Capital Projects Coordinator, Sr.

Salary: $54.28 - $63.32 Hourly
Location : 98119, WA
Job Type: Classified Civil Service, Regular, Full-Time
Job Number: 2023-02256
Department: Seattle Parks & Recreation Department
Division: Planning and Development
Opening Date: 12/27/2023
Closing Date: 1/16/2024 4:00 PM Pacific
Position Description
Seattle Parks and Recreation (SPR) is a national leader and innovator in the services and programs we provide to our residents who enjoy our public spaces such as parks, community centers, specialty gardens and swimming pools. Our mission is to equip employees and the public for well-being as we support healthy people, a thriving environment and vibrant community. We provide safe and accessible spaces for residents and visitors to work, recreate, rejuvenate, and enhance quality of life and wellness for children, teenagers, adults and seniors. Delivering excellent customer service to all is a core value.
Seattle Parks and Recreation commits to advancing equity and social justice in our department and in every neighborhood by growing a dynamic and diverse workforce, developing strong investments, growth opportunities and beneficial partner strategies as we acknowledge and pledge to close disparities created by historical practices which often hindered workforce development, environmental justice, access to quality open spaces, programs, and facilities. #OneSeattleSPR offers an amazing array of career opportunities. Regular employees enjoy competitive pay and benefits packages, generous leave programs, and the satisfaction of doing work that helps make Seattle a great place to live, work, and play.
Capital Projects Coordinators (CPCs) are a critical member of the Project Development Group, within the Planning, Development and Maintenance Division (PDM) of Seattle Parks and Recreation (SPR). SPR manages 6,414 acres of park land (12% of the city's land total) that comprise more than 485 parks and open areas and include a wide range of facilities and features such as community centers, swimming pools, wading pools and water spray parks, indoor and outdoor tennis facilities, environmental learning centers, special gardens, athletic fields, park boulevards, green spaces and natural areas, golf courses, lawn bowling facilities, boat moorages, fishing piers, neighborhood playgrounds and play areas, boulevards, large shoreline areas, creeks, trails, and an urban camp. To learn more about Seattle Parks and Recreation, visit our website, Facebook page, Twitter account or Parkways Blog.
The Planning, Development and Maintenance Division (PDM) provides long range planning, technical design and construction oversight for SPR major maintenance and development projects. It also now includes the team from Facilities Maintenance. The CPC/Sr. CPC position is part of a team of project managers within PDM that diligently and vigorously guides project development and implementation. The Planning and Development portion of PDM is comprised of project managers, engineers, landscape architects, planners and administrative staff. The CPC/project manager takes the lead and strongly coordinates with all other PDM team members, other SPR divisions, other government entities, and community members and/or non-City partners. The project manager is responsible for, and takes pride in, delivering projects within scope, within budget and on schedule.
Job Responsibilities

• Coordinate the planning, design and construction processes for capital improvement projects for Seattle Parks and Recreation facilities. Projects are overseen from initial phases through completion. Some projects will have a planner in the lead position during the community outreach process and early design.
• Project teams are assigned at the start of a project. Participate in the early planning process and work towards building a strong team that will contribute at varying degrees throughout the duration of the project.
• Manage multiple projects at once in various phases of the planning/design/construction process.
• Be responsible for adherence to approved scope of work, prepare and update working budgets and prepare and update schedules for all assigned projects.
• Utilize project management software, E-Builder/Procore, and MS Office/MS Project for multiple processes.
• Follow City of Seattle guidelines to select design consultants. Negotiate, prepare and administer consultant contracts.
• Coordinate design reviews with the consultant team and internal staff from early design through bid documents.
• Scope out and obtain required supplemental documents and reports such as but not limited to: surveys, environmental reviews, geotechnical reports, wetland delineations, SEPA checklists, stormwater testing, historical surveys.
• Identify necessary permits and facilitate the permitting process.
• Coordinate bidding and contract awards.
• Administer the construction process and monitor project closeout.
• Ensure that objectives are met and projects are constructed to Parks Department standards.
• Serve as the departmental representative with other City departments, outside agencies, special interest groups, and the public to achieve project goals and meet City, State and Federal regulations.
• Projects can be highly visible community projects and have a large variety of vocal stakeholders with individual political, economic, and neighborhood agendas. Be responsive to requests for information, project updates, and listen to all voices. Respond to the public in a timely manner and notify project team and managers of any potential conflict or opportunity. Sr. CPCs are assigned more complex and higher visibility projects.
• Work with the Public Information Officer to execute the public outreach process, incorporate Race and Social Justice Initiatives, update websites, and inform constituents. Working knowledge of engineering and architectural design principles, practices and procedures, estimating techniques and project accounting, construction methods and the principles, methods and practices of project management are the basis of the position.
• Exhibit these attributes in your daily work and hold the design team accountable within their areas of expertise.

Qualifications
Required Qualifications:
Requires a minimum of four years project or construction management or related experience and a bachelor's degree in Architecture, Engineering, Business Administration, Urban Planning or related field (or a combination of education and/or training and/or experience which provides an equivalent background required to perfom the work of the class).
Desired Qualifications:

• Three years of computer use, resulting in competent skills in Adobe products, project management software and social media. The ability to adapt quickly to and learn the use of project management-based software for construction management.
• A professional license in one of the disciplines mentioned above.
• Three years of experience in public outreach and engagement.
• Three years of construction management experience with a variety of public works projects in a governmental setting.
• Strong familiarity with construction methods and contracting.
• A proactive approach to problem solving and the ability to work independently.
• Ability to handle a variety of demands and tasks and the flexibility to juggle multiple tasks while working in a fast-paced environment.
• Proficiency in use of social media outlets, adobe programs, and Microsoft Project.
• Ability to communicate and work effectively within a multicultural workforce and serve a diverse customer base.
• A positive attitude and enjoyment of working in a team-oriented atmosphere.

Additional Information
The full salary range for this position is $54.28 - $63.32 Hourly.
This position is classified as a Capital Projects Coordinator, Sr. and is represented by Protec 17 Professional Unit.
The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life, and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at:
SPR's Core Competencies are:
Accountability & Action: Holding yourself accountable for achieving goals, completing tasks, and delivering quality work. Demonstrating thoughtful initiative in actions and decision-making, and promoting high quality standards.
Equity and Inclusion: Supporting the goals of the Race and Social Justice Initiative and the City's commitment to workforce equity.
Communication: Sharing and exchanging information and ideas with people in a variety of ways to help them understand and remember the information.
Service: An ongoing commitment to base decisions and actions on the needs and priorities of the City.
Teamwork: Participating as an engaged member of a team to achieve group goals. Effectively working with internal and external people to complete tasks and achieve work group goals.
To be considered for this position, a resume and cover letter are required as part of your application.
PLEASE NOTE: We are currently hiring for the following positions and encourage you to submit applications separately to be considered (supplemental question responses can be repeated for questions that are the same or similar).
Capital Projects Coordinator, Sr. -- Job #2023-02256
Capital Projects Coordinator -- Job #2023-02255
Capital Projects Coordinator, Assistant - Job #2023-02254
The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.
More information about employee benefits is available on the City's website at:
01
Do you have a minimum of four years project or construction management or related experience AND a Bachelor's degree in Architecture, Engineering, Business Administration, Urban Planning or related field (or a combination of education and/or training and/or experience which provides an equivalent background required to perform the work of the class)?

• Yes
• No

02
Do you have a current Washington State driver's license or evidence of equivalent mobility?

• Yes
• No

03
How many years of experience do you have tracking large budgets, negotiating consultant contracts and monitoring project progress, timelines and expenditures?

• None
• Less than 1 year
• 1-2 Years
• 2 or more years

04
Describe your experience coordinating the planning, design and construction for capital improvement or other similar projects.
05
Describe a recent experience where you coordinated the bidding and contract award process.
06
Describe your experience working and interacting with others that have different backgrounds than your own.
Required Question