Address
Form of workOrg. Setting and Reporting
The position is located in the Secretariat of the Headquarters Committee on Contracts (HCC) and Headquarters Property Survey Board (HPSB), Office of the Under-Secretary-General for Management Strategy, Policy and Compliance (DMSPC OUSG). Within delegated authority, the Chair will be under the direct supervision and guidance of the Director of the Office of the Under-Secretary-General.
Responsibilities
HCC & HPSB - Convenes and presides over meetings of the Headquarters Committee on Contracts (HCC) and of the Headquarters Property Survey Board (HPSB); convenes emergency and special meetings of the HCC and/or HPSB to deal with urgent requirements. - Reviews and makes recommendations to the officials with delegated authority for the award of contracts of major procurement, and the disposal and write-off of UN assets, as per the delegation of authority framework. - Ensures that outputs produced by the HCC and HPSB maintain high-quality standards; that reports, meeting minutes and recommendations are timely, clear, objective and provide an accurate reflection of the HCC and HPSB deliberations and they meet required standards to ensure they comply with the respective mandates. - Provides leadership in the development of innovative and/or change management programmes with an aim and continuously improving the efficiency and effectiveness of the HCC and the HPSB and of end-to-end business processes they support. - Contributes to the formulation and enhancement of the Organization's overall strategies and policies in the areas of procurement and property management, by participating in various committees, preparing documents on policy issues, and acting, as required, in an advisory capacity to the Director of the Office of the Under-Secretary-General for Management Strategy, Policy and Compliance (USG/DMSPC), to the USG, and to the Controller. - Contributes to the design and setup of inter-agency strategies, policies and mechanisms to enable enhanced procurement cooperation approaches, in particular in support of the UN system wide Common Back Offices and Global Shared Services initiatives. - Ensures that procurement cases proposed for award comply with the Financial Regulations and Rules, and related policy framework, including established procurement procedures. - Supports the development and coordination of coherent practices for Property Survey across the Secretariat in coordination with the Office of Programme Planning, Finance and Budget (OPPFB) in DMSPC. - Ensures that recommendations of the HPSB comply with the Financial Regulations and Rules, and related policy framework, including established property management procedures. - Directs the preparation, sharing and review of lessons learned as part of regular organization learning and continuous improvement mechanisms LCC, LPSB & ARB: - Formulates policies, provides guidance to the Local Committees on Contracts (LCC) and monitors the proper functioning of the committees in consultation with Procurement Division in the Department of Operational Support. - Formulates policies, provides guidance and advice to the Local Property Survey Boards (LPSBs) and monitors the proper functioning of the committees in consultation with OPPFB. - Directs the organization of periodic meetings of LCC Chairs and HPSB Chairs to foster collaboration and continuous improvement. - In collaboration with other relevant stakeholders, oversees the development of capacity building programmes and delivery of training to the members of the LCCs and LPSBs as well as lead in-situ assessment exercises in support of the work of the LCCs and HPSBs. - Provides inputs and collaborates with the Registrar of the Award Review Board (ARB) as required. Programme Management: - Coordinates and oversees the preparation of reports for presentation to intergovernmental bodies such as the Advisory Committee on Administrative and Budgetary Questions, the Fifth Committee, and the Committee for Programme and Coordination as appropriate. - Delivers presentations at meeting, workshops and training conferences as required, including, amongst others, to Heads of Administration, Chief Procurement Officers, Chief Financial Officers, Chief Transport Officers. - Directs and manages operations for the joint HCC and HPSB Secretariat. - Oversees the administrative tasks necessary for the functioning of the joint HCC and HPSB Secretariat, including preparation of budgets, reporting on its performance, annual work planning, evaluation of staff performance, and recruits personnel, taking due account of geographical balance, gender, and relevant organizational priorities. - Manages, guides, develops, and trains personnel under their supervision. - Fosters teamwork, collaboration, and communication among personnel in their own team and across organizational boundaries. - In coordination with relevant stakeholders, directs the continuous improvement of tools and methods to gather statistics on the work of the HCC, HPSB, LCCs, and LPSBs; manage data; and produce information relevant to the work of the boards and committees, to foster continuous improvement across the Secretariat in the areas of procurement, property management and related compliance.
Competencies
Professionalism: Knowledge of the substantive field of work in general and of the application of regulatory frameworks, compliance and continuous improvement in areas relating to procurement and property management. Ability to develop and enhance policy to enhance compliance and accountability whilst contributing to the improvement efficiency and effectiveness of the UN in areas relating to procurement and property management. Ability to produce reports and papers on technical issues and to review and edit the work of others. Ability to apply UN rules, regulations, rules, policies and guidelines in work situations. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client. Leadership: Serves as a role model that other people want to follow. Empowers others to translate vision into results. Is proactive in developing strategies to accomplish objectives. Establishes and maintains relationships with a broad range of people to understand needs and gain support. Anticipates and resolves conflicts by pursuing mutually agreeable solutions. Drives for change and improvement; does not accept the status quo. Shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing. Judgement/Decision making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly. Gathers relevant information before making a decision. Considers positive and negative impacts of decisions prior to making them. Takes decisions with an eye to the impact on others and on the Organization. Proposes a course of action or makes a recommendation based on all available information. Checks assumptions against facts. Determines that the actions proposed will satisfy the expressed and underlying needs for the decision. Makes tough decisions when necessary.
Education
Advanced university degree (Master’s degree or equivalent) in business or public administration, law, procurement, finance, or related fields is required. A first-level university degree (Bachelor's degree or equivalent) in combination with two additional years of relevant work experience may be affected in lieu of the advanced university degree.
Job - Specific Qualification
Not available.
Work Experience
A minimum of fifteen years of progressively responsible experience in law, public or business administration, procurement, property management, finance, or a related field is required. Experience in the application of regulations, rules, and policies of the United Nations or of a similar large and complex international organizational settings in the area of procurement is required. At least three years of experience in leading and managing a team in a multicultural environment is required. Experience in client support is required. Experience in implementing or improving procurement compliance frameworks aimed at achieving regulatory adherence and operational efficiency, taking into account clients’ needs is desirable. Experience in implementing or improving property management compliance frameworks aimed at achieving regulatory adherence and operational efficiency taking into account clients’ needs is desirable. Experience coordinating complex activities across organizational and geographical boundaries is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
The appointment or assignment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. Staff members of the United Nations Secretariat must fulfil the lateral move requirements to be eligible to apply for this vacancy. Staff members are requested to indicate all qualifying lateral moves in their Personal History Profile (PHP) and cover letter. Staff members appointed to the current position are required to submit a financial disclosure statement upon assignment or appointment and annually thereafter. Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
