Clerk I - Confidential

CLERK I

DISTINGUISHING FEATURES OF THE CLASS: This is a clerical position involving planning and administering clerical activities and the independent performance of the more complex clerical tasks. Frequent exercise of independent judgment and a high degree of decision making are required of employees in this class. Direct supervision is received from a department head or other administrative supervisor, but the employee may have wide latitude in the performance of duties. Direct supervision may be exercised over a clerical staff. Performs related work as required.

TYPICAL WORK ACTIVITIES:

Plans, assigns and reviews clerical work and instructs employees in the duties of specialized clerical work;

Performs the more difficult and complex clerical tasks;

Schedules work loads and coordinates work flow with that of other units;

Analyzes clerical procedures and suggests changes to increase efficiency;

Inaugurates approved changes;

Conducts correspondence on matters in which policies and procedures are well defined;

Responds to requests from other governmental agencies and from the public for information about

department policies, procedures and pertinent laws;

May assist in the preparation of departmental reports;

May perform personnel functions and maintain personnel records;

May assist in the collection of budget data and the preparation of budget information;

May requisition supplies and maintain inventory records;

May coordinate the operation of automated record keeping systems.

ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of office practices, procedures, equipment and terminology;

Knowledge of business arithmetic and English;

Ability to plan, assign and supervise the work of clerical assistants;

Ability to follow complex oral and written directions;

Ability to readily acquire familiarity with departmental organization, functions, laws, policies and

regulations;

Ability to prepare correspondence and reports;

Ability to use a typewriter-style keyboard;

Ability to deal effectively with other employees and with the public;

Ability to solve relatively complex clerical problems;

Initiative.

FULL PERFORMANCE KNOWLEDGE, SKILLS AND ABILITIES:

All the Entry Level KSA’s PLUS

Knowledge of Department’s policies and procedures.