Cashier Ii

For full details and to apply, go to https://jobs.miracosta.edu/postings/4037
Type of Assignment: Full Time
Assignment Category: Regular Position
Position Details:
One regular, full-time position, 40 hours per week, 12 months per year on the Oceanside Campus. The normal work schedule will be Monday through Friday, 8:30 am - 5:00 pm. The person selected for this position will be subject to assignment to any district facility during any hours of operation.
The first-level interviews with the screening and interview committee will be conducted via Zoom. The second-level interviews may be in-person or via Zoom.
RESIDENCY REQUIREMENT:
MiraCosta College Board Policy 7800: Employee Residency requires all classified staff, administrators, and temporary/hourly short-term employees to maintain and permanently reside in a principal place of residence in the state of California that is within two hundred (200) road miles from the employee's regularly assigned district worksite. The purpose of the policy is to promote efficiency and continuity throughout all campus administrative functions, provide students with high quality assistance and accessibility to all academic and campus services, ensure that students receive an engaging education, and respond to emerging student needs.
The district may consider an individual request to temporarily reside outside of the State of California or outside the 200-mile limit on a case-by-case basis, not to exceed twelve consecutive months.
Salary Range: 17
Compensation: Starting at $28.68 hourly (range 17, step 1), with annual salary step increases up to step 5. In addition, after five years of district service, employees earn a longevity stipend that increases over time.Employees must make arrangements for the direct deposit of paychecks into the financial institution of their choice, via electronic fund transfer.
Benefits:
MiraCosta College offers an array of benefits to eligible employees.The district pays 100% of the cost of medical, dental and vision insurance for eligible employees and dependents$100,000 life insurance policyUp to $250 of benefit credits per month to help pay for a variety of voluntary benefit options, such as supplemental life insurance, disability coverage, and health care/dependent care flexible spending account (FSA)Vacation, sick leave, and up to 18 paid holidaysState pension system retirement benefits (CalPERS)Free and confidential employee assistance programWellness ProgramParticipation in the Districts Early Retirement ProgramProfessional Development OpportunitiesTuition fee reimbursementChildcare Facility (Oceanside Campus)
Position Term in Months: 12
Application Procedure:
In order to be considered for this position, you must submit the following documents directly in the online system and finish applying and receive a confirmation number by 11:59 PM on the closing date:
1. Application on which you list all relevant experience.
2. A current resume or curriculum vitae summarizing your educational background and experience.
3. A cover letter addressed to the "Screening and Interview Committee" specifically describing how your experience aligns with the Essential Duties, Other Duties, and Desirable Qualifications.
If your degree(s) is from a college or university outside of the United States, you must submit a detailed evaluation from a professional evaluation agency. To view a list of agencies approved by the California Commission on Teacher Credentialing, go to https://www.ctc.ca.gov/credentials/leaflets/foreign-transcript-evaluation-(cl-635). Transcripts or translations in English still require the evaluation to show the U.S. equivalence of your degree.
The screening and interview committee will review application materials for up to three to four weeks following the closing/first screening date. Applicants selected for interview will be contacted by phone; those not selected for interview will be notified by e-mail once interview candidates have been scheduled.
Offer of employment to the person selected for this position is contingent upon 1) successful completion of a pre-placement physical exam at district expense; 2) submission of a current tuberculosis test clearance; 3) proof of eligibility to work in the United States; 4) fingerprint clearance; and 5) approval by the Board of Trustees.
Retired STRS members are not eligible for this position.
Basic Function:
Under direction, perform responsible cashiering duties; receive payments, disburse funds, control cash, reconcile funds, collect loan and debt payments and post to student accounts; balance cash drawer at closing; provide information regarding district procedures to students, staff, faculty and public vendors; provide third-party billing and deferments; authorize petty cash reimbursements; and performs related duties as assigned.
Distinguishing Characteristics:
Cashier II is the advanced journey-level position in the cashiering series. Incumbents are assigned the full range of cashiering duties including collecting and posting fees and receipts, reconciling monies, preparing deposits and preparing refunds.
Essential Duties & Responsibilities:
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
1. Provide information and assistance, collect and process fee payments for students, departments and district activities; safeguard student privacy; reconcile cash drawer and submit transaction reports daily; open and close cashier register, offices and secure building.
2. Audit and reconcile the contents of the safe and petty cash funds; order change as needed; account for funds sent to proper bank account or district office function; post to various accounts and maintain records; deposit and account for various funds and sites; apply district and banking procedures and internal control procedures in the cash-handling process in compliance with established policies and procedures.
3. Maintain ledgers of payments received for special funds such as all collections for all departments (i.e., childcare, chemistry, library, non-sufficient funds and various loans from Financial Aid and EOPS offices); correspond with students regarding the collection process including managing and creating payment plans and promissory note agreements; provide support for departments and help them collect delinquent accounts and balances due.
4. Maintain student records; clear holds on student accounts; receive monies and enter appro-priate data; apply holds as necessary; research, authorize and process student refunds in a timely manner; audit and update student accounts; process class cancellation and mass enrollment process for non-payment; post, waive and reverse charges as necessary to student accounts.
5. Process, update, verify, analyze and attach students to third-party contracts and billing deferments; communicate and correspond with third-party contract vendors and federal and state agencies to obtain, verify and clarify deferment authorizations; maintain accounts receivable file for invoicing agencies and processing payments.
6. Responsible for preparing, auditing and depositing funds used from issuing cash and cash boxes for events on campus and track the receipt of returned cash boxes from staff/faculty club advisors; authorize and provide staff and faculty petty cash reimbursements, ensuring accuracy and appropriateness.
Other Duties:
1. Verify and issue guest and student one-day parking passes; collect money for student parking permits, parking citations and bus passes; disperse warrants.
2. Maintain a variety of files, records and calendars related to assigned activities and campus activities; maintain inventory of office supplies; perform general clerical duties as needed.
3. Recommend, train and provide technical work direction and guidance to hourly workers; may provide lead direction in the supervisors absence and coordinate work schedules during peak periods.
4. Perform related duties as assigned.
Knowledge Of:
1. District organization, operations, policies and objectives.
2. Rules, regulations and policies governing the collection and disbursement of funds for a variety of district and student activities.
3. Modern office practices, procedures and equipment.
4. Interpersonal skills using tact, patience and courtesy.
5. Correct English usage, grammar, spelling, punctuation and vocabulary.
6. Accounting and banking methods and practices.
7. General operation of a community college financial system.
8. Methods and techniques for cashiering and cash handling.
9. Written and oral communication skills including correct English usage, grammar, spelling, punctuation and vocabulary.
Ability To:
1. Interpret, apply and explain rules, regulations, policies and procedures and apply them in a variety of procedural situations.
2. Operate a variety of office equipment, including a computer and appropriate software, including online billing for federal and state agencies.
3. Accurately control cash including balancing, deposits, reports and auditing.
4. Plan, organize and prioritize work.
5. Multi-task in a high-traffic office; meet schedules and timelines.
6. Add, subtract, multiply and divide quickly and accurately.
7. Understand and follow oral and written directions.
8. Communicate effectively, both orally and in writing.
9. Understand and follow written and oral instructions.
10. Work independently with little direction.
11. Work confidentially with discretion.
12. Compile and collect complex data for reports and maintain a variety of financial records and files.
13. Type 30 wpm.
14. Document office policies and procedures.
15. Establish and maintain effective working relationships with all those encountered in the course of work.
16. Demonstrate sensitivity to and understanding of diverse academic, socioeconomic, cultural, ethnic and disability issues.
Education & Experience:
To be eligible for this position, you must meet and provide evidence of the following minimum qualifications:
Graduation from high school or GED equivalent, and two years of related work experience; or an equivalent combination of training and experience.
NOTE: For work experience, one "year" is defined as equivalent to 40 hours per week for 12 months, or at least 2,080 hours.
Desirable Qualifications:

• Understanding of accounting principles and financial reporting preferred.
• Ability to learn and use a variety software programs to analyze data.
• Ability to multi-task.
• Advanced computer skills with proficiency in MS excel and MS word.
• Exceptional oral and written communication skills.
• Prior experience in financial management.

Licenses & Other Requirements:
A valid California drivers license may be required for some assignments.
Physical Effort:
The physical efforts described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Primarily sedentary with intermittent standing, walking, bending and stooping; occasional light lifting and carrying of objects weighing up to 25 pounds; ability to work at a computer for extended periods, including repetitive use of computer keyboard, a mouse or other control devices; use of upper extremities for transactions; ability to travel to a variety of locations on and off campus as needed to conduct district business.
Emotional Effort:
Ability to develop and maintain effective working relationships involving interactions and communications personally, by phone and in writing with a variety of individuals and/or groups from diverse backgrounds on a regular, ongoing basis; ability to focus while working under pressure on multiple tasks concurrently while meeting established deadlines and changing priorities.
Working Conditions:
Primarily busy office environment; subject to frequent contacts and interruptions by individuals in person or by phone; intermittent exposure to individuals who act in a disagreeable fashion; may be required to work at any district location during day and/or evening hours including occasional weekends on an as-needed basis.
Posting Number: S23/24057P
Human Resources Contact Information: jobs@miracosta.edu or 760.795.6854
Job Close Date: 3/24/2024
Open Until Filled: No
First Screening Date:
Diversity, Equity & Inclusion
About MiraCosta College
MiraCosta College is one of California's 115 public community colleges. The district operates two campus sites and two centers, and offers a robust online education program. Situated between San Diego and Los Angeles, MiraCosta College benefits from multicultural influences and cultural opportunities. Both students and staff enjoy a friendly atmosphere and the feeling that we are all here to help one another. MiraCosta College is an Equal Opportunity Employer with a commitment to diversity, equity, and inclusion. For more details, please visit our website at https://www.miracosta.edu/office-of-the-president/board-of-trustees/_docs/3400BP-Diversity-Equity-Inclusion.pdf
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