply a differential or percentage which is used to calculate survey data in order to populate salary information for a specific VHA duty station location. This survey data is then reported for all established VHA duty station locations for a wide variety of clinical, professional, administrative, technical, clerical, trade,

engineering, security/law enforcement, or other healthcare occupations.

B. HR specialists will be able to apply the appropriate differential to the desired city and state. The solution shall report the national survey data based on the geographic differential for the selected location.

C. The Candidate shall provide a listing of all VHA duty station locations and the geographic differential percentage applied for the specific duty station location.

D. The solution shall also provide job titles, job descriptions along with the corresponding VHA job match, and a list of participating establishments.

E. Survey data shall include the following components: minimum and maximum rates actually paid in a given job category, published minimum and maximum rates paid, mean salary, median salary, and percentile survey data, minimum, midpoint, and maximum reported rate ranges, along with additional data for premium or differential pay rates, bonuses, any performance or merit-based pay components, etc.

F. A version of all data files and/or reports provided by the Candidate shall afford VHA the ability to import the data to an external, cloud-based compensation system.

G. Reporting capability to export survey data from multiple surveys to excel and apply the appropriate geographic differential.

If required, the development of the compensation survey cloud-based solution will only be required during the base year.

SUBTASK 4.1 INSTRUCTION GUIDE FOR COMPENSATION: Candidate shall develop a survey deliverable instruction guide/training tool containing information on data definitions, instructions on how to utilize the solution, as well as a description of how the geographic differentials were determined and applied.

SURVEY FILE/ SOLUTION:

SUBTASK 4.2 INSTRUCTION GUIDE UPDATES: The Candidate shall refer to tasks 1 and 2 to update the compensation survey file/database. The file/database, along with the corresponding instruction guides, shall be updated each option year to include the newly collected VHA and third-party salary survey information. The updated compensation survey files/database and instruction guides will then be provided (or updated) to the VHA WMC HRCoE Program Manager based on an agreed upon delivery schedule.

TASK 5 :

PARA 2 (E): JOB ARCHITECTURE APPROACH: Candidate will assist VHA in clearly defining and aligning employees to career paths through career tracks and job leveling to support competitive benchmarking and compensation validation. Employee data will be mapped and integrated into the cloud-based survey data solution and VHA’s Human Capital Management System (HR Smart). The Candidate will analyze VHA’s current pay structures and provide potential redesign options that will promote fair and competitive compensation compared to the external market.

SUBTASK 5.1 EMPLOYEE MAPPING: Candidate will work collaboratively with VHA to conduct mapping of employees to the correct functions, families, career tracks and levels to align with the job architecture framework, prepare the information for upload to the compensation analysis modules (HCM Platform (currently HR Smart) and cloud-based survey data solution)

SUBTASK 5.2 VALIDATE JOB/EMPLOYEE DATA: Candidate will match job data and employee data in the cloud-based survey data system and provide and develop plan for integration of data into compensation analysis module in VHA’s HCM platform.

SUBTASK 5.3 BENCHMARKING: Candidate will conduct market benchmarking, create market composites, and summarize key findings/trends, and conduct analysis to identify outliers.

SUBTASK 5.4 PAY STRUCTURE ANALYSIS: Candidate will assess current state of VHA pay structure and provide guidance on aligning with competitive compensation practices. Candidate will conduct pay gap analysis to determine external and internal quality and prepare financial analysis and strategy to migrate to a new structure, to include total compensation analysis.

TASK 6: MONTHLY PROGRESS REPORT: The Candidate shall provide a monthly summary report detailing the status of the Candidate's work on the requirements of the PWS. The report shall include project issues which arose during the preceding month and the Candidate’s actions for resolutions.

TASK 7: QUARTERLY MEETING AGENDAS: The Candidate shall provide meeting management services each quarter during the Period of Performance. The Candidate shall schedule meetings, develop meeting agenda and topics, meeting related documentation. The meetings shall convey Candidate's work status in accordance with the deliverables.

SUBTASK 7.1: QUARTERLY MEETING MINUTES: The Candidates shall provide meeting minutes for each of the Candidate led quarterly meetings. Quarterly meeting minutes shall include the Candidate's presentation, meeting attendees, discussion points during the meetings, and actions, upcoming work related to the requirements.

Qualifications:

· Bachelor's degree in HR, Business, or related field.

· Proven experience in compensation analysis and survey management.

· Strong analytical and communication skills.

· Familiarity with cloud-based compensation survey databases.

Equal Opportunity Employer:

Sanford Federal is an equal opportunity employer. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability and would like to request a reasonable accommodation for any part of the employment process, please contact us at hr@sanfordfederal.com or 540-613-8285 (information about job applications status is not available at this contact information).

If successfully offered employment you must be able to submit proof of eligibility to perform services in the United States, where work is contracted. “_Our company participates in E-Verify.E-Verify is an Internet-based system that compares information from an employee’s Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security and Social Security Administration records to confirm employment eligibility.”_

Job Type: Full-time

Pay: $30.00 - $33.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Mansfield, OH 44906: Relocate before starting work (Required)

Work Location: In person