Address
Form of workSummary
Coordinating with the Principal Investigator, university, department, and central administration, the
Clinical Research Coordinator helps to ensure that Clinical Research and related activities are performed
in accordance with federal regulations and university and sponsoring agency policies and procedures.
Assists in the development of materials and tools necessary to appropriately train individuals involved in
the conduct of the study around issues related to, but not limited to, protocol requirements, schedule of
visits, execution of research plane. Maintains documentation of training. Other duties as assigned.
Typical Duties
Administrative:
• Coordinates with Principal Investigator (PI) and school, department, and central administration
to help ensure that Clinical Research and related activities are performed in accordance with
federal regulations and university and sponsoring agency policies and procedures.
• Assists PI in development of materials and tools necessary to appropriately train individuals
involved in the conduct of the study around issues related to (but not limited to) protocol
requirements, schedule of visits, execution of research plan. Maintains documentation of
training.
• Assists PI to assure that all key personnel or persons 'engaged' in the research project have met
training requirements in accordance with federal regulations and university and sponsoring
agency policies and procedures.
• Cooperates with university compliance and monitoring efforts related to sponsored program
administration and reports instances of noncompliance to the appropriate compliance office.
Coordinates and facilitates monitoring and auditing visits. Notifies appropriate institutional
officials of external audits by FDA and sponsors.
• Collaborates with PI and institution to respond to any audit findings and implements approved
recommendations.
• Cooperates with university and sponsoring agency compliance and monitoring efforts related to
human research participant protection and reports instances of noncompliance to the
appropriate compliance office.
Research:
• Reviews and develops a familiarity with the protocol, eg: study proceedings and timelines,
including and exclusion criteria, confidentiality, privacy protections.
• Assists PI in communication of study requirements to all individuals involved in the study.
Provides appropriate training and tools for study team members. Documents date of training
and signatures of study personnel trained on study specific training log.
• Collects documents needed to initiate the study and submit to the sponsor (eg: FDA Forms 1572,
CVs, etc.).
• Works with the PI to develop and implement recruitment strategies in accordance with HRPO
(IRB) requirements and approvals.
• Conducts or participates in the informed consent process including interactions with the HRPO
(IRB) and discussions with research participants, including answering any questions related to
the study. Obtains appropriate signatures and dates on forms in appropriate places. Assures
that amended consent forms are appropriately implemented and signed.
• Screens subjects for eligibility using protocol specific inclusion and exclusion criteria,
documenting each potential participant's eligibility or exclusion.
• Registers participants to the appropriate coordinating center (if multi-site study).
• Registers each participant in the billing matrix to ensure billing of study procedures to the
appropriate funding source.
• Coordinates participant tests and procedures.
• Collects data as required by the protocol. Assure timely completion of Case Report Forms.
• Maintains study timelines.
• Maintains adequate inventory of study supplies. If handling investigational drugs/devices,
follows the sponsor protocol and/or VCU Policy on investigational Drug/Device Accountability.
• Completes study documentation and maintains study files in accordance with sponsor
documentation, narrative notes if applicable, case report forms, and investigational material
accountability forms.
• Retains all study records in accordance with sponsor requirements and university policies and
procedures.
• Maintains effective and ongoing communication with sponsor, research participants and PI
during the course of the study.
• Assists PI in preparation of any modifications to the scientific protocol in accordance with
federal regulations and university and sponsoring agency policies and procedures.
• Assists the PI in submission of accurate and timely closeout documents to applicable federal
agencies, university entities, and the sponsoring agency in accordance with federal regulations
and university and sponsoring agency policies and procedures.
• Arranges secure storage of study documents that will be maintained according to university
policy or for the contracted length of time, whichever is longer.
• Assists in preparation of informed consent process.
Essential Qualifications
• Bachelor's degree or equivalent related experience
• Several years progressively responsible work experience
• Formal Clinical Research education and experience
• Ability to work in a fast-paced, demanding, and diverse environment and adapt to changing
client status, regulations, and work environment
• Demonstrated knowledge of medical terminology
• Excellent discretionary decision-making skills
• Independent, self-motivated, and organized
• Detail-oriented; excellent problem-solving skills
• Excellent written, verbal and interpersonal skills
• Demonstrated experience working in and fostering a diverse faculty, staff, and student
environment or commitment to do so as a staff member at VCU.
Preferred Qualifications
Experience in human subject research participants with neurological disorders
• Experience with regulatory submissions/compliance to both local and central IRB's
• RN, NP or LPN eligible for license in Virginia
• Familiarity with REDCap database
• Experience administering validated survey instruments
Position is Open Until Filled
This is a restricted position with no set end date; continued employment is dependent upon project need, availability of funding, and performance.
ORP Eligible: No
Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCU's sponsored research, the School of Medicine is internationally recognized for patient care and education. All full-time university staff are eligible for our generous benefits package that includes choices for health, vision, and dental coverage, life-insurance, short and long-term disability coverage, retirement planning, tax-deferred annuity and cash match programs, flexible spending accounts, tuition benefits, significant paid-time off, 12 paid holidays, and more. Explore our benefits further here: https://hr.vcu.edu/current-employees/benefits/university-and-academic-professional-benefits/
Virginia Commonwealth University is an equal opportunity, affirmative action university providing access to education and employment without regard to race, color, religion, national origin, age, sex, political affiliation, veteran status, genetic information, sexual orientation, gender identity, gender expression, or disability.
Please note that if you are employed as a university employee working in any of the health system's facilities, you will need to follow VCU Health System policies, which will include but will not be limited to, vaccination requirements.
The School of Medicine continuously strives for our workplace and learning environment to reflect the demographic and social milieu of the communities we serve. All qualified applicants are encouraged to apply.
UNIVERSITY JOB CODE: Clinical Research Coordinator (34111 - 34113)
