Address
Form of workEssential Duties
1. Supervises the administrative functions of the office with responsibility for the training and development for a minimum of two full time staff members. 2. Ensures communication with various projects and initiatives in a timely and efficient manner. Researches information on a wide variety of topics and events requiring contact with university officials, faculty, etc. Prepares and contributes to the preparation of reports, briefings, presentations and responses on strategic initiatives as appropriate. 3. Analyzes and manages sensitive issues for the office, exhibiting a high degree of discretion and confidentiality. 4. Reads through various contracts/agreements, summarizes key terms, and tracks compliance with those terms. 5. Determines office priorities and secures temporary help as necessary. Designs and implements policies, procedures and systems to enhance office production and efficiency. 6. Oversees the preparation of correspondence, reports, nominations, recommendations, and other materials. 7. Conducts budgetary and cost analyses on office activities. Supervises financial activities and develops systems for tracking expenditures. Reviews and reconciles administrative budget and prepares and monitors financial data. 8. Manages calendars and prioritizes activities. Ensures calendar flexibility. 9. Ensures meeting materials, presentations, speeches, etc. are prepared in advance and that preparations for all future calendar events are on schedule. 10. Oversees the coordination of events and special projects for the office. 11. May perform other duties as assigned.
Required Education and Experience
Bachelor's Degree in a related field and a minimum of three years of related work experience or an equivalent combination of education and experience.
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
Position Focus:
Reporting to the Manager, Administrative & Academic Affairs, serve as Chief of Staff for the Cancer Center with responsibility for supporting and directing all facets of the administration and operations of the Director's Office. Manage the flow of people and information through the Director's Office office and represent the Director's interest through contacts with individuals both inside and outside the organization.
Preferred Education, Experience and Skills:
Experience in senior level academic administration or comparable executive setting. Bachelor's degree and 3-5 years of experience in progressively responsible management situations of administrative, leadership and/or supervisory capacity or equivalent combination of experience and education. Advanced computer skills including Microsoft Office Suite, Outlook, Zoom and search engines.
Posting Disclaimer
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
EEO Statement:
University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale's Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
Required Skill/Ability 1:
Ability to be a dedicated and self-motivated employee with a positive "can do" attitude that supports the mission of the school. Prior supervisory demonstrated ability required. Ability to represent the Director and Yale Cancer Center well in working collegially with peers and colleagues within and outside the University.
Required Skill/Ability 2:
Demonstrated possession of sound independent judgement, intuition and common sense with excellent attention to detail and ability to prioritize and handle many tasks simultaneously in a complex, fast paced environment. Provides extensive coordination for the development and support of events of varying scale and scope.
Required Skill/Ability 3:
Superior interpersonal skills and ability to interact with faculty, staff, students and administrators at all levels with a highly professional demeanor and excellent customer service skills. Ability to deal with complex issues and sensitive situations that require confidentiality and discretion.
Required Skill/Ability 4:
Highly developed oral and written communication skills necessary to effectively deal with individuals both inside and outside the organization from diverse backgrounds.
Required Skill/Ability 5:
Highly adaptable, demonstrates creativity, innovation, flexibility and willingness to accept challenges. Demonstrates willingness to adapt to change based on specific needs and requirements.
COVID-19 Vaccine Requirement
The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:
https://covid19.yale.edu/health-guidelines
1. Supervises the administrative functions of the office with responsibility for the training and development for a minimum of two full time staff members. 2. Ensures communication with various projects and initiatives in a timely and efficient manner. Researches information on a wide variety of topics and events requiring contact with university officials, faculty, etc. Prepares and contributes to the preparation of reports, briefings, presentations and responses on strategic initiatives as appropriate. 3. Analyzes and manages sensitive issues for the office, exhibiting a high degree of discretion and confidentiality. 4. Reads through various contracts/agreements, summarizes key terms, and tracks compliance with those terms. 5. Determines office priorities and secures temporary help as necessary. Designs and implements policies, procedures and systems to enhance office production and efficiency. 6. Oversees the preparation of correspondence, reports, nominations, recommendations, and other materials. 7. Conducts budgetary and cost analyses on office activities. Supervises financial activities and develops systems for tracking expenditures. Reviews and reconciles administrative budget and prepares and monitors financial data. 8. Manages calendars and prioritizes activities. Ensures calendar flexibility. 9. Ensures meeting materials, presentations, speeches, etc. are prepared in advance and that preparations for all future calendar events are on schedule. 10. Oversees the coordination of events and special projects for the office. 11. May perform other duties as assigned.
Required Education and Experience
Bachelor's Degree in a related field and a minimum of three years of related work experience or an equivalent combination of education and experience.
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
Position Focus:
Reporting to the Manager, Administrative & Academic Affairs, serve as Chief of Staff for the Cancer Center with responsibility for supporting and directing all facets of the administration and operations of the Director's Office. Manage the flow of people and information through the Director's Office office and represent the Director's interest through contacts with individuals both inside and outside the organization.
Preferred Education, Experience and Skills:
Experience in senior level academic administration or comparable executive setting. Bachelor's degree and 3-5 years of experience in progressively responsible management situations of administrative, leadership and/or supervisory capacity or equivalent combination of experience and education. Advanced computer skills including Microsoft Office Suite, Outlook, Zoom and search engines.
Posting Disclaimer
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
EEO Statement:
University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale's Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
Required Skill/Ability 1:
Ability to be a dedicated and self-motivated employee with a positive "can do" attitude that supports the mission of the school. Prior supervisory demonstrated ability required. Ability to represent the Director and Yale Cancer Center well in working collegially with peers and colleagues within and outside the University.
Required Skill/Ability 2:
Demonstrated possession of sound independent judgement, intuition and common sense with excellent attention to detail and ability to prioritize and handle many tasks simultaneously in a complex, fast paced environment. Provides extensive coordination for the development and support of events of varying scale and scope.
Required Skill/Ability 3:
Superior interpersonal skills and ability to interact with faculty, staff, students and administrators at all levels with a highly professional demeanor and excellent customer service skills. Ability to deal with complex issues and sensitive situations that require confidentiality and discretion.
Required Skill/Ability 4:
Highly developed oral and written communication skills necessary to effectively deal with individuals both inside and outside the organization from diverse backgrounds.
Required Skill/Ability 5:
Highly adaptable, demonstrates creativity, innovation, flexibility and willingness to accept challenges. Demonstrates willingness to adapt to change based on specific needs and requirements.
COVID-19 Vaccine Requirement
The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:
https://covid19.yale.edu/health-guidelines
