Committee And Program Administrator Elections

Job Summary
The overall purpose of this position is to support IEEE's committees and governance programs, focusing on the operational activities of the IEEE Election Oversight Committee and its corresponding subcommittees and Programs. This position will specifically coordinate all aspects of the IEEE President-Elect Campaign Program and the related and expanding IEEE-supported election programs. Major areas of responsibility include informing members about the candidates, coordinating electioneering and campaigning activities, providing resources to candidates to promote their candidacy, and informing members about the petition process and petitioners. This person will also collaborate with other committees and departments to build and maintain user-friendly resources, experiences, and events for IEEE members and volunteers.
This position will be largely responsible for IEEE's annual election-related communications including IEEE's internal and external digital presence and outreach to IEEE audiences, such as email messaging, meeting summaries, website and other digital platforms, and social media, as needed. The role will develop content based on election activity deliverables and ensure an enriching experience for the IEEE audience who will be engaging with the content.
The position reports to the Sr. Program Manager, Elections, and functions as an individual contributor. This position works under general supervision and authority.
Key Responsibilities

Additional Responsibilities

• Specific duties include but not limited to:
• Communications (40%)
• Maintains internal and external digital election communications platforms, working to make sure they are secure, accurate, and have the best possible user experience, ensuring optimal visibility as appropriate.
• Provides oversight and editorial rigor for email messaging, meeting communications, website, social media, and other digital and print content to ensure it is engaging, effective, and builds credibility.
• Prepares engaging, user-centric presentations for volunteer committee(s).
• Develops engaging content, as needed, in support of election initiatives.
• Supports creation of promotional materials, including graphics for both digital and print usage for elections-related promotions.
• Manages election digital content editorial calendar and execution, working with appropriate partners, as needed, to promote content via various platforms; ensures timely follow-up and execution.
• Plans, develops, and executes international, national, regional, or local digital communications, considering the needs of a global, diverse member audience participating in voting.
• Maintains routine contact with digital communication partners across the organization (including IEEE Information Technology, Experience Design and Branding, and IEEE.tv., etc.) to promote content as, appropriate, and oversee day-to-day content activities to support these promotions; interfaces with partners across the organization to cross-promote content, as appropriate.
• Maintains digital analytics and metrics for campaigns, digital presences, and works with appropriate groups to analyze and synthesize trends to support volunteer leadership.
• Supports needs of video content, potential video recordings, and other election volunteer support materials, as needed.
• Committee Administration (20%)
• Assists with virtual and in-person meeting and event planning for the Election Oversight Committee and Tellers Committee and related subcommittees, as needed, including requests, facilitation, and onsite support and collaboration with the IEEE Meeting, Conferences, and Events Department.
• Tracks and completes follow-up items.
• Creates reports for the Board of Directors.
• Elections Operations (30%)
• Supports the management of IEEE President-Elect candidate activities that include invitations for presentations at meetings/events/conferences and publications, travel budgets, expense reports, and coordinates with both candidates and volunteers at various events.
• Assists and advises other Organizational Units with expanding standardized election programs.
• Interfaces with IEEE volunteers to address elections content feedback and requests.
• Manages other election-related activities and projects as assigned to accomplish the organization's goals.
• Ensures compliance of IEEE-initiated Election efforts with IEEE governing documents.
• Develop and assist with education about the election and election guidelines.
• Other Projects and Programs (10%)
• Contributes to department projects as assigned.

Education

• Bachelor's degree or equivalent experience in Marketing, Communication, or related field Req

Work Experience

• 4-7 years cumulative work experience with some related communications experience Req
• digital media experience (samples requested) Pref

Skills and Requirements

• Excellent skills in Microsoft Office & G suite applications; technologically savvy
• Intermediate proficiency in Excel or SmartSheet required; Advanced proficiency preferred
• Excellent written and verbal communication skills
• Basic website management experience and /or knowledge of CMS or WordPress platforms and HTML
• Highly organized with attention to detail
• Familiarity with developing project requirements and plans
• Ability to work in cross-functional and solutions-oriented team
• Ability to manage several projects simultaneously and comfortable with meeting tight deadlines
• Proactive and motivated
• Proven project and time management skills
• Uses discretion and good judgment
• Professionalism and ability to maintain confidentiality is a must
• Ability to create and sustain effective relationships with volunteers and staff
• Must be able to travel domestically and internationally 2-3 times per year

Other Requirements:
As defined in IEEE Policies, individuals currently serving on an IEEE board or committee are not eligible to apply.
PLEASE NOTE: This position is not budgeted for employer-sponsored immigration support, this includes all persons in F (both CPT and OPT), J, H, L, or O status.
='For information on work demands and conditions required for this position, please consult the reference document, "Physical, Mental, and Work Environment Standards for IEEE Positions." This position is classified under ' Category I - Office Positions '.
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'IEEE is an EEO/AAP Employer/Protected Veteran/Disabled
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'Disclaimer: This job description is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management's right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons. '