Clerk, Campus (Elem)

Days Employed: 192 days

Pay Grade: Paraprofessional Level 3

Primary Purpose:

Under direct supervision provide reception and clerical assistance for the efficient operation of the campus office.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Typing, word processing and file maintenance skills

Effective organizational, communication, and interpersonal skills

Experience:

Three years’ clerical experience.

Good telephone skills.

Major Responsibilities and Duties:

• Maintain complete and systematic records of campus financial transactions according to established procedures and generally accepted accounting principles.
• Process and account for all money generated and distributed in school sponsored activities, including receipt of cash and preparing and making cash deposits.
• Call parents to verify student absences as needed.
• Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
• Greet and direct campus visitors and assist parents in checking students in and out of school.
• Assist with the receipt and distribution of student materials, including homework requests.
• Maintain visitor log and issue visitor passes.
• Receive, sort, and distribute mail, messages, documents, and other deliveries.
• Collect and enter attendance and PEIMS data into established database and verify accuracy according to established procedures.
• Prepare and print report, including attendance reports, grades, class or personnel rosters, end-of-semester reports, or accounting reports.
• Maintain physical and computerized records, including student cumulative folders, progress and failure reports, class rosters, grade books, and schedule changes if applicable.
• Enter student data into appropriate databases and assist parents, students, and faculty with questions regarding student attendance.
• Report all attendance problems to designated administrator.
• Maintain confidentiality.
• Request transcripts and records from other schools.
• Coordinate grading process, including processing of scan sheets, verification and correction of grades, and printing and distribution of report cards.
• Prepare monthly and other periodic campus financial reports.
• Prepare requisitions, correspondence, and transcripts using typewriter or personal computer.
• Prepare documents and lists for honor roll, awards assemblies, and other student recognition programs.
• Sub for Nurse when necessary.
• Responsible for school pictures and textbooks.
• Prepare monthly and other periodic campus financial reports and assist with budget preparation and sundry account.
• Maintain physical and computerized files and records.
• Record staff absences and arrange for all substitute teachers.
• Type all payroll reporting forms for staff, file office copies, and send on to payroll.
• Prepare bi-weekly (time card) and monthly payrolls for staff.
• Organize tutoring time cards, copy and send to School Improvement Office
• Order all supplies for the school and replenish items to supply cabinets for staff as needed.
• Ability to maintain accurate and auditable records.
• Ability to use personal computer and software to develop or maintain spreadsheets and databases, and do word processing.
• Proficient typing, keyboarding, and file maintenance skills.
• Strong organizational, communication, and interpersonal skills.
• Ability to use personal computer and software to develop spreadsheets and databases, and do word processing.
• Proficient typing, keyboarding, file maintenance, and 10-key skills
• Ability to meet established deadlines and follow written instructions & oral instructions
• Knowledge of grammar for written memos and basic math skills.
• All other duties as assigned.

Supervisory Responsibilities:

None

Equipment Used:

Personal computer, typewriter, printer, calculator, copier, fax machine, and shredder.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.