Clerical Assistant Iv

Energize your future and join our team as we pursue a reliable, sustainable, cleaner energy future. At our Fortune 1000 diversified energy company, you’ll find a friendly, community-minded environment, with flexible work schedules, opportunities for growth and development, and competitive pay and benefits.
New Jersey Natural Gas (NJNG), a subsidiary of New Jersey Resources is seeking a Clerical Assistant IV to provide administrative support for the NJNG Training department.
Major Responsibilities:

• Administer all preparation for Operator Qualification (OQ) training.
• Serve as an administrator for Northeast Gas Association OQ Onboard website.
• Identify employees due for qualification and requalification testing according to company policy and OQ Plan.
• Verify employee information is accurate, making any corrections necessary.
• Create and maintain employee training folders assuring all testing and sign off material is included according to trainee’s job function.
• Assist in creating and updating excel spreadsheets for use in assigning testing schedule.
• Assist in grading employee test, scan into file, and forward results to supervisor.
• Keep filed results and database up to date.
• Update and print all student review sheets and sign on instructions for testing.
• Coordinate, order and set up lunch for trainees.
• Track and verify expenditures for proctoring and catering services, create reports and purchase requisition; forward to Accounts Payable for payment.
• Perform special project work as needed.
• Enter employee into ITS database, create user profile and assign courses and tasks based on job role.
• Keep database accurate and up-to-date, noting changes in employment status, name and function/position.
• Supervise examinations, ensure fairness and integrity during testing situations and become certified as an NGA site proctor.

Position Specifications:

• High School Diploma or equivalent is required
• At least years 2 experience in a training environment is required
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), Time Reporting, Concur, Query and Oracle, Calendar and Travel Management.
• Demonstrated ability to self-manage and accurately complete tasks with/or without supervision with emphasis on time management.
• Excellent communication and interpersonal skills.
• Resourceful and self-motivated with a strong sense of ownership in areas of responsibility.
• Excellent organizational skills with attention to detail.
• The above job description is reflective of the primary duties of this position and in no way limits the supervisor from assigning any other duties, responsibilities or initiatives as deemed necessary.

New Jersey Resources is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity and/or expression, national origin, disability, veteran, or other protected status.

Flexible schedule