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SalaryWe are looking for a Business Operations Assistant to provide high-level administrative support to our executives. The position will report directly to the CEO. The ideal candidate will be organized, detail-oriented, and able to manage multiple tasks and projects efficiently. The Business Operations Assistant will play a key role in ensuring smooth operations within the executive office and facilitating communication between executives, employees, clients, and external stakeholders. We are a growing company, so we are looking for an extremely ambitious executive assistant that is hungry to do more in their career and cares about the impact they make. We want someone who can put on their process improvement hat and make us better! Gatekeepers and career schedulers need not apply. We are looking for a Business Operations Assistant that is eager to do more in their career journey!
This is a hybrid role working 2x per week in our Irvine, CA office.
JOB DUTIES:
- Prepare agendas, presentations, and other materials for meetings and conferences for C-Suite executives.
- Coordinate and prioritize incoming communications, including emails, phone calls, and mail.
- Assist with the preparation and distribution of reports, memos, and other documents.
- Conduct research and gather information as needed to support executive decision-making.
- Act as a liaison between executives and internal/external stakeholders, ensuring timely and effective communication.
- Handle confidential information with discretion and professionalism.
- Maintain and drive office management and facility needs.
- Assist with special projects and initiatives as assigned by executives, driving continuous improvement within your function, office, and Planet DDS.
- Proven 3-5+ years of experience as an Business Operations Assistant or similar role, preferably in a fast-paced environment, comfortable wearing multiple hats.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Strong, clear, and concise communication skills, both written and verbal.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Attention to detail and a high level of accuracy.
- Ability to maintain confidentiality and exercise discretion.
- Flexibility and adaptability to changing priorities and responsibilities.
- Bachelor's degree preferred.
- Must be willing to come into the Irvine office location 2 x week or as needed (hybrid schedule).
PLANET DDS CORE IDEOLOGY
Why are we here?
Unleashing dentists and their staff to focus on patient care.
Where are we headed?
In the next 5 years, Planet DDS will remain the leading provider of cloud-based technology solutions in North America, expanding to serve more than 25,000 dental practices.
How do we get there?
To encourage measurable progress toward our vision and make the best decisions on behalf of employees and customers, we adopted a set of common values:
Collaborative – Working independently and across teams, we create scalable solutions to enable company growth
Empathetic – We are educated on the experience of our customers and feel vested in their success
Accountable – We feel ownership for the quality of our work and take pride in the positive outcomes
Trustworthy – We operate with integrity and honest, making promises we know that we can keep
Ambitious – We are driven by our ability to make a long-term, positive impact on the lives of dental market leaders
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