Chief Finance & Administrative Officer

Description

Animal Friends is seeking a full-time Chief Finance & Administrative Officer (CFAO) to oversee the financial and administrative functions of this dynamic organization. Responsibilities include budget development and management, cash flow and investment monitoring and reporting, coordination of annual audits, supporting financial fluency of staff leaders, and developing and maintaining best practices for finance and accounting, human resources, volunteer management, technology and facilities management.

The CFAO reports directly to the President & CEO and provides leadership to the Finance Committee. This position directly supervises 4-5 staff members and oversees their performance management and professional development.

The successful candidate will be an experienced professional with significant leadership and financial management experience in the non-profit sector. Proven track record of balancing immediate needs of the organization with long-term vision and goal planning is necessary. Animal Friends is a high volume, fast paced organization requiring compassionate understanding of our mission and goals in order to support strategic planning for the long-term fiscal health of the organization. 

More broadly, the CFAO is expected to be a positive ambassador of the organization promoting a team-focused, solution-based atmosphere, balancing our compassionate work with fiscal responsibility. Our leadership team holds a big-picture view of animal welfare, and the CFAO must be able to provide guidance and direction in emotional situations while remaining poised and professional. We expect our staff to be comfortable interacting with cats, dogs and rabbits of varying sizes, temperaments and backgrounds and serving as an advocate for their care and rehoming. As with every position within Animal Friends, this position is expected to promote the organization's mission, vision, culture, and policies while supporting an environment of collaboration, teamwork, and mutual respect. 

Essential Functions:

• Contribute to the strategic and tactical direction of the organization.
• Interact with stakeholders and promote the vision, mission, and culture of the organization.
• Lead and support the Finance, Human Resources, Volunteer & Administrative Services, and Maintenance departments.
• Liaise with the insurance broker to ensure adequate, comprehensive, and cost-effective insurance coverage; develop and implement risk mitigation strategies.
• Liaise with the outsourced information technology and telecommunication service providers.
• Champion an enthusiastic, highly effective, collaborative work environment consistent with the organization's culture statement
• Leverage volunteer talent by engaging their assistance within the department.

Finance

• Provide visibility and strategic analysis of the financial strength of the organization.
• Ensure adequate financial controls exist to protect the financial and physical assets of the organization.
• Continually evaluate and streamline manual processes, leveraging technology whenever beneficial to bring efficiencies and enhanced capabilities.
• Oversee daily cash flow; identify, monitor, and collaborate with staff leaders to ensure budget compliance on a consistent basis.
• Monitor and manage activity in cash accounts.
• Oversee processing of bi-weekly payroll and transfer funds to the 401(k) plan
• Oversee process of bi-weekly and interim payables
• Work with development department to ensure grant and fund compliance including reporting.
• Mark-to-market the endowment fund monthly and assets held in trust quarterly.
• Analyze financial performance monthly and prepare financial dashboard for the Board of Directors
• Provide quarterly financial statements and semi-annual covenant compliance calculations to mortgage lender.
• Lead the Finance Committee in collaboration with Board Treasurer
• Periodically review and provide interest rate forecasts, scenario analysis, and its impact on financial performance      
• Continuously search for prudent ways to reduce our expenses.
• Prepare and interpret cost/benefit analyses for new initiatives.
• Ensure the accurate preparation and distributions of annual W-2s, 1099s, and 1095Cs.
• Manage the annual audit, review resulting audited financial statements, all required government filings, and      management letter.
• Manage the annual workers compensation insurance audit.
• Review annual 5500, employer 401(k) contribution calculation, and annual plan maintenance.
• Keep up to date on legislative changes affecting the accounting and finance functions and ensure we are compliant.

Human Resources

• Ensure compliance of HR policies across the organization.
• Develop/update organizational HR policies with input of leadership and HR attorney.
• Support and monitor performance management plan, annual performance evaluations and support HR team as needed with on-going performance related issues.
• Oversee vision, development and coordination of all-staff informational meetings, trainings and professional development.
• Provide analysis and guidance regarding staff compensation.
• Liaise with Human Resources attorney.

Administrative Services

• Provide oversight and guidance to the volunteer program to support strong communication, program development, growth, and a continued steam of community-based support.
• Evaluate and support technology and other process improvements.
• Develop and manage short- and long-range facilities plan that supports necessary capital improvements.
• Oversee all systems and maintenance contracts to ensure cost-effectiveness and compliance.

Other:

• Full-time, exempt position
• 4-5 direct reports
• Location: Ohio Township, PA
• 4 days in office, 1 day remote (after transition period)
• Competitive compensation and benefits package

Requirements

Qualifications and Experience:

• A minimum of five years of relevant experience in a similar role including non-profit leadership position in a finance role and operations experience managing direct reports.
• CPA or other relevant qualifications a plus.
• In-depth knowledge of non-profit finance and accounting principles and best practices.
• BS/BA in accounting, finance, or relevant field.
• High level analytical skills in the area of fiscal management, human resources and operations.
• Excellent communication and interpersonal skills.
• Proficiency in the use of MS Office and financial management software (QuickBooks) and other budgeting software.
• Experience in animal welfare or related field helpful.

Knowledge, Skills, and Abilities:

• Possess a thorough knowledge of the laws and regulations surrounding 501(c) (3) charitable organizations, payroll, taxes, workers compensation, unemployment compensation.
• Have a thorough knowledge of finance, accounting, human resources, and non-profit government filing regulations.
• Able to exercise tact, understanding and diplomacy in all professional settings and set an expectation for a collaborative and supporting work environment.
• Can remain poised and focused when dealing with competing priorities or when unexpected changes happen.
• Must have integrity and operate in an ethical, transparent manner.
• Have a sincere commitment to the mission and vision of Animal Friends.