Capital Contracts Coordinator

Job Type
Full-time
Description
Capital Contracts Coordinator
Job Details
Reports to the Director of Facilities and Maintenance
Non-Exempt, Hourly
Description
ECI Group is currently hiring a Capital Contracts Coordinator responsible for contract administration, including, setting up vendors, ensuring the proper contracts are used and executed, tracking contract milestones and draws, and ensuring timely and accurate payments. The team is seeking a highly engaged individual to be the point of contact for all Capital Contracts. Does this sound like you? Join us!
About Us
For more than 50 years, ECI Group has been one of the most highly regarded, privately owned real estate organizations in the United States. We are fully integrated, with development, construction, investment, and property management groups that have garnered national recognition for innovation and performance in the multifamily industry, including NAA Top Employers.
Our passion for cultivating communities the right way has resulted in growing to over 200 associates, all committed to creating places where people love to live. With a portfolio of more than 7,500 units located throughout the Southeast and Texas and a continued focus on investing in and managing high-quality, multi-family assets, we are strategically positioned to continue to be a leader in the multifamily industry.
What's In It For You?
In addition to competitive pay, ECI's robust benefits package includes:
•Annual bonus potential
•20% Rental discount at ECI properties
•Health, dental, vision, and short and long-term disability insurance
•Paid time off and company holidays
•401k plus 4% company match
•Wellness plans, flexible spending accounts, and dependent care
•Individually curated professional development programs via our Path to Excellence Program
What You'll Do
•Coordinate the completion of capital, construction and renovation contracts, including ensuring that requested changes are communicated to legal and asset management teams for review.
•Ensure that contracts include accurate payment schedules, project timelines, and warranty information.
•Assist in the preparation Capital Contracts from a scope perspective; facilitate the delivery of contracts via HelloSign to the appropriate contractors and internal stakeholders; follow-up on status daily.
•Manage accounts payable for general contractor activities, multi-family projects and capital improvement projects while monitoring and updating life safety inspections and tracking.
•Ensure that vendors for capital projects are entered into ECI's vendor approval system and that all pertinent documents are received prior to contract execution, including insurance documents.
•Prepare draw packages for submission to asset management. Enter capital improvement invoices into the share drive and ensure they are properly approved and coded with an attached lien release.
•Update the capital draw tracker for each property on a weekly basis to ensure that committed contracts, payment progress and work status are accurately tracked.
•Obtain and review all invoices designated for payment as needed to ensure continued productivity and timely delivery of payments.
•Assist with other special projects as assigned.
What You'll Need
•High school diploma or GED required, bachelor's degree in construction management, Engineering or similar field preferred.
•Intermediate experience with Microsoft Word, Outlook and Excel.

• 2+ years of office/administrative experience

•Strong organizational and interpersonal skills, including the ability to manage competing deadlines.
•Ability to communicate and interact with individuals at various levels within the organization
What'll Set You Apart
•Experience with Yardi or similar property management software
•Experience working for a loan servicer
ECI Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.