Collections Manager

Description

The Collections Manager is the primary staff member charged with maintaining the Brazoria County Historical Museum’s collections and the records that document them. The Collections Manager works with Museum staff and volunteers as well as other professionals to ensure that the Museum’s collections are properly documented, stored, and displayed in the Museum itself or on loan to another institution. The Collections Manager plays an important role in establishing and achieving goals to improve the care and preservation of and access to the Museum’s collections and may be called upon to lead projects in these areas, such as with emergency preparedness and building security.
M-F, 8a – 5p and additional hours as needed

Example of Duties

ESSENTIAL FUNCTIONS: - Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Manages the Museum’s three-dimensional artifact collection as well as items on loan to and from the Museum; performs acquisition, accession, registration, and storage of collection items. Maintains the collections management database (currently, Past Perfect) and object files.
• Provides basic conservation, preservation, and security of collection items by monitoring the museum’s environmental controls, fire protection system, and security system and related reports.
• Creates digital records and digital copies of the artifact collections as well as maintains all records related to collection items.
• Ensures the safe and proper handling and transportation of all incoming and outgoing loan items and associated paperwork.
• Contributes to exhibition planning, installation, and take-down, especially promoting the use of items from the Museum’s collection as well as through loans from other institutions.
• Assists with grant preparation and/or secures contributions in relation to the position’s responsibilities; recruits, trains, and supervises volunteers; participates in special Museum projects when necessary; and, serves as a liaison on behalf of the Museum when appropriate.
• Responds to research questions and interacts with Museum visitors.

Qualifications

MINIMUM QUALIFICATIONS:
Education, Experience and Training Guidelines:
Bachelor’s degree from an accredited four-year college or university in museum studies, history or a closely related filed; AND at least three years’ experience; OR an equivalent combination of education, training and experience as determined by Human Resources.
Knowledge of:

• AAM Code of Ethics for Museums;
• Past Perfect software preferred;
• Nomenclature for museum;
• Basic preservation and storage requirements;
• Standard museum guidelines;
• Calculating figures and amounts such as discounts, interest, commissions, proportions, precentages, are, circumference, and volume;
• Applying concepts of basic algebra and geometry;
• Modern office equipment;
• Applicable local, state and Federal statutes, rules, codes and regulations;
• Department policies, procedures and regulations covering specific areas of assignment.

• Interpreting an extensive variety of technical instructions in mathematical, written, oral, schedule
• or diagram form and dealing with several abstract and concrete variables;
• reading, analyzing, and interpreting general business periodicals, professional journals, technical procedures, or governmental regulations;
• Communicating effectively, both orally and in writing, in a tactful and courteous manner;
• Establishing and maintaining cooperative working relationships with managers, supervisors, employees, external public agencies and organizations, vendors, suppliers, community organizations, and the general public;
• Using initiative, discretion and decision making within established procedures, guidelines and rules;
• Defining problems, collecting data, establishing facts and drawing valid conclusions;
• Building effective work teams and providing positive, effective customer service;
• Implementing and developing programs specific to the mission of this department;
• Adjusting to constantly changing projects and prioritizing job tasks;
• Maintaining excellent organization;
• Performing work in a safe and timely manner using mature, independent judgement;
• Operating a personal computer and various department used software applications.

Supplemental Information

DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Brazoria County is a local government entity that offers competitive salaries with an excellent benefits package, which includes:
Government Pension through TCDRS with 7% fixed interest and a county match of 2:1 at retirement; we do not pay into Social Security but instead contribute to a 457 Deferred Compensation Plan as an additional savings for retirement (AUL).
Reasonable medical/dental health insurance (Aetna) for employees and dependent coverage rates.
Section 125 Cafeteria Plans including- Aflac, Humana and others; free LTD; free Life Insurance coverage 3x annual salary with a cap of $150K; with AD&D.
Free employee health clinic, EAP; 14 paid holidays, vacation and sick benefits, free telemedicine services.
At retirement, a free paid up $50K Life Insurance policy; a 401h retiree medical reimbursement plan.