Clinic Office Manager

Legent Health is looking for a Clinic Office Manager to join our team. We seek talented partners transforming healthcare, one patient at a time.

Minimum Requirements

• Associates degree preferred.
• High School Diploma or GED required.
• May substitute an Associate’s degree with four (4) years of relevant experience.
• Two (2) years of Business supervisor experience.
• Minimum one-year consumer collection experience in a high call volume.
• Medical Collections experience.
• Customer Service, experience in a high call volume.
• Computer experience required in windows, spreadsheet, word processing, and EHR
• Clinical Management experience (outpatient physician office) 3+ years (Required)
• Athena EHR experience (Required)
• Knowledge of contracting and credentialing processes (Required)
• Knowledge of billing and revenue cycle management in a physician practice (preferred)
• Desired previous specialties: Spine, Orthopedics, Neurosurgery, Pain Management, Surgery (preferred)

Compensation and Benefits

• COMPETITIVE PAY
• VISION
• MEDICAL
• DENTAL
• PTO Accrued
• 401K

Position Summary

Ensures all Clinic Office operations are functioning accurately and timely for proper generation of management reports and cash flow. Follows legal guidelines and instructions by the medical record service or Health Information Supervisor to ensure prompt completion, filing and retrieval of the medical record.

Position Responsibilities

• Supervision of all office functions including reception, admitting, and accounts receivable management.

• Responsible for staff adherence to all Business Office Policies and Procedures.

• Assist the Director of Revenue Cycle in all functions of Revenue Cycle.

• Holds periodic staff meetings to assure coordination of efforts.

• Conducts periodic performance reviews on all Business Office Staff.

• Monitor workload and personnel needs of Business Office.

• Trains, develops, and motivates Business Office Staff.

• Prepares and provides analysis of monthly financial and management reports.

• Monitors cash flow and assists accounting department with monthly analysis.

• Responsible for daily cash management procedures. Receives and accounts for all cash received in accordance to the facility policy.

• Disburses and ensures disbursement of cash in accordance to the facility policy.

• Reviews insurance contracts to assure accurate contractual reimbursement and collections and adherence to Business Office policies and procedures.

• Maintains good working relationships with payors.

• Maintains good working knowledge of insurance payors reimbursement.

• Communicates updates and requirements to Business Office personnel on an as needed basis.

• Maintains inventory of forms and office supplies.

• Resolves problems within department as they arise.

• Prepares analysis reports for annual outside audit.

• Responsible for verification that the backup process is maintained daily.

• Reviews all business procedures and recommends adjustments to Director of Revenue Cycle on an as needed basis and as required by regulatory standards.

• Monitors fee schedule and submits suggested changes to Director of Revenue Cycle.

• Periodically reviews computerized fee schedule and that all changes to fee schedule, once approved, have been implemented in computer system.

• Assumes any other responsibilities that may be assigned by the Director of Revenue Cycle on an as needed basis.

• All other duties as assigned.

*****LEGENT HEALTH PROVIDES SERVICES THROUGHOUT THE TEXAS AND FLORIDA AREAS TO INCLUDE BUT NOT LIMITED TO SAN ANTONIO, AUSTIN, PLANO, CARROLLTON, FRISCO, HOUSTON, CONROE, TOMBALL, CORPUS CHRISTI, AND DELRAY BEACH *****

Legent Health is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Legent Health participates in the E-Verify program. Follow the link below for additional information.

E-Verify: http://www.uscis.gov/e-verify

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